Publishing PPP on paper

  • Thread starter Thread starter Daliti
  • Start date Start date
D

Daliti

Is there a way to publish my PPP in a printed version, also including the
notes ?
If I paste and cut it in Word, I don't have the notes and the figures and/or
projected photos.
I need this after a lesson where the students asked me if they can get the
PPP. My 1st thought was publishing it on a private website so that everybody
can look at it what I have done. But not everyone of my students has a fast
internet connection nor an internet connection at all.
 
Daliti,
File --> Send to ... --> Word should meet your needs. It will create a 3
column Word table with the slide number, a miniature copy of the slide and
your notes.
One warning: Click the link box when you do the Send to Word. If you
don't, you can't break the links later. If you don't break the links, you
will end up with a huge Word file, as each slide picture will have a
PowerPoint OLE instance associated with it.

In other words, there is no way to make the Word file a reasonable size if
you don't
start with the Word and PowerPoint files linked. (Drives me nuts, but we
live with it....)

Does that help or confuse things?

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
Kathryn,

Thanks for your fast response and I will rate it anyway positive.
Some days ago I posted following message:
I'm trying to send my presentation to Word but getting an error message
'Word not available' despites the fact that I have Word.
Already tried with Word opened and closed but same result.
Anyone an idea what's wrong?
Peter
Because nobody responded to it, I asked my question again because my problem
has to be solved assoon as possible because I must print this out for my
students as soon as possible.
 
Thanks for your fast response and I will rate it anyway positive.
Some days ago I posted following message:
I'm trying to send my presentation to Word but getting an error message
'Word not available' despites the fact that I have Word.
Already tried with Word opened and closed but same result.
Anyone an idea what's wrong?
Peter
Because nobody responded to it, I asked my question again because my problem
has to be solved assoon as possible because I must print this out for my
students as soon as possible.
Click to expand...

If it helps, I thought about your post, but didn't respond because I have no
good idea why that won't work. :-))) I have to start by guessing something
in Word is busted.

Running with that guess, which is not unlike running with scissors, I'm
thinking that maybe a file association is broken. Can you double-click a
..doc file and Word will open? Then do a search for a .dot file, any .dot
will work. Try double-clicking that file and see if word opens. If you see
the "what application should I use" dialog, scroll down to Word and check
the "always open this type" box.

If the .dot file opens perfectly the first time, then I'm really at a loss.
:-(

John O
 
Daliti,
I haven't answered your other post, because I (like Bill) am stumped. Are
you having any other Word problems? What is the exact message and what
versions of PPT and Word are you using? I did a few searches on the
Knowledge Base, but found nothing. Maybe Echo will see this and be able to
work her kb magic and find something....

I like Bill's suggestions for checking out the problems. I am wondering if a
Detect and Repair from the Word side might be in order as well.

In the short term, I am going to recommend a different approach. Shyam has
an add-in called Handout Wizard, which may also meet your needs. I didn't
mention it at first because you want your notes on the handouts. This is
able to be done with the Handout Wizard, but needs to be done in a custom
handout layout. Read more and get the wizard here:
http://www.mvps.org/skp/how/index.html

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
Which version of Word/PowerPoint are you using? Have you tried the repair
function for either program?


--
<>Please post all follow-up questions/replies to the newsgroup<>
<><><>Do Provide The Version Of PowerPoint You Are Using<><><>
<><><>Do Not Post Attachments In This Newsgroup<><><>
Michael Koerner [MS PPT MVP]


Kathryn,

Thanks for your fast response and I will rate it anyway positive.
Some days ago I posted following message:
I'm trying to send my presentation to Word but getting an error message
'Word not available' despites the fact that I have Word.
Already tried with Word opened and closed but same result.
Anyone an idea what's wrong?
Peter
Because nobody responded to it, I asked my question again because my problem
has to be solved assoon as possible because I must print this out for my
students as soon as possible.
 
Sorry John! My brain was obviously elsewhere - Don't know how I could mix
the two of you up. :)

(Mea culpa, mea culpa, mea maxima culpa)

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
Running with that guess, which is not unlike running with scissors, I'm
thinking that maybe a file association is broken. Can you double-click a
.doc file and Word will open?
Click to expand...
It opens without any problem.
Then do a search for a .dot file, any .dot
will work. Try double-clicking that file and see if word opens. If you see
the "what application should I use" dialog, scroll down to Word and check
the "always open this type" box.

If the .dot file opens perfectly the first time, then I'm really at a
Click to expand...
loss.

It opens also very normal.

I will try to reinstall Word and see what happens.

Anyway, thans all for your help so far.
The response was hughe compared with the Dutch PP newsgroup i first posted
it.
And i shall not forget the poll.
 
Daliti,
No matter what the results, post back - Okay? You have me very curious as to
what is going on.

Just a thought: Have you re-booted since the problem started? Did it make
any difference?

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
Well, I'm not quite sure what the issue is here, to tell you the truth.

I know that Send to Word can take a lot of "juice" to work. And I
sometimes also have trouble with it. Not very often, but problems do
crop up occasionally. Sometimes it seems that my problems with Send to
Word stem from having multiple copies of Office on my computer. I
suspect PPT sometimes can't figure which Word version to send the
commands to. :-)

I would have suggested you try Send to Word with Word already open, but
it seems you've tried that and it didn't work either. Nuts.

You know, Kathy's later suggestion to try again after a reboot is a good
suggestion. That often resolved problems I used to have with Word/PPT
crashing on a Send to Word when working with especially large files.
(Note that this was back in the days of PPT 97 and much smaller computer
processors and harddrives and memory; I haven't seen those kinds of
crashes in many years.)

So, I'm going to suggest that you do the following.

1. Clear out your Temporary Internet Files Folder. I don't know that
this has anything to do with Send to Word, but those files can take up a
*lot* of space on a harddrive.

2. Search for files on your computer named *.TMP Delete them. If Word's
attemting to use a Temp folder, and it's full of *.TMP files, this could
be hindering the Send to Word process.

3. Run a scandisk and a defrag.

4. Run a Detect and Repair on Office from your Windows Control Panel.

5. Reboot

6. Immediately after you reboot, try the Send to Word again. Only open
PPT when you do this. If it doesn't work, try opening PPT and Word both
and see if it works. The main point here is not to have a bunch of other
applications open and running on your computer when you try the Send to
Word.

7. Try disabling your virus scan software and see if Send to Word works
then.

8. Download and run AdAware from http://www.lavasoftusa.com That's kind
of like step #1 -- I don't know that it will help, but it sure won't
hurt. Those data miners suck up a *ton* of resources on a computer and
can cause all kinds of weirdness.

9. How big is your PPT file, anyway? Make a copy of it and delete half
the slides. Try the Send to Word. Does it work? I'm wondering if you
have a problem slide somewhere causing the "Send to" to fail. Keep
halving the presentation and see if you can isolate a problem slide.

10. When you try the Send to Word, open Word first and disable any
macros or addins you might see in there. Sometimes those can affect the
Send to process.

Oh, and I forgot to ask -- do you get any error messages when the Send
to Word fails? http://support.microsoft.com/?scid=kb;EN-US;Q163946 talks
about one such error. Also, which versions of Word and PPT are you
using?

Please post back and let us know how it goes.
 
Hello Peter,

Have you tried using Send to Word with a small presentation (just a few
slides with text) using the Default (blank) presentation design?

If this works, and your other presentation doesn't, you are probably trying
to send too much data to Word from PowerPoint. Send to Word creates VERY
LARGE Word documents and if the system runs out of resources in the middle
of the operation then you can get the error message that you have been
describing.

Workaround is to:

1) Break your presentation up into smaller files
2) Send each file to Word separately (creating separate documents) using
the Paste Link option in the Send to Word dialog.
3) In each Word document break the links and resave the documents (they
will be much smaller now)
4) Combine the separate Word documents into one document.

Let me know if this helps.

Also, have you tried to simply print directly from PowerPoint (specifying
"Notes Pages" in the "Print What" section of the Print dialog)? If you are
using PowerPoint 2002 or 2003 you can use Print Preview to verify that the
notes text fits on each page before printing. Otherwise switch to "Notes
Page" view in PowerPoint and adjust the notes pages as need to make sure
that text won't be cut of when printed.

If it is important to you (or anyone else reading this message) that
PowerPoint (perhaps in conjunction with Word) more/better options to
printing slides with notes (without having to resort to VBA or add-in),
please send your feedback to Microsoft at:

http://register.microsoft.com/mswish/suggestion.asp

As with all product suggestions, it's important that you not just state
your wish but also why it is important to you that your product suggestion
be implemented by Microsoft. Microsoft receives thousands of product
suggestions every day and we read each one but, in any given product
development cycle, there are only sufficient resources to address the ones
that are most important to our customers so take the extra time to state
your case as clearly and completely as possible.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions)

John Langhans

Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

This posting is provided "AS IS" with no warranties, and confers no rights.

Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
 
Like others, I have only a deflective answer to this. It seems a good time
to point out a very interesting new product from ScanSoft called PDF
Converter. This program allows one to open a PDF file in Word, graphics,
text, and layout in tow. It is brand new, and I have not yet received a
press copy, but it promises to have profound impact on the conversion
landscape.

I am especially interested in seeing how this app fares in the Ventura
Publisher community, where I originally hail. One of the biggest obstacles
facing the use of Ventura is whether organizations can take publications and
open them in Word. I would be surprised if the conversion were perfect, but
right now, the conversion is not even possible. If PDF could be a bridge,
that would be news.

The PowerPoint-to-Word conversion is not as sticky, but still, this tool is
worth watching...
 
I've made a copy on a CD of my PPP and went to a friend of my. There it
worked without any problem.
At home, I have completely re-installed Office and the problem is gone now.
Something muts have been wrong with the interaction between PP and Word.
Thanks for all your help.
I will surely remember this newsgroup.
 
Glad that the re-install worked. Also very glad to hear that the
presentation wasn't corrupted in the process. Please stop back anytime.

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
Easy mistake to make. Both are men of taste,humor and intelligence, with
broadranging knowledge.
Handsome devils too, I'm told
 
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