PrezGuard Pro

  • Thread starter Thread starter Brinda Berry
  • Start date Start date
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Brinda Berry

I have created a PowerPoint presentation that is huge (640 mb). Linked
audio files make it this size. I have also purchased the software package
Prez Guard Pro to package it. I need for this presentation to be password
protected and non-editable. It runs fine from PowerPoint. When I package
it with Prez Guard, it only packs a few audio files with it. I packaged it
several times to make sure. I tried breaking it into smaller presentations
that were linked to decrease the file size (just in case this was the
problem). It still will not package all the files. Still, no luck. I have
written the makers of Prez Guard, but have not gotten an answer from them.
I would appreciate any thoughts on this problem.
 
Hello Brinda,
I use Prez Guard Pro frequently, but have not run into the situation you
have. The only thing I can really think of is if the linked files are "hard"
or "relative" links (ie. if you right click on the elements and go to EDIT
MOVIE OBJECT, does it say FILE: C:/my computer/etc/etc" or "FILE: name of
file"). Are the linked files in the same folder as the PPT file? To create
relative links you can use Aladat's PowerLink or Steve Rindsberg's Fix Links
Pro.

I can say that if you have written Aladat and posted your question here, you
will get the help and answers needed.

--
Best Regards,
Troy Chollar
==============================
TLC Creative Services
www.tlccreative.com
(e-mail address removed)
==============================
 
FYI - all sound files that are 100kb or less get imbedded in your
presentation (unless you changed the setting under "Tools", "Options").
This might be why they aren't being included as separate files because they
are part of the PowerPoint file itself. This will probably also answer why
your presentation file is so large! How many slides is it? How many sound
files? How many images? How did you insert the images? We might be able to
help you get the file size down some if you answer these questions.

Bill Foley
www.pttinc.com
 
Just to add to Bill's note. All .avi audio files (under 100k by default, but
this can be raised to 50,000k (5 megs)) are embedded. .mpg or other formats
will not embed.

--
Best Regards,
Troy Chollar
==============================
TLC Creative Services
www.tlccreative.com
(e-mail address removed)
==============================
 
Thanks for the help! I did check the relative link box when linking all the
audio files and I made sure that they are located in the same folder as the
presentation. Will that not suffice for relative links? I have not tried
the software you recommend, but I am willing to investigate it if it's the
answer.
Brinda
 
Were the files all in the same folder as the presentation, at the time that
they were inserted into the presentation? That is the critical part.
Gathering them together after the fact will break the links.
 
In addition to the critical element Sonia mentioned, you can check to see if
a link is relative or not by right clicking on the linked item (in PPT) and
selecting EDIT MOVIE/AUDIO OBJECT. The last item in the dialog box that pops
up is FILE: if it details a location on your computer, such as
C:/mydocument/etc... it is not a relative link. If it details just the name
of the linked file, ie. mymovie.mpg, then it is a relative link.

Again, I am not certain this the reason for the problem you are
experiencing, but it would be my #1 guess.

--
Best Regards,
Troy Chollar
==============================
TLC Creative Services
www.tlccreative.com
(e-mail address removed)
==============================
 
You were correct! Even though I had checked relative links when inserting
the audio files, they do point back to a location. So, how do I force them
to be "relative"?
 
My personal favorite is FixLinks Pro. It is easy to use PPT add-in that does
a great job + it gives you a report of all the files, which I use to double
check all needed files are on master CD. The feature is now built into 2003,
but I continue to use Fix Links Pro so its simplicity. Here is there to find
it on the web: http://www.rdpslides.com/pptools/FAQ00035.htm

--
Best Regards,
Troy Chollar
==============================
TLC Creative Services
www.tlccreative.com
==============================
 
Is the location they point to the same as the location of the presentation?
If so, they are relative. You shouldn't be confused by what PowerPoint
displays for the links. It will often show a full path, but if the path is
the same as the location of the presentation, it is relative.
 
I think I have been unclear on several points and would like to try again.
The presentation is not huge, but the folder containing it and the .wav
files that I linked represents the 640mb. Today, after reading all the
advice, I decided to try to delete some audio files that I noticed referred
back to the CD drive as the path. I reinserted them and then repackaged
inPrez Guard Pro to see if it made a difference. (In one posting, I had
referred to believing that I had "checked a relative link" box. I now
realize that was for my action button links.) The Prez Guard Pro packaged
it beautifully. Then I burned a CD and selected the option "To run from
CD". When I tried to view the CD, none of the audio files played. I
suspected as much because the folder size of the Prex Guard Pro package was
so small. What now?
 
I'm not a PrezGuard Pro user, but I suspect that the user dialog probably
asks you for additional files that are needed beside the presentation? At
that point you need to point to all/any linked files. Otherwise they won't
be packed with the presentation.

By the way, there is no harm in allowing those WAV files to be embedded, if
that would be easier. Just go to Tools > Options > General and type in
50000 in the size box.
 
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