Problem with rule to separate email based on email account

  • Thread starter Thread starter Mrs Howl
  • Start date Start date
M

Mrs Howl

I've searched this forum can't find the answer to my situation. I'm
trying to separate my email received into separate folders using
rules. I have Outlook 2000. It says "Corporate or Workgroup" on my
"Help about" screen. I have Microsoft Exchange for my work email, but
I have several pop accounts for my personal email that don't go
through Microsoft Exchange. Under Tools Services, it has 5 things:

"Internet E-mail - my mail"
"Internet E-mail - my wife's mail"
Microsoft Exchange Server
Outlook Address Book
Personal Folders

I've tried using a rule that says:

"Apply this rule after the message arrives
sent to people or distribution list (and I select an email ID from my
contacts list)"
Move it to the xxxx folder
and stop processing more rules


This seems to work if my email address is visible in the To: field.
But I get a lot of junk mail where that's not true. An example is an
email that says

To: Microsoft Client

If I go to View/Options inside that email it says (replace the xxxxx
with my email ID):

X-Apparently-To: (e-mail address removed) via 66.218.79.23; Thu, 02 Oct 2003
11:58:50 -0700
X-YahooFilteredBulk: 62.172.195.11
Return-Path: <[email protected]>
Received: from 62.172.195.11 (EHLO mta01.btfusion.com)
(62.172.195.11)
by mta156.mail.scd.yahoo.com with SMTP; Thu, 02 Oct 2003 11:58:44
-0700

There's more, but I didn't think I should paste all the headers here.


So with email that doesn't show my ID in the To: field (i.e. you have
to go to View/Options to see it), my rule won't work.



I've read here that I should use a rule that says:
"when received through the specified account"

But that's not one of the choices in the Rules Wizard. Any ideas out
there on how to make a rule that will work on the above sort of email?
I get a lot of junk mail like that which doesn't have my email
address in it.
 
The "specific account" rule is not available in Outlook
2000.

The X-ApparentlyTo header indicates messages that were
probably sent to you Bcc. Many of those will be junk
anyway.

You may get reasonably good results using the set of
rules I've outlined at
http://www.slipstick.com/rules/junkmail.htm
 
Well darn... so the "specific account" rule is not there? I really
would have liked to use that rule. I only use this email for this
user group, and so I was thinking of just deleting it and starting
over with a new ID and using that for this newsgroup, because I get
sometimes over 100 junk mails per day on it. (I think somebody
harvested it from this newsgroup.) But I can't because I also have a
prodigy email address, and yahoo/prodigy have merged, and their
customer service tells me that once I merge the two IDs (prodigy and
yahoo), they are not easily separated. So bottomline: if I delete my
yahoo ID, I must delete my prodigy ID, but everybody and their uncle
knows me by my prodigy ID, and so I don't want to delete it.

It would really be nice if I could identify my email by whether it was
sent to yahoo or to prodigy.


True, I could use your junk mail filter, but I would probaby have to
use it to send it to my deleted folder and then scan the hundreds of
messages to see if somehow a legitimate message got in there. If I
could separate based on 'sent to yahoo' vs 'sent to prodigy', then I
could use a rule to 'permanently delete', relieving me from having to
scan hundreds of emails.... because I would feel comfortable deleting
without scanning if I knew the email came to yahoo.
 
I don't recall, but Outlook 2000 may have a rule condition for "with specific text in header." If so, that should give you a way to distinguish yahoo from prodigy.
--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers
 
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