Outlook distribution lists

  • Thread starter Thread starter Mikeoscar
  • Start date Start date
M

Mikeoscar

I have imported contacts from a Microsoft Access database to my outlook
contacts.
They all appear in my outlook contacts list - fine. However when I try to
create distribution lists all I can see are the old records in the 'select
members' box.

I have tried deleting all of my contacts and starting again, however I can
still only see records from my original contacts list (the ones keyed in
manually as opposed to imported) in fact I have now deleted all of the
manually keyed records and imported a clean list from access - once again
they all appear in outlook contacts
yet the deleted contacts are the only ones I see when I attempt to create a
new distribution list (NB they are not in the address book) Someone please
tell me I'm not doing something strupid - is there a bug in Outlook imported
contacts?

I am using Ms Outlook 2003 - SP3
and Ms Access professional 2003

I would be very grateful for an answer to this problem

Mike Lowthian
 
Importing Contacts often fails to resolve the email address. Verify that
your electronic addresses are resolved and that you are displaying the
folder into which you imported these Contacts when you open the Outlook
Address Book Service.
 
Thanks for prompt repsonse Russ - I am certain that the folder with the
imported contacts is displayed - its open when I start the 'new distribution
list' option.
All of the new records appear under the advanced options but still the old
ones are the only records to choose from the select memebrs option not sure
what you mean when you say 'resolve' email adresses - sorry - this is very
frustrating!

Mike

Russ Valentine said:
Importing Contacts often fails to resolve the email address. Verify that
your electronic addresses are resolved and that you are displaying the
folder into which you imported these Contacts when you open the Outlook
Address Book Service.

--
Russ Valentine
[MVP-Outlook]
Mikeoscar said:
I have imported contacts from a Microsoft Access database to my outlook
contacts.
They all appear in my outlook contacts list - fine. However when I try to
create distribution lists all I can see are the old records in the 'select
members' box.

I have tried deleting all of my contacts and starting again, however I can
still only see records from my original contacts list (the ones keyed in
manually as opposed to imported) in fact I have now deleted all of the
manually keyed records and imported a clean list from access - once again
they all appear in outlook contacts
yet the deleted contacts are the only ones I see when I attempt to create
a
new distribution list (NB they are not in the address book) Someone please
tell me I'm not doing something strupid - is there a bug in Outlook
imported
contacts?

I am using Ms Outlook 2003 - SP3
and Ms Access professional 2003

I would be very grateful for an answer to this problem

Mike Lowthian
Click to expand...
Click to expand...
 
Open one of the Contacts you imported and examine the email address field.
Then save that Contact and see if it then appears in your "Select Members"
dialog.
--
Russ Valentine
[MVP-Outlook]
Mikeoscar said:
Thanks for prompt repsonse Russ - I am certain that the folder with the
imported contacts is displayed - its open when I start the 'new
distribution
list' option.
All of the new records appear under the advanced options but still the old
ones are the only records to choose from the select memebrs option not
sure
what you mean when you say 'resolve' email adresses - sorry - this is
very
frustrating!

Mike

Russ Valentine said:
Importing Contacts often fails to resolve the email address. Verify that
your electronic addresses are resolved and that you are displaying the
folder into which you imported these Contacts when you open the Outlook
Address Book Service.

--
Russ Valentine
[MVP-Outlook]
Mikeoscar said:
I have imported contacts from a Microsoft Access database to my outlook
contacts.
They all appear in my outlook contacts list - fine. However when I try
to
create distribution lists all I can see are the old records in the
'select
members' box.

I have tried deleting all of my contacts and starting again, however I
can
still only see records from my original contacts list (the ones keyed
in
manually as opposed to imported) in fact I have now deleted all of the
manually keyed records and imported a clean list from access - once
again
they all appear in outlook contacts
yet the deleted contacts are the only ones I see when I attempt to
create
a
new distribution list (NB they are not in the address book) Someone
please
tell me I'm not doing something strupid - is there a bug in Outlook
imported
contacts?

I am using Ms Outlook 2003 - SP3
and Ms Access professional 2003

I would be very grateful for an answer to this problem

Mike Lowthian
Click to expand...
Click to expand...
Click to expand...
 
Russ

I opened a contact without an email address and keyed in a dummy email then
saved - this then appeared in 'select members' dialog box. I'm guilty of a
stupid error - of course only contacts that don't contain a null email record
appear for a distribution list, and i have a significant number of records
without an email! I was simply very aware of the reduced records and
imagined the details were wrong without thinking the process through!

I feel so foolish!

Thank you for your expertise and sorry I took up your valuable time

yours gratefully

Mike Lowthian

Russ Valentine said:
Open one of the Contacts you imported and examine the email address field.
Then save that Contact and see if it then appears in your "Select Members"
dialog.
--
Russ Valentine
[MVP-Outlook]
Mikeoscar said:
Thanks for prompt repsonse Russ - I am certain that the folder with the
imported contacts is displayed - its open when I start the 'new
distribution
list' option.
All of the new records appear under the advanced options but still the old
ones are the only records to choose from the select memebrs option not
sure
what you mean when you say 'resolve' email adresses - sorry - this is
very
frustrating!

Mike

Russ Valentine said:
Importing Contacts often fails to resolve the email address. Verify that
your electronic addresses are resolved and that you are displaying the
folder into which you imported these Contacts when you open the Outlook
Address Book Service.

--
Russ Valentine
[MVP-Outlook]
I have imported contacts from a Microsoft Access database to my outlook
contacts.
They all appear in my outlook contacts list - fine. However when I try
to
create distribution lists all I can see are the old records in the
'select
members' box.

I have tried deleting all of my contacts and starting again, however I
can
still only see records from my original contacts list (the ones keyed
in
manually as opposed to imported) in fact I have now deleted all of the
manually keyed records and imported a clean list from access - once
again
they all appear in outlook contacts
yet the deleted contacts are the only ones I see when I attempt to
create
a
new distribution list (NB they are not in the address book) Someone
please
tell me I'm not doing something strupid - is there a bug in Outlook
imported
contacts?

I am using Ms Outlook 2003 - SP3
and Ms Access professional 2003

I would be very grateful for an answer to this problem

Mike Lowthian
Click to expand...
Click to expand...
Click to expand...
 
Right. The Outlook Address Book presents only the electronic addresses.
--
Russ Valentine
[MVP-Outlook]
Mikeoscar said:
Russ

I opened a contact without an email address and keyed in a dummy email
then
saved - this then appeared in 'select members' dialog box. I'm guilty of
a
stupid error - of course only contacts that don't contain a null email
record
appear for a distribution list, and i have a significant number of
records
without an email! I was simply very aware of the reduced records and
imagined the details were wrong without thinking the process through!

I feel so foolish!

Thank you for your expertise and sorry I took up your valuable time

yours gratefully

Mike Lowthian

Russ Valentine said:
Open one of the Contacts you imported and examine the email address
field.
Then save that Contact and see if it then appears in your "Select
Members"
dialog.
--
Russ Valentine
[MVP-Outlook]
Mikeoscar said:
Thanks for prompt repsonse Russ - I am certain that the folder with the
imported contacts is displayed - its open when I start the 'new
distribution
list' option.
All of the new records appear under the advanced options but still the
old
ones are the only records to choose from the select memebrs option not
sure
what you mean when you say 'resolve' email adresses - sorry - this is
very
frustrating!

Mike

:

Importing Contacts often fails to resolve the email address. Verify
that
your electronic addresses are resolved and that you are displaying the
folder into which you imported these Contacts when you open the
Outlook
Address Book Service.

--
Russ Valentine
[MVP-Outlook]
I have imported contacts from a Microsoft Access database to my
outlook
contacts.
They all appear in my outlook contacts list - fine. However when I
try
to
create distribution lists all I can see are the old records in the
'select
members' box.

I have tried deleting all of my contacts and starting again, however
I
can
still only see records from my original contacts list (the ones
keyed
in
manually as opposed to imported) in fact I have now deleted all of
the
manually keyed records and imported a clean list from access - once
again
they all appear in outlook contacts
yet the deleted contacts are the only ones I see when I attempt to
create
a
new distribution list (NB they are not in the address book) Someone
please
tell me I'm not doing something strupid - is there a bug in Outlook
imported
contacts?

I am using Ms Outlook 2003 - SP3
and Ms Access professional 2003

I would be very grateful for an answer to this problem

Mike Lowthian
Click to expand...
Click to expand...
Click to expand...
 
I have a similar problem using Contacts, but how do you "verify your
electronic addresses are resolved and that you are displaying the > folder
into which you imported these Contacts when you open the Outlook."
Address Book Service.
Click to expand...


Russ Valentine said:
Importing Contacts often fails to resolve the email address. Verify that
your electronic addresses are resolved and that you are displaying the
folder into which you imported these Contacts when you open the Outlook
Address Book Service.

--
Russ Valentine
[MVP-Outlook]
Mikeoscar said:
I have imported contacts from a Microsoft Access database to my outlook
contacts.
They all appear in my outlook contacts list - fine. However when I try to
create distribution lists all I can see are the old records in the 'select
members' box.

I have tried deleting all of my contacts and starting again, however I can
still only see records from my original contacts list (the ones keyed in
manually as opposed to imported) in fact I have now deleted all of the
manually keyed records and imported a clean list from access - once again
they all appear in outlook contacts
yet the deleted contacts are the only ones I see when I attempt to create
a
new distribution list (NB they are not in the address book) Someone please
tell me I'm not doing something strupid - is there a bug in Outlook
imported
contacts?

I am using Ms Outlook 2003 - SP3
and Ms Access professional 2003

I would be very grateful for an answer to this problem

Mike Lowthian
Click to expand...
Click to expand...
 
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