Public Folders

[Guest]

Today I received this message from my Executive Director:

oriondon– just to be clear, I wanted to set up administrative & management
calendars that would be subject to control from my office, i.e., maintain,
provide access to, and so forth, and not any particular center director
(including IT). (As in the calendar you set up for me that I then shared w/
all those folks I wished it to be shared. I also want to be able to dictate
for each of these calendars the level of access & rights of authorship, etc..
I understand there might be a need to maintain some administrative (or IT)
control over creation of “shared†calendars on the WAN, but I want to have
the calendars created for administration’s use, once created, be subject to
my direct decisions concerning these issues. END

The shared calendar that my executive director is talking about is in his
Exchange Profile. He shares it out with people in the company administration
group - not IT related. The Calendars that I've been talking to him about
are under Public Folders.
Do I give him authorship of an empty public folder and let him set it up how
he wants?
Seems to me I will have to set up the Calendar in the Public Folder and
he'll have to let me know who has access and who has what rights? Is this
correct or can I just let him have free reign how to set them up, letting him
do it? I don't see how it's possible since it's a Public Folder.
Also if I create a calendar under public folders, set him up as author, can
he add who he wants to see the calendar and set up their permissions?

Thanks for your responces,

 

[Sue Mosher [MVP-Outlook]]

Create a calendar folder public folders, give him Owner permission over it, test that it's working OK for him, then remove yourself as an owner. After that, it's all his show.

 

[Guest]

That sounds good but I read on the MS website that if I remove Administrator
from the Calendar it would stop anyone from accessing the Calendar. Is this
not true?

 

[Sue Mosher [MVP-Outlook]]

As long as you have one person with Owner client permission, it should be fine. Why not try it?

What MS article were you reading?

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

That sounds good but I read on the MS website that if I remove Administrator
from the Calendar it would stop anyone from accessing the Calendar. Is this
not true?