Outlook Personal Folder Backup--How to Use

  • Thread starter Thread starter Chad Harris
  • Start date Start date
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Chad Harris

I'm using MOS 2003 with Outlook 03 on a Machine with Win XP Pro, and it
seems to be working fine, but I have 3 questions:


Often but not always, when I close Outlook, I am prompted with this
dialogue box: It's title bar says "Outlook Personal Folders Backup"..."Save
Backup Copies of these personal folder files"--Personal folders (it doesn't
list any) then below: "Last Backup 2/23/04" and only because I probably
said OK then, not understanding since I don't know of any personal folders
I've generated yet. (I haven't yet configured it for mail and with BCM but
will soon--I've just been using the calendar features). When I click
options in the box, I get another dialogue box that says "Backup these
personal folders" and there is a checkbox with a check in it that says
"remind me to backup every 7 days." Then below "Backup the file selected
to this location": C:\Documents and Settings\User Name\Local
Settings\Application Data\Microsoft\Outlook\Outlook backup.pst

1)How can I stop being prompted?
2) But should I back the folders up and how often? What is "best practices"
or the best way to handle this?
Do the "folders" refer to mail, attachments I might include, and drafts?
3) I've just been hitting cancel not seeing the need to back anything up
yet. Is this OK?

TIA,

Chad Harris
 
Using the Microsoft Outlook Personal Folders Backup tool:
http://office.microsoft.com/assistance/preview.aspx?AssetID=HA010875321033

I have mine set to remind me to backup every 2 days, but set it at your own
comfort level. Basically, ask yourself: Could I lose all my emails from 2,
3, or 4 days back and not miss them? I back mine up to My Documents, then it
will get backed-up with my regular Windows backup routine. Every once in
awhile, I copy it to a CDRW as well.
 
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