Remind co-workers

  • Thread starter Thread starter littleme
  • Start date Start date
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littleme

Hi!

We use Outllok 2003 and older at out office. Planning to set up a
schedule for answering the telephone as our office secretatry leaves
at lunch time. Leaning towards having groups of three be resposible
for answering the phones a week at a time and have a rotating
schedule. Poeple are bound to forget so.... was wondering if there is
a way to send a mail to the right group every lunch time during the
week that they are responsible. I dont want to have to sit and send
the mails myself (im not going to remember to do it). Is there some
way to automate it? It really doesnt have to be emails... am
unfamiliar with the possibilities within Outlook so all suggestions
welcome.

Unfortunately there will only be 3 groups of 3 meaning that it will
not always the same group that is on duty every first week of the
month... and so forth.

Would be glad if someone could help.

Thank you very much in advance/ Nina
 
Hi!

We use Outllok 2003 and older at out office. Planning to set up a
schedule for answering the telephone as our office secretatry leaves
at lunch time. Leaning towards having groups of three be resposible
for answering the phones a week at a time and have a rotating
schedule. Poeple are bound to forget so.... was wondering if there is
a way to send a mail to the right group every lunch time during the
week that they are responsible. I dont want to have to sit and send
the mails myself (im not going to remember to do it). Is there some
way to automate it? It really doesnt have to be emails... am
unfamiliar with the possibilities within Outlook so all suggestions
welcome.

Unfortunately there will only be 3 groups of 3 meaning that it will
not always the same group that is on duty every first week of the
month... and so forth.

Would be glad if someone could help.

Thank you very much in advance/ Nina
Click to expand...

Do not use Outlook :-) In fact, not directly...

Create a scheduled task which would run every week-day. It would fire
a mail message (you can use outlook switches to create) via a batch
file sent to the alternates. Your secretary would just have to run the
task associated with one group (or the person on which computer the
task will run).

Or send a task to the users for each week they are on duty...

Luuke
 
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