Outlook 2003 - MVP's?

  • Thread starter Thread starter glenng
  • Start date Start date
G

glenng

Hope you can help with this one:
WinXP Pro + Office (Outlook) 2003 -
I am trying to set up Internet POP3 mail from my ISP such that TWO users on
the same PC can access the identical PST as if from one user account (share
all mail functions although through the two respective windows Logins)

User1: Administrator(me)
User2: PowerUser

I am able do this by dragging the User1 'Outlook' folder containing the PST
file to the 'Shared Documents' Folder and configuring Outlook to send email
there AND config. User2 Outlook to also send email to this folder/pst
file.....

However there will soon be others using the same PC (separate logins) and I
am not comfortable having the User1/User2 'common' PST file in a shared
folder. Note that there are also 3 Win98 PC's on a small network and the
WinXP machine 'Shared Documents' folder is visible via Network Neighbourhood
browsing on these machines. Not very secure.

Is there another way I can accomplish my objective within Outlook/WindowsXP
? Hopefully without having to password-protect a folder for this purpose.

Thanks for your input.
 
Good to see that you are concerned about security since a lot of people just
take that for granted sometimes.

First we deal with the shared folder on the computer so it won't be visible
to others on the network;
Create a folder on your harddisk which at least both user1 and user2 can
access and move the pst-file to it. The start Outlook and configure it to
look to that location.

Now about the local security where I assume you formatted your harddisk as
NTFS;
First you must be able to set individual security settings on folders;
Control Panel-> Folder Options-> tab View-> uncheck Use simple file sharing
Rightclick the folder you created in step one and choose Properties-> tab
Security-> button Advanced-> tab Permissions-> uncheck Inherit from parent
the permissions...-> choose Copy-> press OK
On the security tab you can now just remove all the entries and add; user1,
user2 and SYSTEM
Set the permissions to Full Control
Press OK

--
Roady [MVP] www.sparnaaij.net
Microsoft Office and Microsoft Office related News
Also Outlook FAQ, How To's, Downloads and more...

Tips of the month:
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Rather than using the shared folder, create a new one and give the two users
explicit permission to view the folder and deny the other accounts. You may
be able to use a subfolder in shared or create a new folder in the root
directory - C:\Shared PST\. Look on the security tab of the folder property
sheet.
 
I went about this a slightly different way - I pointed my User1
(Administrator) Outlook to receive mail from the User2 (PowerUser) Outlook
folder PST file - this keeps the mail private between User1 and User2 and
gives both of us access to it.

I have encountered another problem, however and I sure need some
enlightenment regarding Addressbook and Contacts.

I had OE 6 (always used) and Outlook 2000 (never used) on another networked
Win98 PC. I imported the addressbook-contacts from OE 6 on this PC and also
moved the OE 6 addressbook over to the WinXP Pro machine by mapped drive -
the import went fine. I then Exported this addressbook to Outlook 2003 on
the XP PC.
I have all the entries in 'Contacts' when I open Outlook when logged in as
either User1 or User2. The problem is that if I open a new blank Mail
Message to compose, and click on the 'To' field, instead of getting a
listing of either contacts or the old OE 6 Addressbook data, I get the
following message: " The address list could not be displayed. The Contacts
folder associated with this addressbook could not be opened; it may have
been deleted, or you may not have permissions. For information on how to
remopve this folder from the Outlook addressbook, see MS Office help."
Note that I confirm that there are addressbooks in both User1 and User2's
addressbook folders: User->Application Data-> Microsoft-> Addressbook->
User.wab

Hope you can shine some light on this for me.

Thanks, Glenn
 
God to hear it worked but note that it is not recommended to share data that
resides in Documents and Settings.

The wab-file is not being used when you are storing your contacts in the
Contacts folder. This resides in the pst. Anyway; remove the Outlook Address
Book Service from Tools-> Services (or e-mail accounts; depends on the
version and mode), Restart Outlook and add the service again.

--
Roady [MVP] www.sparnaaij.net
Microsoft Office and Microsoft Office related News
Also Outlook FAQ, How To's, Downloads and more...

Tips of the month:
-Save Embedded Pictures in Their Original Format
-Create an Office XP CD slipstreamed with Service Pack 3
 
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