Responses to meeting changes: why cancelling then sending newinvites?

  • Thread starter Thread starter Boppy
  • Start date Start date
B

Boppy

Hi again, my colleagues are getting annoyed that whenever I make a
change to an appointment, they get updates. Even if the change is
extending it by half an hour, or changing the spelling of the subject
or venue.

But even more annoyingly, when I change the time of appointment, they
all receive a cancellation, then eventually a new meeting invitation
arrives for the same event. This puts them into a panic.

I am using Outlook 2007. They are all using 02 and 03.Some updates I
want them to have, but I'd like to choose when to send and when not.
Currently I only get this choice when making very minor changes.

Grateful thanks in advance to anyone who can tell me how I can tell
Outlook who is boss!

Cheers,
Jo
 
Any time you make changes to the body, you should be given the choice of
save and don't send updates or send updates. If you aren't, are you using
the Live Maps add-in? It messes things up. If you restart outlook between
sending a meeting and editing it, the edits should save as expected. Else,
hit cancel, click Save, choose keep open option, click X to close and choose
don't save and close. I like to repeat this step twice since occasionally
the content is gone when I restart outlook - it seems to work.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.
 
Any time you make changes to the body, you should be given the choice of
save and don't send updates or send updates. If you aren't, are you using
the Live Maps add-in? It messes things up. If you restart outlook between
sending a meeting and editing it, the edits should save as expected. Else,
hit cancel, click Save, choose keep open option, click X to close and choose
don't save and close. I like to repeat this step twice since occasionally
the content is gone when I restart outlook - it seems to work.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com

Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor point your
newsreader to msnews.microsoft.com.


Hi again, my colleagues are getting annoyed that whenever I make a
change to an appointment, they get updates. Even if the change is
extending it by half an hour, or changing the spelling of the subject
or venue.
Click to expand...
But even more annoyingly, when I change the time of appointment, they
all receive a cancellation, then eventually a new meeting invitation
arrives for the same event. This puts them into a panic.
Click to expand...
I am using Outlook 2007. They are all using 02 and 03.Some updates I
want them to have, but I'd like to choose when to send and when not.
Currently I only get this choice when making very minor changes.
Click to expand...
Grateful thanks in advance to anyone who can tell me how I can tell
Outlook who is boss!
Click to expand...
Cheers,
Jo
Click to expand...
Click to expand...

Hi Diane, thanks for your reply. The real issue is the fact that when
I change the time of the an appointment - eg extend it by 20 minutes,
this causes a cancellation message to be sent out. Can this be
stopped, or just sent out as an update, not cancellation?

No, I'm not using Live Maps.

Regards,
Jo
 
Hm. It should be sending an update, not a cancellation. How are you making
the change? Is it a recurring meeting?

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Boppy said:
Any time you make changes to the body, you should be given the choice of
save and don't send updates or send updates. If you aren't, are you using
the Live Maps add-in? It messes things up. If you restart outlook between
sending a meeting and editing it, the edits should save as expected.
Else,
hit cancel, click Save, choose keep open option, click X to close and
choose
don't save and close. I like to repeat this step twice since occasionally
the content is gone when I restart outlook - it seems to work.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com

Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by
visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor
point your
newsreader to msnews.microsoft.com.


Hi again, my colleagues are getting annoyed that whenever I make a
change to an appointment, they get updates. Even if the change is
extending it by half an hour, or changing the spelling of the subject
or venue.
Click to expand...
But even more annoyingly, when I change the time of appointment, they
all receive a cancellation, then eventually a new meeting invitation
arrives for the same event. This puts them into a panic.
Click to expand...
I am using Outlook 2007. They are all using 02 and 03.Some updates I
want them to have, but I'd like to choose when to send and when not.
Currently I only get this choice when making very minor changes.
Click to expand...
Grateful thanks in advance to anyone who can tell me how I can tell
Outlook who is boss!
Click to expand...
Cheers,
Jo
Click to expand...
Click to expand...

Hi Diane, thanks for your reply. The real issue is the fact that when
I change the time of the an appointment - eg extend it by 20 minutes,
this causes a cancellation message to be sent out. Can this be
stopped, or just sent out as an update, not cancellation?

No, I'm not using Live Maps.

Regards,
Jo
Click to expand...
 
Hm. It should be sending an update, not a cancellation. How are you making
the change? Is it a recurring meeting?
Click to expand...



Yes, exactly. No, not a recurring meeting. I am using a product called
Syncmycal but I can't see how that would affect meeting updates.
 
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