PPT2000 - B&W defaults

  • Thread starter Thread starter andy
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A

andy

Can you set the B&W view in a template? Specifically for
pie charts.
My guess is the author has to do that as they go along,
especially if they import pie charts and graphs from
another presentation.

Any suggestions would be appreciated.

thanks
 
Remember, B&W is only a temporary "view" that helps you envision what it will
look like when printed in B&W or grayscale. PowerPoint is a color application.
If you want your slides and charts to truly be black and white, you would
control that through the Color Scheme and the custom colors you apply, setting
the colors to black, white, and shades of gray if you want.
 
Wait a minute...!!!?>??? I thought that once you go to
B&W view and then to settings per a specific slide or
object on a slide that it remains that way when you save
the file.

I assumed this was the case ... oH!! Nooo!..have I been
wrong along.


andy
 
Is that the way it works for you? Can you try it? Here are some things to try:

1. Open a colorful presentation, go to View > Black and White. Save the
presentation, close PowerPoint 2000, open PowerPoint and open the presentation.
It's in color, right?

2. Open a colorful presentation, go to View > Black and White. Press F5. It's
in color, right?

Maybe I don't understand the question.
 
Understood your answer and realize that PPT always opens
in a color view.

Ohh...did I mention that this is for "printing" in B&W.
It's been my experience the once you've gone into
BW>settings that the selection of the view you slected
stays with the presentation and prints the way you
selected. As an example if you want a pie chart to
print "Black with white fill" it remains that way fro
printing on a black and white printer.

Sorry my telepathy option was turned off. Let me know if
I activated it.

thanks
andy
 
As I said, "Remember, B&W is only a temporary "view" that helps you envision
what it will look like when printed in B&W or grayscale." However, if you don't
select Black and White or Grayscale in the printer options, it will print in
color despite the fact that you are currently viewing it in B&W or Grayscale.
So have we gone full circle yet?
 
I refuse to admit we've made a full circle YET!

Looking into this a bit further. I want to see if ppt
saves the BW settings. I-O-W - if I email this file to
someone else will they see the setting I set up?

I have no "hang-up" about admitting I am wrong, it's that
I dont see this as a temporary view in BW.

more to come.....
 
Sonia,
This is not a scientific test:

I set up two items in the black and white view.
- One in the master template: our logo; set
at "grayscale" setting in the BW view
- Second in normal view: a jepg picture with the
setting "hide" in BW view

I saved the file and sent it on to two different PCs.
Upon opening the file the settings were retained.

I will now go out of our network and test it elsewhere.

thanks for humoring me through this...

I'd love to get anyopne else's taqke on this

andy
 
I must not be understanding what you are doing. Can you please send it to me at
sonia @ soniacoleman . com (remove the spaces)
 
As I suspected, I didn't understand what you were saying. Yes, in your example,
the individual B&W settings that you have applied to objects when in Normal view
do get saved. I think that what implanted the confusion was your original
question which was "Can you set the B&W view in a template?". I thought you
were asking whether setting the template to a B&W view would travel with the
presentation when it was saved. Also, you can't set the B&W view for objects
like pie charts in the template.

Probably in the back of my mind was the issue with B&W view with PowerPoint 2002
and 2003 that was recently discussed. While in PowerPoint 2000 it will travel
when you use Send to Word, it doesn't do that in PowerPoint 2002 and 2003.

So, yes, you can set the B&W setting for any or all objects that appear in
Normal view and they do travel with the presentation. I've used that a lot
myself when creating presentations that will be printed by people who don't know
how to make the settings. On the template you can only make the settings for
objects that are placed on the Master, which excludes charts.
 
sonia,
thanks for taking the time and initiative to understand
what I was asking. I commend you on being open minded and
your sincere willingness to help. You're a great resource.

This whole thing stems from a conversation about creating
a template for our company. The manager wants all charts
to be in black outlines and my answer to him was that it
all depends on how and where the chart was created, if it
was imported from another presentation or cliped from a
spread sheet and treated like a "picture". I told him
there are too many variables and that you can only
control what you create. So I told him I'd look into it.

I also told him the print in pure black and white was not
the sole answer for the very same reasons.

I had better stop now because this could turn into a rave
and rant about "designers" that do not understand
presentation design and projection issues, web
issues...oops sorry I started ranting.

thanks for your time Sonia

andy
 
Thanks for your reply back. I do understand how frustrating it can be to try to
deliver what the client wants and how unwilling they can be to accept the
constraints you are dealing with. You might consider creating a tutorial for
staff on how to use the template and how to then prepare their presentation for
optimal printing in B&W. It could be done in PowerPoint with built in examples
and instructions for making changes to the settings of charts and viewing the
results.
 
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