Organizing contacts

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

In my contacts list under personal folders I have added subfolders for
"contacts 2005", etc. so I can locate current customers/inquiries quicker.
When I drop an email with contact info into the subfolder it creates a
"contact" but when I do a search for it, it is not in my "main" contact file
and person/info cannot be found. How can I get around this?

Also, where should I put email messages for the contact so they can be
found? If I delete them or archive them they do not show up when I search
for "activity". There's no way I can keep them all in the inbox. I've
thought I could dump them all in a folder but I'd eventually have thousands -
and doesn't that slow Outlook down?
Sandra Q
 
Try typing in 'Find:' field over your contact window, but you have also to
check 'Find in subfoders' in forder choice. Each time!
This is the quickest way I found to let my contact stay organized in groups
and to find one of them between the others.
Hope it helps
 
You may want to reconsider making lots of sub-folders for Contacts as it
becomes more laborious to do things like:

email merge to all people interested in "sports products" and are in the
state of "Kansas".

find and communicate with all people of a certain category (as they're in
more than one folder)

Maybe you could add a column in the Contacts table "enquiry date" and then
sort by date etc.

Judy Gleeson
Acorn Training
 
Back
Top