pst names in Outlook 2007

  • Thread starter Thread starter Millie
  • Start date Start date
M

Millie

I want to create a new personal folders file in Outlook 2007. I chose
'Outlook Personal Folders File' over 'Outlook 97-2002 Personal Folders File'
as it says there is more capacity.

The next step takes me to the location of the current pst file on the C
drive. My question is: why is the current data file called 'Outlook.pst' and
the new one I am about to create called 'Personal Folders (1).pst'? Why the
difference in the names and is this significant?
 
Outlook is just offering a default name. You can name it whatever you want.
 
Hi Russ

Thanks for replying. I don't quite get that because the file that says
'Outlook.pst' on the C drive has been renamed (by me) 'Millie's File'. I can
only see this name if I open the file in Outlook.

Is there a way of renaming an Outlook data file so that the customised name
shows up on the C drive also?

--
Millie


Russ Valentine said:
Outlook is just offering a default name. You can name it whatever you want.
--
Russ Valentine
[MVP-Outlook]
Millie said:
I want to create a new personal folders file in Outlook 2007. I chose
'Outlook Personal Folders File' over 'Outlook 97-2002 Personal Folders
File'
as it says there is more capacity.

The next step takes me to the location of the current pst file on the C
drive. My question is: why is the current data file called 'Outlook.pst'
and
the new one I am about to create called 'Personal Folders (1).pst'? Why
the
difference in the names and is this significant?
Click to expand...
Click to expand...
 
Then you'll have to explain what you did. Any file you named while creating
it retains the name you gave it no matter where you look at it.
--
Russ Valentine
[MVP-Outlook]
Millie said:
Hi Russ

Thanks for replying. I don't quite get that because the file that says
'Outlook.pst' on the C drive has been renamed (by me) 'Millie's File'. I
can
only see this name if I open the file in Outlook.

Is there a way of renaming an Outlook data file so that the customised
name
shows up on the C drive also?

--
Millie


Russ Valentine said:
Outlook is just offering a default name. You can name it whatever you
want.
--
Russ Valentine
[MVP-Outlook]
Millie said:
I want to create a new personal folders file in Outlook 2007. I chose
'Outlook Personal Folders File' over 'Outlook 97-2002 Personal Folders
File'
as it says there is more capacity.

The next step takes me to the location of the current pst file on the C
drive. My question is: why is the current data file called
'Outlook.pst'
and
the new one I am about to create called 'Personal Folders (1).pst'? Why
the
difference in the names and is this significant?
Click to expand...
Click to expand...
Click to expand...
 
Hi Russ

This is what I did:

Right clicked on Personal Folders, selected Properties, hit the Advanced tab
and where it says 'Name' I changed the name there. Was this wrong?
--
Millie


Russ Valentine said:
Then you'll have to explain what you did. Any file you named while creating
it retains the name you gave it no matter where you look at it.
--
Russ Valentine
[MVP-Outlook]
Millie said:
Hi Russ

Thanks for replying. I don't quite get that because the file that says
'Outlook.pst' on the C drive has been renamed (by me) 'Millie's File'. I
can
only see this name if I open the file in Outlook.

Is there a way of renaming an Outlook data file so that the customised
name
shows up on the C drive also?

--
Millie


Russ Valentine said:
Outlook is just offering a default name. You can name it whatever you
want.
--
Russ Valentine
[MVP-Outlook]

I want to create a new personal folders file in Outlook 2007. I chose
'Outlook Personal Folders File' over 'Outlook 97-2002 Personal Folders
File'
as it says there is more capacity.

The next step takes me to the location of the current pst file on the C
drive. My question is: why is the current data file called
'Outlook.pst'
and
the new one I am about to create called 'Personal Folders (1).pst'? Why
the
difference in the names and is this significant?
Click to expand...
Click to expand...
Click to expand...
 
Millie: A .pst file has two names - what Outlook calls it, and what Windows
calls it. You see both when you display Properties, Advanced for a top-level
folder. You can change the Outlook name just by overtyping it, but you can't
change the Windows name on this dialog. To change the Windows name, proceed
as follows:
Close the Properties dialog
Right-click on the top-level folder and choose Close.
In Windows explorer, rename the .pst file as desired (leave the extension as
..pst!)
Back in Outlook, Click File, Data file Management, Add
Choose the type of .pst
Browse to the folder containing your renamed .pst, select it, click OK.
That will put you at the Advanced properties dialog, displaying the former
Outlook name and the current Windows name.
 
No, but that only changes the name you'll see in Outlook, not Windows. You
were asking about naming a file when you create it. When you do that, the
name in Windows and Outlook will be the same.

--
Russ Valentine
[MVP-Outlook]
Millie said:
Hi Russ

This is what I did:

Right clicked on Personal Folders, selected Properties, hit the Advanced
tab
and where it says 'Name' I changed the name there. Was this wrong?
--
Millie


Russ Valentine said:
Then you'll have to explain what you did. Any file you named while
creating
it retains the name you gave it no matter where you look at it.
--
Russ Valentine
[MVP-Outlook]
Millie said:
Hi Russ

Thanks for replying. I don't quite get that because the file that says
'Outlook.pst' on the C drive has been renamed (by me) 'Millie's File'.
I
can
only see this name if I open the file in Outlook.

Is there a way of renaming an Outlook data file so that the customised
name
shows up on the C drive also?

--
Millie


:

Outlook is just offering a default name. You can name it whatever you
want.
--
Russ Valentine
[MVP-Outlook]

I want to create a new personal folders file in Outlook 2007. I
chose
'Outlook Personal Folders File' over 'Outlook 97-2002 Personal
Folders
File'
as it says there is more capacity.

The next step takes me to the location of the current pst file on
the C
drive. My question is: why is the current data file called
'Outlook.pst'
and
the new one I am about to create called 'Personal Folders (1).pst'?
Why
the
difference in the names and is this significant?
Click to expand...
Click to expand...
Click to expand...
 
Hi tedmi

Thanks for the instructions. I didn't realise you could do this - or indeed
change gthe name whilst creating a new pst file.
 
Hi tedmi

Spoke too soon. When I right click on the top level folder to choose close,
the close option is greyed out. What do I do now?
 
You can't ever close your default PST file. Why do you think you need to?
--
Russ Valentine
[MVP-Outlook]
Millie said:
Hi tedmi

Spoke too soon. When I right click on the top level folder to choose
close,
the close option is greyed out. What do I do now?
Click to expand...
 
Hi

I was replying to 'tedmi' who said if I wanted to have the same pst name in
Outlook & Windows I needed to close it first in order to rename it in windows.


--
Millie


Russ Valentine said:
You can't ever close your default PST file. Why do you think you need to?
Click to expand...
 
Hi, thanks Russ. I understand that now.
--
Millie


Russ Valentine said:
No, but that only changes the name you'll see in Outlook, not Windows. You
were asking about naming a file when you create it. When you do that, the
name in Windows and Outlook will be the same.

--
Russ Valentine
[MVP-Outlook]
Millie said:
Hi Russ

This is what I did:

Right clicked on Personal Folders, selected Properties, hit the Advanced
tab
and where it says 'Name' I changed the name there. Was this wrong?
--
Millie


Russ Valentine said:
Then you'll have to explain what you did. Any file you named while
creating
it retains the name you gave it no matter where you look at it.
--
Russ Valentine
[MVP-Outlook]
Hi Russ

Thanks for replying. I don't quite get that because the file that says
'Outlook.pst' on the C drive has been renamed (by me) 'Millie's File'.
I
can
only see this name if I open the file in Outlook.

Is there a way of renaming an Outlook data file so that the customised
name
shows up on the C drive also?

--
Millie


:

Outlook is just offering a default name. You can name it whatever you
want.
--
Russ Valentine
[MVP-Outlook]

I want to create a new personal folders file in Outlook 2007. I
chose
'Outlook Personal Folders File' over 'Outlook 97-2002 Personal
Folders
File'
as it says there is more capacity.

The next step takes me to the location of the current pst file on
the C
drive. My question is: why is the current data file called
'Outlook.pst'
and
the new one I am about to create called 'Personal Folders (1).pst'?
Why
the
difference in the names and is this significant?
Click to expand...
Click to expand...
Click to expand...
 
Just exit Outlook. Then you can rename the file in Windows. When you
restart Outlook it will complain that it can't find your PST file
(because the name changed without Outlook's knowledge) and it will give
you a dialog box to show it where the file is now. Just select your
newly-renamed PST file in that dialog box and both you and Outlook will
be happy.

--
-Ben-
Ben M. Schorr, MVP
Roland Schorr & Tower
http://www.rolandschorr.com
http://www.officeforlawyers.com
Author - The Lawyer's Guide to Microsoft Outlook 2007:
http://tinyurl.com/5m3f5q



Hi

I was replying to 'tedmi' who said if I wanted to have the same pst name in
Outlook & Windows I needed to close it first in order to rename it in windows.


--
Millie


:

You can't ever close your default PST file. Why do you think you need to?
--
Russ Valentine
[MVP-Outlook]
Hi tedmi

Spoke too soon. When I right click on the top level folder to choose
close,
the close option is greyed out. What do I do now?
--
Millie


:

Millie: A .pst file has two names - what Outlook calls it, and what
Windows
calls it. You see both when you display Properties, Advanced for a
top-level
folder. You can change the Outlook name just by overtyping it, but you
can't
change the Windows name on this dialog. To change the Windows name,
proceed
as follows:
Close the Properties dialog
Right-click on the top-level folder and choose Close.
In Windows explorer, rename the .pst file as desired (leave the extension
as
.pst!)
Back in Outlook, Click File, Data file Management, Add
Choose the type of .pst
Browse to the folder containing your renamed .pst, select it, click OK.
That will put you at the Advanced properties dialog, displaying the
former
Outlook name and the current Windows name.
--
TedMi


:

Hi Russ

This is what I did:

Right clicked on Personal Folders, selected Properties, hit the
Advanced tab
and where it says 'Name' I changed the name there. Was this wrong?
Click to expand...
Click to expand...
Click to expand...
 
I know, but you need to think twice about doing so with your default file.
You'll have to make some other file your default first so you can close it
from your profile. Then you can rename it without corrupting your profile,
but then you'll have to reverse this process to start using it again.
That's a lot of trouble and creates a real chance for profile corruption, so
it begs the question as to why you think you need to do all this.
--
Russ Valentine
[MVP-Outlook]
Millie said:
Hi

I was replying to 'tedmi' who said if I wanted to have the same pst name
in
Outlook & Windows I needed to close it first in order to rename it in
windows.


--
Millie


Russ Valentine said:
You can't ever close your default PST file. Why do you think you need to?
--
Russ Valentine
[MVP-Outlook]
Millie said:
Hi tedmi

Spoke too soon. When I right click on the top level folder to choose
close,
the close option is greyed out. What do I do now?
--
Millie


:

Millie: A .pst file has two names - what Outlook calls it, and what
Windows
calls it. You see both when you display Properties, Advanced for a
top-level
folder. You can change the Outlook name just by overtyping it, but you
can't
change the Windows name on this dialog. To change the Windows name,
proceed
as follows:
Close the Properties dialog
Right-click on the top-level folder and choose Close.
In Windows explorer, rename the .pst file as desired (leave the
extension
as
.pst!)
Back in Outlook, Click File, Data file Management, Add
Choose the type of .pst
Browse to the folder containing your renamed .pst, select it, click
OK.
That will put you at the Advanced properties dialog, displaying the
former
Outlook name and the current Windows name.
--
TedMi


:

Hi Russ

This is what I did:

Right clicked on Personal Folders, selected Properties, hit the
Advanced tab
and where it says 'Name' I changed the name there. Was this wrong?
Click to expand...
Click to expand...
Click to expand...
 
But if she does this with the default file, the Outlook profile will become
corrupt and she'll get a ghost most of the time.
 
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