Public Folder Notification

  • Thread starter Thread starter Jarryd
  • Start date Start date
J

Jarryd

Hi,

How do you set a public folder to display notifications when an item is
added to it? I particularly want to set this so certain Outlook clients
receive notifications for certain public folders. I don't want the items to
be forwarded to the users' mailboxes - I want a messagebox to be displayed.
If I have to do this with VBA (ThisOutlookSession) then cool. But what
event do you use, and what is the basic code that you would use to do this.

TIA,

Jarryd
 
The Folder Assistant has some features that can forward you a copy of the new
item or send a different message altogether. It cannot do Desktop Alerts or
dialog pop-ups though. For the latter you need to use VBA. You'd have to
set a module level reference for an Items collection object using the With
Events keyword. You'd also need to know the folder path or EntryID value to
set a reference to a MAPIFolder object from which you'd obtain the Items
collection object.

Once you have an Items object declared as above, there's an ItemAdd event
you can trap to do something when a message arrives. Note that this event
may not fire if a lot of items are delivered/saved at the same time. A more
reliable but more difficult event to trap would be the Application.NewMailEx
event.
 
Thanks Eric. You're a legend.

Jarryd

Eric Legault said:
The Folder Assistant has some features that can forward you a copy of the
new
item or send a different message altogether. It cannot do Desktop Alerts
or
dialog pop-ups though. For the latter you need to use VBA. You'd have to
set a module level reference for an Items collection object using the With
Events keyword. You'd also need to know the folder path or EntryID value
to
set a reference to a MAPIFolder object from which you'd obtain the Items
collection object.

Once you have an Items object declared as above, there's an ItemAdd event
you can trap to do something when a message arrives. Note that this event
may not fire if a lot of items are delivered/saved at the same time. A
more
reliable but more difficult event to trap would be the
Application.NewMailEx
event.

--
Eric Legault - Outlook MVP, MCDBA, MCTS (SharePoint programming, etc.)
Try Picture Attachments Wizard for Outlook:
http://www.collaborativeinnovations.ca
Blog: http://blogs.officezealot.com/legault/
Click to expand...
 
Hi Eric,

Something I didn't mention: I use Outlook 2003 and Exchange 2003. So far as
I can tell Outlook doesn't add Public Folders to a users Outlook profile, so
I don't suppose that it automatically communicates with the Exchange server
with regards to "movements" in the Public Folder store, or am I wrong? If I
am not wrong, then how does the Outlook client register that a change has
occurred on / in the Public Folder in question and in turn trigger the code
that would result in the pop-up being generated?

If Outlook 2003 does get notified by the Exchange Server 2003 server of
changes to the Public Folder store then I guess there is no problem. As you
say, declare the Item, set the properties using the With clause and
stipulate the Public Folder being "monitored" referencing the EntryID /
folder path. Sounds like a doddle, if, as I said, Outlook and Exchange
communicate PF status / event information.

TIA,

Jarryd
 
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