Outlook AutoArchive & recurring calendar items

  • Thread starter Thread starter Guest
  • Start date Start date
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Guest

Outlook AutoArchive should not archive recurring calendar items, unless all
occurrences of the item exist in the past (counting from the date when AA is
run). Otherwise valid future instances of scheduled events get removed from
the calendar.

Case in point:

I have a recurring meeting set up; i also AutoArchive all items older than
two weeks into my local PST. Once the original recurring meeting entry became
older than two weeks, autoarchiver moved it into the PST, effectively
removing all future instances of the meeting from my default calendar.

Yes, i know i can check the "do not autoarchive" checkbox in form
properties. It just doesn't make (common) sense to autoarchive such
appointments... Either that checkbox should be automatically checked for
recurring meetings, or it should say the opposite of what it says now
("Autoarchive this meeting").

cheers,
 
AutoArchive shouldn't be doing what you say it's doing...it should work on
the date of the last recurrence of the appoinment. Did you make changes to
the individual instances of this recurring appointment, which in effect
would break the recurrence pattern?

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


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I agree - it shouldn't, but it does... I did not make any changes to the
appointment instances, although one or two may have gotten cancelled in the
past (i wasn't the original creator of the appointment). The cancellations or
individual instance modifications should not affect whether or not future
appointments get archived, though.
 
Try creating a new recurring appointment and see if the same thing happens
to that one...if not, it may be that the changes made to individual
instances of the first recurring appointment caused the AutoArchive process
to archive that appointment before its time.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


In
 
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