Prevent Outlook Calendar from deleting old information

  • Thread starter Thread starter Pat
  • Start date Start date
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Pat

I was unaware that when performing the archive function it does not archive
your calendar entries as well - apparently after 6-months you are left with
totally blank boxes. went into the Calendar archive folder - nothing there.
How do I prevent these valuable business records from automatically deleting?
How would I retrieve this information?
 
Archive only archives if you tell it to. Do you sync with a smartphone?
Syncing with a smartphone when the phone is set to keep old appointments for
less than 'forever' will delete them from outlook calendar.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

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mailto:[email protected]

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Diane Poremsky said:
Archive only archives if you tell it to. Do you sync with a smartphone?
Syncing with a smartphone when the phone is set to keep old appointments for
less than 'forever' will delete them from outlook calendar.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Exchange server do you use?
http://forums.slipstick.com/showthread.php?t=33803

Pat said:
I was unaware that when performing the archive function it does not
archive
your calendar entries as well - apparently after 6-months you are left
with
totally blank boxes. went into the Calendar archive folder - nothing
there.
How do I prevent these valuable business records from automatically
deleting?
How would I retrieve this information?
Click to expand...
Click to expand...
 
Along similar lines....is there anyway to have Outook keep only 60 days of
past appointments? I sync with my BlackBerry and have it set to only sync 60
days before and 365 after "today." However, in Outlook there are 600-some
past appointments. I don't want my sync to have to parse ALL of those past
appointments in Outlook...only the past 60 days.

Diane Poremsky said:
Archive only archives if you tell it to. Do you sync with a smartphone?
Syncing with a smartphone when the phone is set to keep old appointments for
less than 'forever' will delete them from outlook calendar.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Exchange server do you use?
http://forums.slipstick.com/showthread.php?t=33803

Pat said:
I was unaware that when performing the archive function it does not
archive
your calendar entries as well - apparently after 6-months you are left
with
totally blank boxes. went into the Calendar archive folder - nothing
there.
How do I prevent these valuable business records from automatically
deleting?
How would I retrieve this information?
Click to expand...
Click to expand...
 
See AutoArchive in Outlook Help

john_s said:
Along similar lines....is there anyway to have Outook keep only 60 days of
past appointments? I sync with my BlackBerry and have it set to only sync 60
days before and 365 after "today." However, in Outlook there are 600-some
past appointments. I don't want my sync to have to parse ALL of those past
appointments in Outlook...only the past 60 days.

:

Archive only archives if you tell it to. Do you sync with a smartphone?
Syncing with a smartphone when the phone is set to keep old appointments for
less than 'forever' will delete them from outlook calendar.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Exchange server do you use?
http://forums.slipstick.com/showthread.php?t=33803

I was unaware that when performing the archive function it does not
archive
your calendar entries as well - apparently after 6-months you are left
with
totally blank boxes. went into the Calendar archive folder - nothing
there.
How do I prevent these valuable business records from automatically
deleting?
How would I retrieve this information?
Click to expand...
Click to expand...
Click to expand...
 
You'd need to use Autoarchive to remove them before the sync (especially if
you want to keep the appointments). If you don't care, the BB sync should
either ignore them (first time sync) or delete them (as it deletes the
appointments off the BB).

See http://www.slipstick.com/Tutorials/auto/archive.htm if you need help
with archiving.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Exchange server do you use?
http://forums.slipstick.com/showthread.php?t=33803

john_s said:
Along similar lines....is there anyway to have Outook keep only 60 days of
past appointments? I sync with my BlackBerry and have it set to only sync
60
days before and 365 after "today." However, in Outlook there are 600-some
past appointments. I don't want my sync to have to parse ALL of those
past
appointments in Outlook...only the past 60 days.

Diane Poremsky said:
Archive only archives if you tell it to. Do you sync with a smartphone?
Syncing with a smartphone when the phone is set to keep old appointments
for
less than 'forever' will delete them from outlook calendar.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Exchange server do you use?
http://forums.slipstick.com/showthread.php?t=33803

Pat said:
I was unaware that when performing the archive function it does not
archive
your calendar entries as well - apparently after 6-months you are left
with
totally blank boxes. went into the Calendar archive folder - nothing
there.
How do I prevent these valuable business records from automatically
deleting?
How would I retrieve this information?
Click to expand...
Click to expand...
Click to expand...
 
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