PPT Naming Convention

  • Thread starter Thread starter Margaret
  • Start date Start date
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Margaret

We are a manufacturer of fluid engineered products e.g. pumps. Our
salespeople need to quickly create presentations based on themes s....
e.g. space saving, energy saving etc. This would mean pulling out from,
say, 10 presentations, 3 slides on that theme/attribute. We have
hundreds of PPTs in the company, but lack an efficient way or
organizing, reusing and repurposing those slides. If we had a good
naming convention, then we could use third party software to search for
slides on a particular theme.

I am looking for advice in this area - a good naming convention for
Powerpoint slides. I think each slide should at least have the
following information, but this is my layperson's guess only. Any
advice from those who have successfully tackled this problem?

Year-Month-Day (creation date of PPT presentation)
Product Line (heat exchanger, VIL pump, CBV etc.)
Attribute 1: Feature (any e.g. convertible design)
Attribute 2: Benefit (any e.g. flexible installation)
Attribute 3: Theme e.g. space saving, energy saving etc.

Example slide identifier:
2006-11-16-CBV-small_footprint-convertible_design-space_saving
 
Margaret said:
We are a manufacturer of fluid engineered products e.g. pumps. Our
salespeople need to quickly create presentations based on themes s....
e.g. space saving, energy saving etc. This would mean pulling out from,
say, 10 presentations, 3 slides on that theme/attribute. We have
hundreds of PPTs in the company, but lack an efficient way or
organizing, reusing and repurposing those slides. If we had a good
naming convention, then we could use third party software to search for
slides on a particular theme.
Click to expand...

There's another approach that might be far simpler to work with. There are
slide management databases, some of them quite inexpensive, that will let you
search for slides by keywords or may even be able to create a searchable index
of the text in the slides.

SlideWhere
http://www.slidewhere.com/

Accent Presentation Librarian and other software
http://www.accent-technologies.com/

If a presentation naming solution is still the best bet, I'd ask the users what
sort of searches they most often do and use that as guidance.
 
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