Outlook email templates

  • Thread starter Thread starter JohnB
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JohnB

I was asked about this today by a manager; he would like to have an Outlook
template, that employees would use whenever sending emails to prospects.
The idea is that it would be this "pretty", professional looking, email that
would be consistently used by different employees whenever sending emails to
potential customers. I imagine it would need to be html based.
I've received emails like that in the past, so I know what he's talking
about but, my question is; how would I go about doing this? Is there such a
thing as creating a "template" in Outlook? I'm sure we could purchase
something.... there's software to do just about everything.

Can anyone recommend something?
Another concern of his - they must of tried this in the past - he's
concerned that it might get blocked by Spam filters, since it would contain
graphics. Is there any way around that issue?

The email would have a similar look and feel to the company's website.

Thanks
 
Those look to be text based. The manager here is looking for something that
would probably have to be html based. He'd like the emails to have a
similar look, graphically, to their website.
I'm still looking, but if anyone has any suggestions I would much appreciate
them.


Diane Poremsky said:
You can create a template or publish a custom form. See
http://www.emailtemplates.com/ for a nice set - these work well if you
want customize them from contacts etc.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

JohnB said:
I was asked about this today by a manager; he would like to have an
Outlook template, that employees would use whenever sending emails to
prospects. The idea is that it would be this "pretty", professional
looking, email that would be consistently used by different employees
whenever sending emails to potential customers. I imagine it would need
to be html based.
I've received emails like that in the past, so I know what he's talking
about but, my question is; how would I go about doing this? Is there
such a thing as creating a "template" in Outlook? I'm sure we could
purchase something.... there's software to do just about everything.

Can anyone recommend something?
Another concern of his - they must of tried this in the past - he's
concerned that it might get blocked by Spam filters, since it would
contain graphics. Is there any way around that issue?

The email would have a similar look and feel to the company's website.

Thanks
Click to expand...
Click to expand...
 
A published custom form could cause problems with attachments for non-Outlook
recipients. I second Diane's vote for Email Templates.

If you want to experiment with the quick-and-dirty version of this yourself,
create an email message as you normally would, then save it as an .oft file
to the desktop. To use it, just double-click it.

If you want to do bulk mailings to prospects, start with a Word document
instead of an Outlook message and use Word's mail merge feature to send a
customized note to each person.

If you need help with any of those features, please provide your Outlook
version.

Images shouldn't be a problem as long as you have text in the message as
well as images and you're sending to individual recipients.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

Diane Poremsky said:
You can create a template or publish a custom form. See
http://www.emailtemplates.com/ for a nice set - these work well if you want
customize them from contacts etc.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

JohnB said:
I was asked about this today by a manager; he would like to have an
Outlook template, that employees would use whenever sending emails to
prospects. The idea is that it would be this "pretty", professional
looking, email that would be consistently used by different employees
whenever sending emails to potential customers. I imagine it would need
to be html based.
I've received emails like that in the past, so I know what he's talking
about but, my question is; how would I go about doing this? Is there such
a thing as creating a "template" in Outlook? I'm sure we could purchase
something.... there's software to do just about everything.

Can anyone recommend something?
Another concern of his - they must of tried this in the past - he's
concerned that it might get blocked by Spam filters, since it would
contain graphics. Is there any way around that issue?

The email would have a similar look and feel to the company's website.

Thanks
Click to expand...
Click to expand...
 
Those look to be text based. The manager here is looking for something that
would probably have to be html based.
Click to expand...

How does he know the recipients can or wish to accept HTML?
 
I'm beginning to think this is a job for a website designer, which I am not.
I'm a network admin. I spent an hour and a half creating something in Word
this morning. It worked. It has graphics and text. But it was very rough
looking. And to give it that "polished" look, I think this will require
someone with graphics skills.



I'm using Outlook 2007. But... we have users here that also have versions
2000 and 2003.



So, I think at this point, my job is to set the right expectations. Like
Brian mentioned... how do we know the recipients accept HTML emails. It
would be a shame to put time and money into something people never see.



Having said that, I think this is still a possibility, a somewhat limited
possibility... since some recipients may not receive the emails. I also
think this requires some type of HTML editor. I downloaded the 60-day
version of Email Templates. It does not have a HTML editor. You're on your
own, it it needs to look like a webpage.

I have received emails (Spam) before that looked just like what this manager
has in mind.... they literally look like a HTML webpage. But I don't know
how they did that. Someone somewhere does.







Sue Mosher said:
A published custom form could cause problems with attachments for
non-Outlook
recipients. I second Diane's vote for Email Templates.

If you want to experiment with the quick-and-dirty version of this
yourself,
create an email message as you normally would, then save it as an .oft
file
to the desktop. To use it, just double-click it.

If you want to do bulk mailings to prospects, start with a Word document
instead of an Outlook message and use Word's mail merge feature to send a
customized note to each person.

If you need help with any of those features, please provide your Outlook
version.

Images shouldn't be a problem as long as you have text in the message as
well as images and you're sending to individual recipients.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

Diane Poremsky said:
You can create a template or publish a custom form. See
http://www.emailtemplates.com/ for a nice set - these work well if you
want
customize them from contacts etc.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

JohnB said:
I was asked about this today by a manager; he would like to have an
Outlook template, that employees would use whenever sending emails to
prospects. The idea is that it would be this "pretty", professional
looking, email that would be consistently used by different employees
whenever sending emails to potential customers. I imagine it would
need
to be html based.
I've received emails like that in the past, so I know what he's talking
about but, my question is; how would I go about doing this? Is there
such
a thing as creating a "template" in Outlook? I'm sure we could
purchase
something.... there's software to do just about everything.

Can anyone recommend something?
Another concern of his - they must of tried this in the past - he's
concerned that it might get blocked by Spam filters, since it would
contain graphics. Is there any way around that issue?

The email would have a similar look and feel to the company's website.

Thanks
Click to expand...
Click to expand...
Click to expand...
 
The fancy HTML pages that many ads use are created in a bulk mail app, not
outlook but you can make decent looking pages in outlook using just
outlook's editor - they just won't be super fancy.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

JohnB said:
I'm beginning to think this is a job for a website designer, which I am
not. I'm a network admin. I spent an hour and a half creating something
in Word this morning. It worked. It has graphics and text. But it was
very rough looking. And to give it that "polished" look, I think this
will require someone with graphics skills.



I'm using Outlook 2007. But... we have users here that also have versions
2000 and 2003.



So, I think at this point, my job is to set the right expectations. Like
Brian mentioned... how do we know the recipients accept HTML emails. It
would be a shame to put time and money into something people never see.



Having said that, I think this is still a possibility, a somewhat limited
possibility... since some recipients may not receive the emails. I also
think this requires some type of HTML editor. I downloaded the 60-day
version of Email Templates. It does not have a HTML editor. You're on
your own, it it needs to look like a webpage.

I have received emails (Spam) before that looked just like what this
manager has in mind.... they literally look like a HTML webpage. But I
don't know how they did that. Someone somewhere does.







Sue Mosher said:
A published custom form could cause problems with attachments for
non-Outlook
recipients. I second Diane's vote for Email Templates.

If you want to experiment with the quick-and-dirty version of this
yourself,
create an email message as you normally would, then save it as an .oft
file
to the desktop. To use it, just double-click it.

If you want to do bulk mailings to prospects, start with a Word document
instead of an Outlook message and use Word's mail merge feature to send a
customized note to each person.

If you need help with any of those features, please provide your Outlook
version.

Images shouldn't be a problem as long as you have text in the message as
well as images and you're sending to individual recipients.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

Diane Poremsky said:
You can create a template or publish a custom form. See
http://www.emailtemplates.com/ for a nice set - these work well if you
want
customize them from contacts etc.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

I was asked about this today by a manager; he would like to have an
Outlook template, that employees would use whenever sending emails to
prospects. The idea is that it would be this "pretty", professional
looking, email that would be consistently used by different employees
whenever sending emails to potential customers. I imagine it would
need
to be html based.
I've received emails like that in the past, so I know what he's
talking
about but, my question is; how would I go about doing this? Is there
such
a thing as creating a "template" in Outlook? I'm sure we could
purchase
something.... there's software to do just about everything.

Can anyone recommend something?
Another concern of his - they must of tried this in the past - he's
concerned that it might get blocked by Spam filters, since it would
contain graphics. Is there any way around that issue?

The email would have a similar look and feel to the company's website.

Thanks
Click to expand...
Click to expand...
Click to expand...
 
Ok. Thanks for you help with this.


Diane Poremsky said:
The fancy HTML pages that many ads use are created in a bulk mail app, not
outlook but you can make decent looking pages in outlook using just
outlook's editor - they just won't be super fancy.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

JohnB said:
I'm beginning to think this is a job for a website designer, which I am
not. I'm a network admin. I spent an hour and a half creating something
in Word this morning. It worked. It has graphics and text. But it was
very rough looking. And to give it that "polished" look, I think this
will require someone with graphics skills.



I'm using Outlook 2007. But... we have users here that also have
versions 2000 and 2003.



So, I think at this point, my job is to set the right expectations. Like
Brian mentioned... how do we know the recipients accept HTML emails. It
would be a shame to put time and money into something people never see.



Having said that, I think this is still a possibility, a somewhat limited
possibility... since some recipients may not receive the emails. I also
think this requires some type of HTML editor. I downloaded the 60-day
version of Email Templates. It does not have a HTML editor. You're on
your own, it it needs to look like a webpage.

I have received emails (Spam) before that looked just like what this
manager has in mind.... they literally look like a HTML webpage. But I
don't know how they did that. Someone somewhere does.







Sue Mosher said:
A published custom form could cause problems with attachments for
non-Outlook
recipients. I second Diane's vote for Email Templates.

If you want to experiment with the quick-and-dirty version of this
yourself,
create an email message as you normally would, then save it as an .oft
file
to the desktop. To use it, just double-click it.

If you want to do bulk mailings to prospects, start with a Word document
instead of an Outlook message and use Word's mail merge feature to send
a
customized note to each person.

If you need help with any of those features, please provide your Outlook
version.

Images shouldn't be a problem as long as you have text in the message as
well as images and you're sending to individual recipients.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

:

You can create a template or publish a custom form. See
http://www.emailtemplates.com/ for a nice set - these work well if you
want
customize them from contacts etc.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

I was asked about this today by a manager; he would like to have an
Outlook template, that employees would use whenever sending emails to
prospects. The idea is that it would be this "pretty", professional
looking, email that would be consistently used by different employees
whenever sending emails to potential customers. I imagine it would
need
to be html based.
I've received emails like that in the past, so I know what he's
talking
about but, my question is; how would I go about doing this? Is there
such
a thing as creating a "template" in Outlook? I'm sure we could
purchase
something.... there's software to do just about everything.

Can anyone recommend something?
Another concern of his - they must of tried this in the past - he's
concerned that it might get blocked by Spam filters, since it would
contain graphics. Is there any way around that issue?

The email would have a similar look and feel to the company's
website.

Thanks
Click to expand...
Click to expand...
Click to expand...
 
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