Resource Scheduling

  • Thread starter Thread starter Greg Maxey
  • Start date Start date
G

Greg Maxey

Hello,

I am trying to understand and setup resource scheduling. I have 14
conference rooms in facilities located in several states. I have created
funtional mailboxed for each conference room and assigned administrators to
each.

For some of the conference rooms we want to use the option to automatically
accept meeting requests and process cancelation. We have checked the
appropriate block in the Resource Scheduling dialog box.

However, this feature doesn't work unless we have given editor rights to all
500 employees. This allows employees to directly edit the calendars

We want the employees to be able to see the calendars by using
File>Open>Other users folders but not be able to directly edit. We want to
use Meeting Requests only to input calendar events.

I see the note: "You must give users permission to view and edit...." in
the Resource Sheduling dialog box, but as far as I know, we are working
online. If online means an exchange server.

Perhaps I am missing the concept or our particular server configuration
isn't up to the task, but it seems that it should work like I am attempting.

Thanks for any insight or assistance.
 
Check this comprehensive overview to see what method will work for what you
want:

http://www.slipstick.com/calendar/skedresource.htm


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.


After furious head scratching, Greg Maxey asked:

| Hello,
|
| I am trying to understand and setup resource scheduling. I have 14
| conference rooms in facilities located in several states. I have
| created funtional mailboxed for each conference room and assigned
| administrators to each.
|
| For some of the conference rooms we want to use the option to
| automatically accept meeting requests and process cancelation. We
| have checked the appropriate block in the Resource Scheduling dialog
| box.
|
| However, this feature doesn't work unless we have given editor rights
| to all 500 employees. This allows employees to directly edit the
| calendars
|
| We want the employees to be able to see the calendars by using
| File>Open>Other users folders but not be able to directly edit. We
| want to use Meeting Requests only to input calendar events.
|
| I see the note: "You must give users permission to view and
| edit...." in the Resource Sheduling dialog box, but as far as I know,
| we are working online. If online means an exchange server.
|
| Perhaps I am missing the concept or our particular server
| configuration isn't up to the task, but it seems that it should work
| like I am attempting.
|
| Thanks for any insight or assistance.
 
Milly,

I have read that. Unfortunately I don't know enough about OUTLOOK and
exchange servers to understand what I am reading.

The Resource Scheduling Dialog Statement:

"You must give users permission to view and edit this calendar if you want
these options to work offline"

Lead me to think that if you "are online" (whatever that means) then the
users don't have to have permission to "edit" the calendar directly.

I want our users to be able to look (be a reviewer) at the resource
calendars to see at a glance when the conference rooms are free, but not be
able to directly book on the calendar or edit it in any way when they open
it. It just seems stupid to allow 500 people have free access to edit a
calendar. All it would take is one malcontent to really scramble the eggs
;-)

I will pass your link on to the folks that run our server and see if they
can figure out the key to the kingdom.

Thanks.
 
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