Report combiones all records

  • Thread starter Thread starter JR Hester
  • Start date Start date
J

JR Hester

Access 2007 on WinXP

Report creted based on query:
SELECT tblParticipantTrx.EmpID, tblSessions.StrtDate, tblSessions.StartTime,
tblClasses.ClassName, tblParticipants.EmpFname, tblParticipants.EmpLname,
tblSessions.MaxParticipants
FROM (tblClasses INNER JOIN tblSessions ON tblClasses.ClassID =
tblSessions.ClassID) INNER JOIN (tblParticipants INNER JOIN tblParticipantTrx
ON tblParticipants.EmpID = tblParticipantTrx.EmpID) ON tblSessions.SessionID
= tblParticipantTrx.SessionID
WHERE (((tblSessions.StrtDate) Between [Begin] And [end]))
ORDER BY tblSessions.StrtDate, tblSessions.StartTime;

My problem is that I have more than one session on some strtdate's. I want
the report to give totals only for each session. I can't seem to find teh
right procedural syntax get this result. I keep getting totlas for a complete
day, whcih appear to be correct.

Since my query has both a strtdate and starttime, isn't there some way to
instruct the report to generate totals based on the combination of the
strtdate adn starttime.

Admittedly, I do use the report wizard method of report generation as
opposed coding!
 
JR Hester,
You should be able to do that.
You need to use the Grouping and Sorting Dialog box to set up
grouping on StrtDate and StrtTime
StrtDate --- Group Footer = Yes --- Sort Ascending
StrtTime --- Group Footer = Yes --- Sort Ascending

I want > the report to give totals only for each session.
Click to expand...
Totals of what?
I'll assume a total of persons attending...

=Count(EmpID)
in the StrtDate Footer would yield the count for the day.
=Count(EmpID)
in the StrtTime Footer would yield the count for the individual session.
--
hth
Al Campagna
Microsoft Access MVP 2007-2009
http://home.comcast.net/~cccsolutions/index.html

"Find a job that you love... and you'll never work a day in your life."


JR Hester said:
Access 2007 on WinXP

Report creted based on query:
SELECT tblParticipantTrx.EmpID, tblSessions.StrtDate,
tblSessions.StartTime,
tblClasses.ClassName, tblParticipants.EmpFname, tblParticipants.EmpLname,
tblSessions.MaxParticipants
FROM (tblClasses INNER JOIN tblSessions ON tblClasses.ClassID =
tblSessions.ClassID) INNER JOIN (tblParticipants INNER JOIN
tblParticipantTrx
ON tblParticipants.EmpID = tblParticipantTrx.EmpID) ON
tblSessions.SessionID
= tblParticipantTrx.SessionID
WHERE (((tblSessions.StrtDate) Between [Begin] And [end]))
ORDER BY tblSessions.StrtDate, tblSessions.StartTime;

My problem is that I have more than one session on some strtdate's. I want
the report to give totals only for each session. I can't seem to find teh
right procedural syntax get this result. I keep getting totlas for a
complete
day, whcih appear to be correct.

Since my query has both a strtdate and starttime, isn't there some way to
instruct the report to generate totals based on the combination of the
strtdate adn starttime.

Admittedly, I do use the report wizard method of report generation as
opposed coding!
Click to expand...
 
Al,

Thanks for your reply and directions. I, too, thought that should do the
trick. I even went back and followed your instruction set again just to make
sure. Regardless of these settings, the report continues to show only the
first class of the day and total all particiapnts for the entire day.

One pointI should have included. Even though I am currently using Access07
to manipulate this database, it was originally written in AccessXP and is
still in the MDB format. Could this be part of my problem?

Al Campagna said:
JR Hester,
You should be able to do that.
You need to use the Grouping and Sorting Dialog box to set up
grouping on StrtDate and StrtTime
StrtDate --- Group Footer = Yes --- Sort Ascending
StrtTime --- Group Footer = Yes --- Sort Ascending

I want > the report to give totals only for each session.
Click to expand...
Totals of what?
I'll assume a total of persons attending...

=Count(EmpID)
in the StrtDate Footer would yield the count for the day.
=Count(EmpID)
in the StrtTime Footer would yield the count for the individual session.
--
hth
Al Campagna
Microsoft Access MVP 2007-2009
http://home.comcast.net/~cccsolutions/index.html

"Find a job that you love... and you'll never work a day in your life."


JR Hester said:
Access 2007 on WinXP

Report creted based on query:
SELECT tblParticipantTrx.EmpID, tblSessions.StrtDate,
tblSessions.StartTime,
tblClasses.ClassName, tblParticipants.EmpFname, tblParticipants.EmpLname,
tblSessions.MaxParticipants
FROM (tblClasses INNER JOIN tblSessions ON tblClasses.ClassID =
tblSessions.ClassID) INNER JOIN (tblParticipants INNER JOIN
tblParticipantTrx
ON tblParticipants.EmpID = tblParticipantTrx.EmpID) ON
tblSessions.SessionID
= tblParticipantTrx.SessionID
WHERE (((tblSessions.StrtDate) Between [Begin] And [end]))
ORDER BY tblSessions.StrtDate, tblSessions.StartTime;

My problem is that I have more than one session on some strtdate's. I want
the report to give totals only for each session. I can't seem to find teh
right procedural syntax get this result. I keep getting totlas for a
complete
day, whcih appear to be correct.

Since my query has both a strtdate and starttime, isn't there some way to
instruct the report to generate totals based on the combination of the
strtdate adn starttime.

Admittedly, I do use the report wizard method of report generation as
opposed coding!
Click to expand...


.
Click to expand...
 
Al,

Thanks again for your response. Your reply was more help than I first
realized, becasue it was that "Gibbs slap to the back of the head" I needed
to take a fresh look at my methods.

I tried a couple of new approaches and found one that will work.

In addition to the main grouping on session, which combines date/time/and
classname; I added two more GROUPINGS, Startdate and start time-- which gave
me the results I wanted.

Thanks fro bringing me back into reality!

Al Campagna said:
JR Hester,
You should be able to do that.
You need to use the Grouping and Sorting Dialog box to set up
grouping on StrtDate and StrtTime
StrtDate --- Group Footer = Yes --- Sort Ascending
StrtTime --- Group Footer = Yes --- Sort Ascending

I want > the report to give totals only for each session.
Click to expand...
Totals of what?
I'll assume a total of persons attending...

=Count(EmpID)
in the StrtDate Footer would yield the count for the day.
=Count(EmpID)
in the StrtTime Footer would yield the count for the individual session.
--
hth
Al Campagna
Microsoft Access MVP 2007-2009
http://home.comcast.net/~cccsolutions/index.html

"Find a job that you love... and you'll never work a day in your life."


JR Hester said:
Access 2007 on WinXP

Report creted based on query:
SELECT tblParticipantTrx.EmpID, tblSessions.StrtDate,
tblSessions.StartTime,
tblClasses.ClassName, tblParticipants.EmpFname, tblParticipants.EmpLname,
tblSessions.MaxParticipants
FROM (tblClasses INNER JOIN tblSessions ON tblClasses.ClassID =
tblSessions.ClassID) INNER JOIN (tblParticipants INNER JOIN
tblParticipantTrx
ON tblParticipants.EmpID = tblParticipantTrx.EmpID) ON
tblSessions.SessionID
= tblParticipantTrx.SessionID
WHERE (((tblSessions.StrtDate) Between [Begin] And [end]))
ORDER BY tblSessions.StrtDate, tblSessions.StartTime;

My problem is that I have more than one session on some strtdate's. I want
the report to give totals only for each session. I can't seem to find teh
right procedural syntax get this result. I keep getting totlas for a
complete
day, whcih appear to be correct.

Since my query has both a strtdate and starttime, isn't there some way to
instruct the report to generate totals based on the combination of the
strtdate adn starttime.

Admittedly, I do use the report wizard method of report generation as
opposed coding!
Click to expand...


.
Click to expand...
 
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