Problem Printing A record

  • Thread starter Thread starter Brian
  • Start date Start date
B

Brian

Hello Experts

I have a problem with printing a record with a sub-form section.

I have a "Quotation" form I print and send to customers.

The form incorporates a "Product Detail" subform with a line by line
description of services and cost.

When I select and print the record, the Product Details are not always in
the same order as they appear in display. I have tried fiddling with Sorting
& Filters and sometimes I can get the record to print as it appears but I am
not sure what triggers the problem or the solution.

Here is a typical example:
Quotation
Sand Down And re-Hang Doors:
Court Room 1 £350
Court Room 2 £350
Court Room 3 £400
Court Room 4 £420

When Printed
Quotation
Court Room 4 £420
Sand Down And re-Hang Doors:
Court Room 1 £350
....etc

Dosen't appear to follow any particular pattern that I can see and worse it
seems random, some records print fine others get jumbled.

The databse has multiple users so perhaps someone is doing something they
shouldn't?

Would dearly appreciate your comments.
Brian



Court Room
 
Brian,
I have a problem with printing a record with a sub-form section.
Click to expand...
I take it you developed a report to print the specific Quote?

How are your subform records sorted?
(According to your sample data... AlphaNum sorting is not indicated)
You say that they always "display" in the correct order... then that
sorting should work for your report too.

In reports, Sorting is handled through the Sorting & Grouping
dialog box, in report design mode. Sorting in the reports query is always
over-ridden by the S&G.

If each of the subform records had an autonumber ID field, then
sorting on that value would always insure that they sort in the order
they were entered. (another method would be to date & timestamp
each quote item entry, and sort on that)
--
hth
Al Campagna
Microsoft Access MVP 2007-2009
http://home.comcast.net/~cccsolutions/index.html

"Find a job that you love... and you'll never work a day in your life."
 
Al

My apologies for not replying earlier. I actually print from the record and
not a report and I was wrong to say that the sub-form detail remains in the
same order as originally typed I noticed by chance that the order had in fact
altered in record display mode. There is nothing in the table or query asking
for an order sort. There are only 4 field on the sub-form [Description],
[Price], [Quantity], [Total] (which is Calculated). I can't figure out which
field is taking precedence.

I think your suggestion to Auto ID each Line on the sub is a great way of
sorting the problem although I will look at going down the "Report" route
with sorting & grouping.

Thanks a lot for some very helpful pointers.
Brian
 
Brian,That's why I asked that...
Printing a form is not a reliable Access function, in that it's not a
substitute
for a real report.
By the nature of tables, if there is no sorting called for in your
subform, then they
should always display in the ordfer they were entered. Not positive about
that,
I never had a table that didn't have some logical "sort" designed in.
The ID or Date/Time etc... field should do the trick for you...
--
hth
Al Campagna
Microsoft Access MVP 2007-2009
http://home.comcast.net/~cccsolutions/index.html

"Find a job that you love... and you'll never work a day in your life."

Brian said:
Al

My apologies for not replying earlier. I actually print from the record
and
not a report and I was wrong to say that the sub-form detail remains in
the
same order as originally typed I noticed by chance that the order had in
fact
altered in record display mode. There is nothing in the table or query
asking
for an order sort. There are only 4 field on the sub-form [Description],
[Price], [Quantity], [Total] (which is Calculated). I can't figure out
which
field is taking precedence.

I think your suggestion to Auto ID each Line on the sub is a great way of
sorting the problem although I will look at going down the "Report" route
with sorting & grouping.

Thanks a lot for some very helpful pointers.
Brian

Al Campagna said:
Brian,
I take it you developed a report to print the specific Quote?

How are your subform records sorted?
(According to your sample data... AlphaNum sorting is not indicated)
You say that they always "display" in the correct order... then that
sorting should work for your report too.

In reports, Sorting is handled through the Sorting & Grouping
dialog box, in report design mode. Sorting in the reports query is
always
over-ridden by the S&G.

If each of the subform records had an autonumber ID field, then
sorting on that value would always insure that they sort in the order
they were entered. (another method would be to date & timestamp
each quote item entry, and sort on that)
--
hth
Al Campagna
Microsoft Access MVP 2007-2009
http://home.comcast.net/~cccsolutions/index.html

"Find a job that you love... and you'll never work a day in your
life."




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