Print preview of contact directory

  • Thread starter Thread starter Guest
  • Start date Start date
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Guest

The print preview while in contacts is a directory format that can be
printed. Is there a way to save it with all the formatting as a Word
document or possibly email it and retain the formatting
 
You can use your contacts folder as the data source for a Word mail merge to
produce just about any format you can imagine. For best results, start the
merge in Outlook with the Tools | Mail Merge command.
 
Thanks for the suggestion. I was hoping for a quick report right out of
Outlook that any user could email (in the directory format) without having to
recreate it with a merge and TOC setup. I think the merge might be too much
for some of the novice users. Is there a way to capture the Outllook
directory without invovling Word?
 
Select All, , Copy and Paste from a table view would be the another way.
Pasting to Excel works pretty well in many situations.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Thanks again, but unfortunately it still leaves me creating a directory type
report format. Being able to save the Outlook report as is or even as a
snapshot would solve the issue for me. Any hope of using the Outlook report
without printing it?
 
I'm confused. First, you said:
I was hoping for a quick report right out of
Outlook that any user could email (in the directory format)
Click to expand...

Now you say:
Thanks again, but unfortunately it still leaves me creating a directory
type
report format.
Click to expand...

Maybe you should start over at the beginning and explain what you really
want.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
I would like to take the report in Outlook that shows up when you do a print
preview in contacts and email it or save it as file. (It looks like a
telephone directory with letters along the right side and letter headers.)
If I export, copy and paste, or mail merge the data, I have to design a
report in either excel or word that would look similar to the one that
Outlook produces. The Outlook report is perfect. How can I email that
report?
 
You didn't mention your Outlook version. If you have Office 2003, you can
print it to the Microsoft Office Document Image Writer printer driver to
create an .msi or .tif file that you can send. PDF utilities would be able
to do the same thing.
 
The PDF doesn't work for me. So many of the people I am dealing with are
older with little experience. I want the report out of Outlook 2002 (same as
the other gal) but I want to send it to everyone in email. If I print it
then I scan it but when it gets to Word it is all scrambled. If Outlook 2003
is different can I download that version and not loose my emails etc (note I
have not updated with Pack II) because of problems.
 
1. Update Outlook so you have all the latest fixes and updates. Outlook
2003 is not downloadable from Microsoft - you need to buy it.

2. Does it really have to be that exact layout? If not, use mail merge to
create a word document.

3. FWIW, most computers come with a PDF reader installed and I suspect you
are underestimating the ability of your recipients. But if they really can't
deal with opening a PDF sent as an attachment they need a remedial computer
class as opening and reading PDFs are one of the fundamentals of using a
computer, along with turning it on and using the mouse and keyboard or
launching programs. PDFs are preferable to MSI or TIF IMHO. (MSI should be
the format of last resort.)
 
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