printer routine delima

  • Thread starter Thread starter jnkansas
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J

jnkansas

We currently are running two Okadata impact printers to print all of
our invoices. We would like to get away from these printers, and
pre-printed forms and change over to laser. The problem is that if we
go laser we will now need to print two copies of each document since
the laser is not impact, and cannot print a "carbon copy" onto the
second sheet. Our perfect set up would be to find a laser printer
with two trays (like a HP LJ4250TN) and put white paper in one tray and
pink in the second. What I cannot figure out how to do, is take one
print routine (an invoice) and print one copy to one tray and the
second to the second tray. This seems like an easy thing to do, but HP
techs say they cannot do this with their drivers. The software company
we use for invoices is very product specific, and can work on this, but
thought it would take a number of months and still wasn't sure about
the results.

We have thought about the simple solutions of sending the routine once
to one tray, and then again to the next, or using one color of paper.
We also looked into using the collated paper that comes in two colors.
The problem with all of these is you are dealing with human error,
matching invoices together. The other problem is with collated paper
is if you have invoice with more than one page it will print page 1,
and 1, then 2 and 2, again dealing with someone matching the right
colors up. Since these are invoices, we want to make sure this is as
accurate as can be.


It seems like there should be a solution either with drivers set up for
different trays, or a middle software that can manipulate the print
routine and resend based on its own configuration.

Any advice would be greatly appreciated
JT
 
Simple solution would be to simply have both white and pink paper in one
tray (arranged in order of w/p/w/p/w/p... and so on) and set the drivers to
always print two copies.
 
We currently are running two Okadata impact printers to print all of
our invoices. We would like to get away from these printers, and
pre-printed forms and change over to laser. The problem is that if we
go laser we will now need to print two copies of each document since
the laser is not impact, and cannot print a "carbon copy" onto the
second sheet. Our perfect set up would be to find a laser printer
with two trays (like a HP LJ4250TN) and put white paper in one tray and
pink in the second. What I cannot figure out how to do, is take one
print routine (an invoice) and print one copy to one tray and the
second to the second tray. This seems like an easy thing to do, but HP
techs say they cannot do this with their drivers. The software company
we use for invoices is very product specific, and can work on this, but
thought it would take a number of months and still wasn't sure about
the results.
Click to expand...

That doesn't sound like a very good software company.
We have thought about the simple solutions of sending the routine once
to one tray, and then again to the next,
Click to expand...

That is one way of doing it. Print the entire customer copy first, then
the entire vendor copy.
or using one color of paper.
Click to expand...

This is better--print "Customer Copy" and "Vendor Copy" on the different
jobs. No worrying about multiple trays and paper types.
 
We invoice out by the semi load, and run approx. 500 invoices out a
day. I do not want to have the human factor entered with matching up
white copies from one print job, and pink from a second job. Also the
time this would take is huge, when you look at the time spent broken
out per year. The best solution would be to print at the same time,
but still working on how.
 
We invoice out by the semi load, and run approx. 500 invoices out a
day. I do not want to have the human factor entered with matching up
white copies from one print job, and pink from a second job. Also the
time this would take is huge, when you look at the time spent broken
out per year. The best solution would be to print at the same time,
but still working on how.
Click to expand...
Two printers?

Or two copies of the printer driver - one set for the top tray; one for the
bottom (assuming the program uses the standard Windows printer drivers that
is).
 
Harvey said:
Two printers?
Click to expand...

That would eliminate the human error problem. One loaded with white
paper, one loaded with pink. But if the software company can't figure
out how to switch trays, switching printers may be beyond them also.
Or two copies of the printer driver - one set for the top tray; one for the
bottom (assuming the program uses the standard Windows printer drivers that
is).
Click to expand...

Doesn't help unless the users are manually printing both jobs.
 
We currently are running two Okadata impact printers to print all of
our invoices. We would like to get away from these printers, and
pre-printed forms and change over to laser. The problem is that if we
go laser we will now need to print two copies of each document since
the laser is not impact, and cannot print a "carbon copy" onto the
second sheet. Our perfect set up would be to find a laser printer
with two trays (like a HP LJ4250TN) and put white paper in one tray and
pink in the second. What I cannot figure out how to do, is take one
print routine (an invoice) and print one copy to one tray and the
second to the second tray. This seems like an easy thing to do, but HP
techs say they cannot do this with their drivers. The software company
we use for invoices is very product specific, and can work on this, but
thought it would take a number of months and still wasn't sure about
the results.

We have thought about the simple solutions of sending the routine once
to one tray, and then again to the next, or using one color of paper.
We also looked into using the collated paper that comes in two colors.
The problem with all of these is you are dealing with human error,
matching invoices together. The other problem is with collated paper
is if you have invoice with more than one page it will print page 1,
and 1, then 2 and 2, again dealing with someone matching the right
colors up. Since these are invoices, we want to make sure this is as
accurate as can be.


It seems like there should be a solution either with drivers set up for
different trays, or a middle software that can manipulate the print
routine and resend based on its own configuration.

Any advice would be greatly appreciated
JT
Click to expand...

I am trying to deal with the same thing right now. As are many other
companies. We did use multipart forms in several different areas of the
business, including invoicing. In several areas, the solution turned out to
be "we really only need 1 copy anyway". But this was a hard sell with
users. People like to have paper in thier hand (or in the filing cabinet).
It amazed me how many areas we had filing paper, and then after a period of
time (usually a year), throwing it away. In one area in particular, we had
a multipart form, with 1copy going to the customer and 1 copy routed
internally. We changed the workflow so that 1 copy would get printed and a
..pdf was created (with the name as an index number that matched the paper
copy). We then used this .pdf for the internal routing, only printing when
someone actually needed a paper copy.

Mark
 
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