Recurring meeting proposal scuttled by single booked resource

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Guest

This must be a very common issue, but I could find no mention of a solution.

If you try to set up a recurring meeting and a required resource (like a
conference room) is already booked for even one of the instances, the meeting
can not be proposed.

How does one work around this? The PowerUser AAs create individual meetings
when this happens (which would be most of the time.) Is there a better or
more automatic way to handle this?

Exchange 2003 server, Outlook 2002 & 2003 clients, W2k & WXP.
 
If the resource is booked by another meeting, there is nothing you can do to
include it in your recurrence.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, JimMueller asked:

| This must be a very common issue, but I could find no mention of a
| solution.
|
| If you try to set up a recurring meeting and a required resource
| (like a conference room) is already booked for even one of the
| instances, the meeting can not be proposed.
|
| How does one work around this? The PowerUser AAs create individual
| meetings when this happens (which would be most of the time.) Is
| there a better or more automatic way to handle this?
|
| Exchange 2003 server, Outlook 2002 & 2003 clients, W2k & WXP.
 
Seems like that would be a serious ding against Outlook if it had been field
tested by actual users.
 
We're struggling with this, too. Microsoft does not handle recurring meetings
well at all.

We can schedule the meeting, and the resource will send back a message with
the dates listed that have conflicts. Then, we go back into the recurrence
and change the room just for those dates. However, making more than three
changes tends to make meetings disappear!

JimMueller said:
Seems like that would be a serious ding against Outlook if it had been field
tested by actual users.

Milly Staples said:
If the resource is booked by another meeting, there is nothing you can do to
include it in your recurrence.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, JimMueller asked:

| This must be a very common issue, but I could find no mention of a
| solution.
|
| If you try to set up a recurring meeting and a required resource
| (like a conference room) is already booked for even one of the
| instances, the meeting can not be proposed.
|
| How does one work around this? The PowerUser AAs create individual
| meetings when this happens (which would be most of the time.) Is
| there a better or more automatic way to handle this?
|
| Exchange 2003 server, Outlook 2002 & 2003 clients, W2k & WXP.
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