post code moves when inserting address into envelope or label

  • Thread starter Thread starter Guest
  • Start date Start date
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Guest

When I use create envelope or label in word 2003 and insert an address by
clicking the insert address button and then selecting one from my outlook
2003 address book, the post code moves from the last line of the address and
attaches itself to the end of the penultimate line. It only does this in the
above circumstance. When I insert an address into a word document it leaves
the post code in the correct position.
What do I need to alter to get labels and envelopes to work properly?
I hope someone can help me - thanks.
 
I now realise what the program is doing; it is taking the ZIP/Postal code and
adding it to the 'City' line when transferring the address to the envelope
address dialogue box. In the UK the address format should be
Add1/Add2/City/State/ZIP. How do I change the format to achieve this layout?
Also, I would like to include the Job title field automatically when
inserting the address.
Please help - thanks.
 
Given the provisos in the KB link I posted earlier, save the following as an
autotext entry called AddressLayout

{<PR_GIVEN_NAME> <PR_SURNAME>
}{<PR_TITLE>

}{<PR_COMPANY_NAME>
}{<PR_POSTAL_ADDRESS>}



See also http://www.gmayor.com/Macrobutton.htm which lists the fields that
can be used in this manner.

Make sure your Windows Regional settings are set to UK

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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Damned newsreaders - that blank line shouldn't be there :(

{<PR_GIVEN_NAME> <PR_SURNAME>
}{<PR_TITLE>
}{<PR_COMPANY_NAME>
}{<PR_POSTAL_ADDRESS>}


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<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
 
Thanks - helped a lot - this works when I use 'insert address' button while
creating a document in Word 2003 but when I just want to address an envelope
or label and click envelope/label button and then use the 'insert address'
button from within that dialogue box - it still has the wrong layout. Is
there a different 'AddressLayout' that needs to be amended? Also if I add
{<PR_TITLE>} and the chosen contact has no title - how do I surpress the
blank line? Thanks again to all responders.
 
This was addressed in my earlier post(s). The brackets around <PR_TITLE> are
incorrectly placed in your example.
There is no second AddressLayout - there is sometimes a problem with
inserting addresses.
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Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
 
Sorry for not reading the earlier post properly. All now working in Document
properly - thanks. I hope MS resolve the other problem at some time (insert
address not working properly in the env/label dialogue box).
May I also congratulate you all for running an incredibly good service. I
cannot believe how quickly responses arrive - do you all stay up 24/7?
Thanks again - Daniel
 
Daniel said:
I cannot believe how quickly responses arrive - do you all
stay up 24/7? Thanks again - Daniel
Click to expand...

Correspondents are based all over the world in different time zones.

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Graham Mayor - Word MVP

My web site www.gmayor.com

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