Outlook 2003 Signatures

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Guest

My office recently upgraded to Office 2003. In old versions of outlook I
could choose to add a signature to emails when needed. It looks like the
button to insert my signature isn't in the new version so I have turned on
the option to automatically insert my signature in all emails and just delete
it by hand when I don't want it. Is there a way to go back to the old method
of adding it when I want?

Others in my office seem to have a signature option in the "Insert" menu,
but mine doesn't and I can't find a way to add it to the menu through the
Add/Delete buttons fuction. My install was a clean install while most of my
office were upgrades so that may account for the difference.

Any advice? Thank you.
 
sewell said:
My office recently upgraded to Office 2003. In old versions of
outlook I could choose to add a signature to emails when needed. It
looks like the button to insert my signature isn't in the new version
Click to expand...

But it is in Outlook 2003. Are you using Word as your mail editor or the
Outlook Editor?
 
I'm using Outlook 2003. I've seen the option on other people's computers -
but mine isn't there (pull down the full Insert menu and there isn't a
signature option there). If I go to Autotext there is a line called
Signature but that just inserts my name not the Signatures that I created in
the options.
 
WordMail does not include an Insert | Signature command like the regular
Outlook editor. If you want to be able to insert a signature into a WordMail
message manually, you can create an AutoText entry for each signature. You
can then insert them with the Insert | AutoText command.

Or, create multiple signatures the normal way (Tools | Options | Mail
Format) and make one the default. If you want to use a different signature
for the current message, right-click the signature that Outlook inserted
automatically. From the pop-up menu, select either the name of the signature
you want to use or E-mail Signature to create a new one. I personally prefer
this technique. This is also the technique you need to use if you want
Outlook 2003 to automatically change your signature when you switch accounts
on an unsent message.
 
sewell said:
I'm using Outlook 2003.
Click to expand...

Again, are you using Word or the Outlook editor? There is no Signature on
the Insert menu in Word. In Word you must use AutoText. There is a
signature button on the Tool Bar in the Outlook editor as well as a
Signature item on the Insert menu.
I've seen the option on other people's
computers - but mine isn't there (pull down the full Insert menu and
there isn't a signature option there). If I go to Autotext there is
a line called Signature but that just inserts my name not the
Signatures that I created in the options.
Click to expand...

So, you are using Word. See if this helps:
http://www.howto-outlook.com/Howto/signatures.htm
 
I think I am having the same questions as Brian T. but sorry I do not seem to
get the message, so let me try another way - In Outlook 2003, is there a
"signature" button on any tool bar. For the life of me, I cannot seem to
find it. I have set up a few signatures (I did this by hitting tools,
options, mail format). IN 2000, I could hit the signature button, select
which signature was appropriate, and I was done.
What am I missing????
thanks,
Brian M.
 
bmiller said:
I think I am having the same questions as Brian T.
Click to expand...

Brian T. doesn't have any questions at this time. And he never asked any in
this thread, except of the original poster.
In Outlook 2003, is there a "signature" button on any tool bar. For the
life of me, I
cannot seem to find it.
Click to expand...

There is one if you see it there. Since you say you don't see it,
obviously, it's not there. What are you using for your mail editor? If you
use Word to compose your mail, there won't be a signature button on the tool
bar because that's not the way you add signatures using Word. If you use
the Outlook editor, you should see the Signatures button if you have defined
signatures.

Did you reference the web site I named?
 
WordMail does not include an Insert | Signature command like the regular
Outlook editor. If you want to be able to insert a signature into a WordMail
message manually, you can create an AutoText entry for each signature. You
can then insert them with the Insert | AutoText command.

Or, create multiple signatures the normal way (Tools | Options | Mail
Format) and make one the default. If you want to use a different signature
for the current message, right-click the signature that Outlook inserted
automatically. From the pop-up menu, select either the name of the signature
you want to use or E-mail Signature to create a new one. I personally prefer
this technique. This is also the technique you need to use if you want
Outlook 2003 to automatically change your signature when you switch accounts
on an unsent message.
 
I never did find a complete solution for this, I ended up taking Sue Mosher's
advise from this post and created a "blank" signature that is just my name
"Steve." I have that auto insterted in all my emails since I use it on most
emails. if I want a more complete signature I can right click it and choose
another signature.

I never found an insert signature button. Based on Brian Tillman's response
that must mean I'm useing Word to edit my emails. If that is the case I'm
not sure how to change that option as I don't have Word open and I'm
selecting new email in Outlook.

So basically I can recommend my work around, although its not a solution.

Steve
 
Brian, you are not missing anything -- Outlook 2003 does not have a Signature
choice as did Outlook 2000. In 2000 you just opened Insert, hit Signature
and it would insert the signature you had designed prior. If you had more
than one design, you would be prompted to select the one you wanted. Simple.
Not so simple, however in the ever-frustrating 2003.

Seems like what Brian Tillman is saying is that in Insert you will see an
AutoText choice. Click that and it opens a box that does have Signature and
Signature Company as choices, but surprise, neither are the signature text
that you created, but like you discovered, only puts your name or your
company's name at the curser; it DOES NOT put the signature text that you
created in Email Options. In other words, totally useless.

You would think that one of the most common items most frequently needed
would be an icon on the toolbar along with the other dozen icons, most of
which you hardly every use.

Also in 2000 you could set a default option so that every new email you
open, the signature would already be inserted without you having do to
ANYTHING! I can't find how to do that.

As for Microsoft's famous Help Wizard -- try entering the words "Insert
Signature" -- a whole list of stuff comes up, none of it telling you how to
insert a freakin signature in an email. Useless.

I have also been trying to figure out how to get a background picture to be
a default stationary, but no luck. In 2000, Background in Format went right
to your directory where you selected the background picture. In 2003, it
takes four additional mouse clicks to find the Picture tab, i.e., more
complicated, not less.

So if anyone knows how to get your signature to insert with a single mouse
click, or better yet, have it already inserted into your new email every
time, I really like to hear it.

Frank
 
Brian, you are not missing anything -- Outlook 2003 does not have a
Signature
choice as did Outlook 2000. In 2000 you just opened Insert, hit Signature
and it would insert the signature you had designed prior. If you had more
than one design, you would be prompted to select the one you wanted.
Simple.
Not so simple, however in the ever-frustrating 2003.
Click to expand...

Outlook 2003 does have the choice to add the signature and not by AutoText,
but it makes a difference whether you're using the Outlook editor or Word as
the editor.
Seems like what Brian Tillman is saying is that in Insert you will see an
AutoText choice. Click that and it opens a box that does have Signature
and
Signature Company as choices, but surprise, neither are the signature text
that you created, but like you discovered, only puts your name or your
company's name at the curser; it DOES NOT put the signature text that you
created in Email Options. In other words, totally useless.
Click to expand...

When using the Outlook editor, there is a Signature button on the Standard
toolbar. One simply clicks this button to get a choice of which of the
signatures you've defined with Tools>Options>Mail Format>Signatures. Word
also can use what's defined in the options, but the behavior is different.
First, each account you have must have a default signature defined, even if
it's only a blank line or just two hyphens on a line by themselves (so you
can see where the signature goes). When composing a new message, you can
then right-click in the signarure area that contains the default signature
and choose which of the signatures you've defined should be included via a
popup. All this is described on the web page whose URL I cited. Here it is
again: http://www.howto-outlook.com/Howto/signatures.htm
 
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