printing from Outlook categories

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Guest

I have selected a category by the method of putting the curser on the first
item and then putting the shift button on the last. I do not understand the
filter by view option that has been suggested. Having selected the Holiday
Card list, I have tried to mail merge both from Outlook and Word. Neither
can find the selected list. I do appreciate your help but due to my
denseness, I need a little bit more specific direction. Thank you so much.
vicky
 
In Outlook, once you've selected the contacts you want to use, choose Tools
| Mail Merge and make your selections in the resulting dialog. When you get
to the Word document, insert the fields you want to see. In Outlook 2002/3,
the full contacts fields will be listed under Database Fields.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers



"labels using an Outlook contact category"
 
I still cannot merge the category. Just to backtrack: I manaully select the
contacts in the category list, then Tools/ Mail Merge in which I choose "only
selected contacts" and "contact filelds in currect view." When Word opens, I
select "Get Data/ Outlook address book". At this point, I'm not sure what to
do. If I select edit, I get all kinds of disjointed info from all of my
contacts, not only in the category I've selected. Additionally, "merge" is
greyed out. Any direction would be most appreciated. THanks.
 
There should be no need to select "Get Data" because you're already telling
Word what data to use when you start the merge from Outlook. Instead, just
create the merge document by adding fields and text and then complete the
merge.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers



"labels using an Outlook contact category"
 
Thank you for your patience. If I don't select "Get Data," then where do I
go to add fields and text? Again, sorry for my denseness here. Vicky
 
If the mail merge toolbar is not already visible, display it with View |
Toolbars. Then click the Insert Merge Field button to add fields to your
document.

What version of Outlook and Word are you using?
--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers



"labels using an Outlook contact category"
 
Dear Sue, Thanks so much for your help. I finally got it to work! For
anyone who still has difficulty - this is the delio. I'm using Outlook and
Word 2002.

1. Select contacts in the category list.
2. Selelt tools/ mail merge
3. on the screen select "only seleted contacts" and "contact filds in
current view" and the other obvious choices
4. You will then be directed to word and a Dialog Box saying you have to
press the set-up key in the next dialog box. Press Ok and then the set-up
option. Select your labels, return to the Helper and then close the helper
without trying to make it work 'cuz it wont!
5. Make sure at the top your mail merge buttons are showing
6. select "insert merge fields". Select "full name" and "mailing address"
since these are the field on the contact category sheet. THey are in the
database fields.
7. Select "propagate labels"
8. Select "merge to new document" and "select all records". This should do
it.
 
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