Preventing replies to meeting request

  • Thread starter Thread starter Paul Gwillim via OfficeKB.com
  • Start date Start date
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Paul Gwillim via OfficeKB.com

We would like to be able to send out a meeting request with no option to accept or refuse.

This is so we can notify colleagues of an event and they can put it in their diary. We do not want them to respond (their could be several hundred of them!)

Is there a way to do this? Thanks!
 
I think this is what you'll need to do - please validate that this is what
you're looking for:

You can send a meeting request and not track the attendees' responses. Not
tracking the responses can be useful when you send a meeting request to a
large number of attendees and tracking attendance is not necessary.

On the File menu, point to New, and then click Meeting Request.
On the Actions menu, click Request Responses.
This turns off the Request Responses option. To turn back on requesting
responses, on the Actions menu, click Request Responses.

Create your meeting request, selecting any other options you want.
Click Send.

Note If you turn off the Request Responses option, you will not be able to
track whether attendees have accepted, tentatively accepted, or declined. The
Tracking tab for the meeting will display None for the response for all of
the attendees.
 
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