Outlook 2007 - are there distribution-list-only and by-member viewsfor the Contacts folder?

  • Thread starter Thread starter Alan
  • Start date Start date
A

Alan

Hello,

In Outlook 2007 with an Exchange-server mailbox :

- is it possible to open the Contacts folder and configure the view to
only show distribution lists?
- can we also show the name of each distribution list, followed by its
members (like the by By Category view)?

Thanks,

- Alan.
 
No. DL's are a deprecated feature that never did work well. Most users
abandoned them long ago and use Categories instead.
 
Thanks. We've been using categories with little success. Users don't
like them. And Outlook 2007 now has unlimited DLs.
 
Alan said:
Thanks. We've been using categories with little success.
Eh?

Users don't like them.
Click to expand...

Wonder why? They are FAR easier to use and maintain than D/Ls...or is it
just a case of "that's how we've always done it..."
 
Try forwarding a message to a category list vs a DL.

Then try to simply change the name of a category and see how many
steps you need to do that vs a DL.

And worst of all, moving the MCL from one PC to another, at least pre-
Outlook 2007.
 
And worst of all, moving the MCL from one PC to another, at least pre-
Outlook 2007.
Click to expand...

It's no better in Outlook 2007/2010.

Contacts Groups/Distribution lists serve a need and I expect to see them
around as long as Outlook exists.
- is it possible to open the Contacts folder and configure the view to
only show distribution lists?
Click to expand...

Yes. Create a custom view with a filter that is based on Message class is
IPM.DistList
http://slipstick.me/jing/showdl.png
- can we also show the name of each distribution list, followed by its
members (like the by By Category view)?
Click to expand...
No, not that I know of.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

New Poll: What type of email account is your main account?
http://forums.slipstick.com/showthread.php?t=42402
 
But at least the categories are stored in the mailbox in 2007, not a
registry key.

Can anyone suggest the best way to add contacts who have the same
category to a new distribution list? Drag and drop of contacts into a
list doesn't seem to work in 2007 ...


And worst of all, moving the MCL from one PC to another, at least pre-
Outlook 2007.
Click to expand...

It's no better in Outlook 2007/2010.

Contacts Groups/Distribution lists serve a need and I expect to see them
around as long as Outlook exists.
- is it possible to open the Contacts folder and configure the view to
only show distribution lists?
Click to expand...

Yes. Create a custom view with a filter that is based on Message class is
IPM.DistListhttp://slipstick.me/jing/showdl.png
- can we also show the name of each distribution list, followed by its
members (like the by By Category view)?
Click to expand...

No, not that I know of.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

New Poll: What type of email account is your main account?http://forums.slipstick.com/showthread.php?t=42402


Try forwarding a message to a category list vs a DL.
Click to expand...
Then try to simply change the name of a category and see how many
steps you need to do that vs a DL.
Click to expand...
And worst of all, moving the MCL from one PC to another, at least pre-
Outlook 2007.
Click to expand...
Click to expand...
 
Can anyone suggest the best way to add contacts who have the same
category to a new distribution list? Drag and drop of contacts into a
list doesn't seem to work in 2007 ...
Click to expand...

Since you get most of the benefits of DLs by using categories, it may not be
necessary. However, if you create a By Category view that filters all but the
names and addresses, you should be able to use copy/paste to create a DL from
the view.
 
No unfortunately that doesn't work.

We have users who want to go back to "real" DLs from many, many
category-based DLs.
 
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