Save as 97-2003 and spacing skews, how to fix

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Guest

I save PPTs as PPT 97-2003, and when I send it to someone who does not have
2007, the spacing on the slides skews or shifts. Numbers in columns no
longer line up. My version is fine, the other person's version is not. Does
anyone know why this happens? Anyway to ensure it doesn't since these ppts
go to speakers using them at conferences.

Thanks.
 
Sounds to me as if you've used a font the recipient doesn't have. Have them
go to Format | Replace Fonts. Is anything there listed with a ? before its
name?
 
There is no ? before the name. I will make sure that the individual has the
fonts, but we are talking lucida sans I believe, which his version should
have. Sounds logical though and I will check into it. Thank you. If not
the fonts, could it be anything else?
--
connie


Echo S said:
Sounds to me as if you've used a font the recipient doesn't have. Have them
go to Format | Replace Fonts. Is anything there listed with a ? before its
name?

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/


connie said:
I save PPTs as PPT 97-2003, and when I send it to someone who does not have
2007, the spacing on the slides skews or shifts. Numbers in columns no
longer line up. My version is fine, the other person's version is not.
Does
anyone know why this happens? Anyway to ensure it doesn't since these
ppts
go to speakers using them at conferences.

Thanks.
Click to expand...
Click to expand...
 
Do you know what version of PPT the recipient is using? Also, how did you
align the columns of numbers? There is a difference between PPT 2000 and
later versions with how tabs + spaces align vs just tabs. I can't remember
the details -- I just remember there was a difference and it used to bug the
$#% out of me. :-) And since we have different tab capabilities in PPT 2007,
it may cause issues, too.

Actually, do you have a sample slide you could send me? Please just keep it
in the 2007 format and email it with a reminder of what the problem is to
echos at indy dot net.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/


connie said:
There is no ? before the name. I will make sure that the individual has
the
fonts, but we are talking lucida sans I believe, which his version should
have. Sounds logical though and I will check into it. Thank you. If not
the fonts, could it be anything else?
--
connie


Echo S said:
Sounds to me as if you've used a font the recipient doesn't have. Have
them
go to Format | Replace Fonts. Is anything there listed with a ? before
its
name?

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/


connie said:
I save PPTs as PPT 97-2003, and when I send it to someone who does not
have
2007, the spacing on the slides skews or shifts. Numbers in columns no
longer line up. My version is fine, the other person's version is not.
Does
anyone know why this happens? Anyway to ensure it doesn't since these
ppts
go to speakers using them at conferences.

Thanks.
Click to expand...
Click to expand...
Click to expand...
 
The presentation was originated by someone using 2003, I added a general
template, reformatted and cleaned up the text and saved as a 97-2003
document. I did not save as a 2007. I used the tab key to set up the
column, with the smaller numbers have some spaces after the tab so all the
numbers would be right-hand justified. I can send you a slide in the 97-2003
format if you think that would help. Every time I make changes and send the
presentation back to him, when he opens, the same slides come up out of
alignment, as does the footer.
--
connie


Echo S said:
Do you know what version of PPT the recipient is using? Also, how did you
align the columns of numbers? There is a difference between PPT 2000 and
later versions with how tabs + spaces align vs just tabs. I can't remember
the details -- I just remember there was a difference and it used to bug the
$#% out of me. :-) And since we have different tab capabilities in PPT 2007,
it may cause issues, too.

Actually, do you have a sample slide you could send me? Please just keep it
in the 2007 format and email it with a reminder of what the problem is to
echos at indy dot net.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/


connie said:
There is no ? before the name. I will make sure that the individual has
the
fonts, but we are talking lucida sans I believe, which his version should
have. Sounds logical though and I will check into it. Thank you. If not
the fonts, could it be anything else?
--
connie


Echo S said:
Sounds to me as if you've used a font the recipient doesn't have. Have
them
go to Format | Replace Fonts. Is anything there listed with a ? before
its
name?

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/


I save PPTs as PPT 97-2003, and when I send it to someone who does not
have
2007, the spacing on the slides skews or shifts. Numbers in columns no
longer line up. My version is fine, the other person's version is not.
Does
anyone know why this happens? Anyway to ensure it doesn't since these
ppts
go to speakers using them at conferences.

Thanks.
Click to expand...
Click to expand...
Click to expand...
 
I would use a right-aligned tab instead of adding spaces to align. Click the
little L-shaped icon just to the left of the ruler to change the tab type.

PPT 2007 applies tabs to each paragraph individually, whereas 2003 applies
them to the textbox as a whole. I suspect that might be contributing to the
issue, even though you didn't actually save the file as 2007 format.

What's happening with the footer?

This also has the feel of a font problem. You might send him the Lucida Sans
from your system and have him reinstall it on his.

And sure, if you'd like to send a sample problem slide, I can take a look.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/


connie said:
The presentation was originated by someone using 2003, I added a general
template, reformatted and cleaned up the text and saved as a 97-2003
document. I did not save as a 2007. I used the tab key to set up the
column, with the smaller numbers have some spaces after the tab so all the
numbers would be right-hand justified. I can send you a slide in the
97-2003
format if you think that would help. Every time I make changes and send
the
presentation back to him, when he opens, the same slides come up out of
alignment, as does the footer.
--
connie


Echo S said:
Do you know what version of PPT the recipient is using? Also, how did you
align the columns of numbers? There is a difference between PPT 2000 and
later versions with how tabs + spaces align vs just tabs. I can't
remember
the details -- I just remember there was a difference and it used to bug
the
$#% out of me. :-) And since we have different tab capabilities in PPT
2007,
it may cause issues, too.

Actually, do you have a sample slide you could send me? Please just keep
it
in the 2007 format and email it with a reminder of what the problem is to
echos at indy dot net.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/


connie said:
There is no ? before the name. I will make sure that the individual
has
the
fonts, but we are talking lucida sans I believe, which his version
should
have. Sounds logical though and I will check into it. Thank you. If
not
the fonts, could it be anything else?
--
connie


:

Sounds to me as if you've used a font the recipient doesn't have. Have
them
go to Format | Replace Fonts. Is anything there listed with a ? before
its
name?

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/


I save PPTs as PPT 97-2003, and when I send it to someone who does
not
have
2007, the spacing on the slides skews or shifts. Numbers in columns
no
longer line up. My version is fine, the other person's version is
not.
Does
anyone know why this happens? Anyway to ensure it doesn't since
these
ppts
go to speakers using them at conferences.

Thanks.
Click to expand...
Click to expand...
Click to expand...
 
I can't use the right-aligned tab because there is text before each no.
Example:

blahblahblah 27.3
blahbla 5.4

You get the idea. I have found that I cannot separate a line using more
than one alignment tab (left aligned for the text, right aligned for the nos.
in the same line). If you know a way, I would love to know.

The font issue sounds solid, I will use more general fonts when dealing with
older versions to ensure consistency. I really appreciate your responding to
my issue. Thanks a lot.
--
connie


Echo S said:
I would use a right-aligned tab instead of adding spaces to align. Click the
little L-shaped icon just to the left of the ruler to change the tab type.

PPT 2007 applies tabs to each paragraph individually, whereas 2003 applies
them to the textbox as a whole. I suspect that might be contributing to the
issue, even though you didn't actually save the file as 2007 format.

What's happening with the footer?

This also has the feel of a font problem. You might send him the Lucida Sans
from your system and have him reinstall it on his.

And sure, if you'd like to send a sample problem slide, I can take a look.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/


connie said:
The presentation was originated by someone using 2003, I added a general
template, reformatted and cleaned up the text and saved as a 97-2003
document. I did not save as a 2007. I used the tab key to set up the
column, with the smaller numbers have some spaces after the tab so all the
numbers would be right-hand justified. I can send you a slide in the
97-2003
format if you think that would help. Every time I make changes and send
the
presentation back to him, when he opens, the same slides come up out of
alignment, as does the footer.
--
connie


Echo S said:
Do you know what version of PPT the recipient is using? Also, how did you
align the columns of numbers? There is a difference between PPT 2000 and
later versions with how tabs + spaces align vs just tabs. I can't
remember
the details -- I just remember there was a difference and it used to bug
the
$#% out of me. :-) And since we have different tab capabilities in PPT
2007,
it may cause issues, too.

Actually, do you have a sample slide you could send me? Please just keep
it
in the 2007 format and email it with a reminder of what the problem is to
echos at indy dot net.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/


There is no ? before the name. I will make sure that the individual
has
the
fonts, but we are talking lucida sans I believe, which his version
should
have. Sounds logical though and I will check into it. Thank you. If
not
the fonts, could it be anything else?
--
connie


:

Sounds to me as if you've used a font the recipient doesn't have. Have
them
go to Format | Replace Fonts. Is anything there listed with a ? before
its
name?

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/


I save PPTs as PPT 97-2003, and when I send it to someone who does
not
have
2007, the spacing on the slides skews or shifts. Numbers in columns
no
longer line up. My version is fine, the other person's version is
not.
Does
anyone know why this happens? Anyway to ensure it doesn't since
these
ppts
go to speakers using them at conferences.

Thanks.
Click to expand...
Click to expand...
Click to expand...
 
Use left-justified alignment for the textbox, then click the tab icon,
change to the right tab alignment (or the decimal tab, if the numbers are in
the format you mentioned below), press Tab key, then type the numbers. Click
and drag on the ruler to adjust the placement of the tab stop.

I use this all the time with text before the tabs. I often mix tab alignment
(left, center, right, decimal) within the same textbox. There shouldn't be a
problem. However, you do want to make sure the textbox -- the text alignment
itself -- is set to left-justified, not to centered. If you need to center
text, you'd add a center tab and a tabstop before the text.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/

connie said:
I can't use the right-aligned tab because there is text before each no.
Example:

blahblahblah 27.3
blahbla 5.4

You get the idea. I have found that I cannot separate a line using more
than one alignment tab (left aligned for the text, right aligned for the
nos.
in the same line). If you know a way, I would love to know.

The font issue sounds solid, I will use more general fonts when dealing
with
older versions to ensure consistency. I really appreciate your responding
to
my issue. Thanks a lot.
--
connie


Echo S said:
I would use a right-aligned tab instead of adding spaces to align. Click
the
little L-shaped icon just to the left of the ruler to change the tab
type.

PPT 2007 applies tabs to each paragraph individually, whereas 2003
applies
them to the textbox as a whole. I suspect that might be contributing to
the
issue, even though you didn't actually save the file as 2007 format.

What's happening with the footer?

This also has the feel of a font problem. You might send him the Lucida
Sans
from your system and have him reinstall it on his.

And sure, if you'd like to send a sample problem slide, I can take a
look.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/


connie said:
The presentation was originated by someone using 2003, I added a
general
template, reformatted and cleaned up the text and saved as a 97-2003
document. I did not save as a 2007. I used the tab key to set up the
column, with the smaller numbers have some spaces after the tab so all
the
numbers would be right-hand justified. I can send you a slide in the
97-2003
format if you think that would help. Every time I make changes and
send
the
presentation back to him, when he opens, the same slides come up out of
alignment, as does the footer.
--
connie


:

Do you know what version of PPT the recipient is using? Also, how did
you
align the columns of numbers? There is a difference between PPT 2000
and
later versions with how tabs + spaces align vs just tabs. I can't
remember
the details -- I just remember there was a difference and it used to
bug
the
$#% out of me. :-) And since we have different tab capabilities in PPT
2007,
it may cause issues, too.

Actually, do you have a sample slide you could send me? Please just
keep
it
in the 2007 format and email it with a reminder of what the problem is
to
echos at indy dot net.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/


There is no ? before the name. I will make sure that the individual
has
the
fonts, but we are talking lucida sans I believe, which his version
should
have. Sounds logical though and I will check into it. Thank you.
If
not
the fonts, could it be anything else?
--
connie


:

Sounds to me as if you've used a font the recipient doesn't have.
Have
them
go to Format | Replace Fonts. Is anything there listed with a ?
before
its
name?

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/


I save PPTs as PPT 97-2003, and when I send it to someone who does
not
have
2007, the spacing on the slides skews or shifts. Numbers in
columns
no
longer line up. My version is fine, the other person's version
is
not.
Does
anyone know why this happens? Anyway to ensure it doesn't since
these
ppts
go to speakers using them at conferences.

Thanks.
Click to expand...
Click to expand...
Click to expand...
 
Thank you, this has been helpful. :)
--
connie


Echo S said:
Use left-justified alignment for the textbox, then click the tab icon,
change to the right tab alignment (or the decimal tab, if the numbers are in
the format you mentioned below), press Tab key, then type the numbers. Click
and drag on the ruler to adjust the placement of the tab stop.

I use this all the time with text before the tabs. I often mix tab alignment
(left, center, right, decimal) within the same textbox. There shouldn't be a
problem. However, you do want to make sure the textbox -- the text alignment
itself -- is set to left-justified, not to centered. If you need to center
text, you'd add a center tab and a tabstop before the text.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/

connie said:
I can't use the right-aligned tab because there is text before each no.
Example:

blahblahblah 27.3
blahbla 5.4

You get the idea. I have found that I cannot separate a line using more
than one alignment tab (left aligned for the text, right aligned for the
nos.
in the same line). If you know a way, I would love to know.

The font issue sounds solid, I will use more general fonts when dealing
with
older versions to ensure consistency. I really appreciate your responding
to
my issue. Thanks a lot.
--
connie


Echo S said:
I would use a right-aligned tab instead of adding spaces to align. Click
the
little L-shaped icon just to the left of the ruler to change the tab
type.

PPT 2007 applies tabs to each paragraph individually, whereas 2003
applies
them to the textbox as a whole. I suspect that might be contributing to
the
issue, even though you didn't actually save the file as 2007 format.

What's happening with the footer?

This also has the feel of a font problem. You might send him the Lucida
Sans
from your system and have him reinstall it on his.

And sure, if you'd like to send a sample problem slide, I can take a
look.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/


The presentation was originated by someone using 2003, I added a
general
template, reformatted and cleaned up the text and saved as a 97-2003
document. I did not save as a 2007. I used the tab key to set up the
column, with the smaller numbers have some spaces after the tab so all
the
numbers would be right-hand justified. I can send you a slide in the
97-2003
format if you think that would help. Every time I make changes and
send
the
presentation back to him, when he opens, the same slides come up out of
alignment, as does the footer.
--
connie


:

Do you know what version of PPT the recipient is using? Also, how did
you
align the columns of numbers? There is a difference between PPT 2000
and
later versions with how tabs + spaces align vs just tabs. I can't
remember
the details -- I just remember there was a difference and it used to
bug
the
$#% out of me. :-) And since we have different tab capabilities in PPT
2007,
it may cause issues, too.

Actually, do you have a sample slide you could send me? Please just
keep
it
in the 2007 format and email it with a reminder of what the problem is
to
echos at indy dot net.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/


There is no ? before the name. I will make sure that the individual
has
the
fonts, but we are talking lucida sans I believe, which his version
should
have. Sounds logical though and I will check into it. Thank you.
If
not
the fonts, could it be anything else?
--
connie


:

Sounds to me as if you've used a font the recipient doesn't have.
Have
them
go to Format | Replace Fonts. Is anything there listed with a ?
before
its
name?

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/


I save PPTs as PPT 97-2003, and when I send it to someone who does
not
have
2007, the spacing on the slides skews or shifts. Numbers in
columns
no
longer line up. My version is fine, the other person's version
is
not.
Does
anyone know why this happens? Anyway to ensure it doesn't since
these
ppts
go to speakers using them at conferences.

Thanks.
Click to expand...
Click to expand...
Click to expand...
 
You're very welcome. Just remember that 2003 and prior versions apply tab
stops to the entire textbox. So if you add a tab to a line of text, it's in
position for all the other text in that textbox, too. That means you
sometimes have to hit Tab an extra time or two in some lines of text to get
stuff positioned properly.

PPT 2007, on the other hand, applies tab stops per "paragraph" of text.

So it may be that, if you applied different tabstops to individual
paragraphs of text in 2007, when you save as 97-2003 format, it's moving the
text because it's applying the stops collectively to all the text in the
textbox.

Just thinking aloud....
 
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