Printing "updated text" in daily calendar view

  • Thread starter Thread starter Beorning
  • Start date Start date
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Beorning

I teach a class every Tuesday and Thursday from 1PM to 2:30PM; I created this
as a recurring appointment that takes place at the same time and place on
every appropriate day. I then added lesson plan specifics by opening each
individual instance of the recurring appointment and editing the text field.
When I switch to Day view, or when I try to print a daily schedule, I cannot
see the specific information I added for each date. Instead, Outlook displays
a message that reads "The contents of this appointment have been updated.
Open this appointment to see the updated text."
This isn't so bad when I'm viewing the appointments on my PC, but it makes
printing a copy to take with me all but pointless. Is there any way to make
Outlook print the actual information I've entered into the text field for
each instance of a recurring appointment? Thanks so much for your help!
 
No. Better is to create the individual events - you can use excel to make
it easier then import them.
 
I was afraid that would be the answer. Thanks so much for your help, though,
Diane.

David Pye
 
Just for what it's worth, I figured out a solution by playing around with
options in Outlook after installing
the Calendar Printing Assistant for Outlook 2007. Printing the calendar for
the desired dates using "Calendar Details Style" allows me to see all of the
information that I entered in the textbox for each appointment (I call it a
"textbox" but it may be officially called a notes field or something
different; after searching Microsoft's online resources for at least an hour,
I can't find a single reference to the text entry field at the bottle of the
new appointment window). Perhaps Diane believed that I was editing the actual
appointment information for each instance of the recurring appointment rather
than adding extra info to the textbox below; in any case, this solution works
just fine for me, and prevents me from dealing with the non-intuitive
complexity of creating an Excel spreadsheet just to hold some fairly simple
calendar information for a recurring appointment with a few notes that vary
each time it occurs.

David
 
Beorning said:
Just for what it's worth, I figured out a solution by playing around
with options in Outlook after installing
the Calendar Printing Assistant for Outlook 2007. Printing the
calendar for the desired dates using "Calendar Details Style" allows
me to see all of the information that I entered in the textbox for
each appointment
Click to expand...

One thing to keep in mind: because recurring appointments are single items
in the Outlook calendar if you make certain changes to them (like modifying
the end date), Outlook will regenerate the appointment item and you would
lose all of the individual occurrence modifications you've created. This
can't happen if you make those items separate appointments.
 
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