open a 1 GB word document in word 2003

  • Thread starter Thread starter computer worker
  • Start date Start date
C

computer worker

Hi,
I am trying to open a 1GB (One Gigabyte) word document in word 2003
I get an error message saying the document is to large when I attempt this.

Any soultions or suggustions would be much appreciated.

Thanks


Luke
 
Is this size due to content, an embedded file or two, or a corruption?
Word does have a maximum working file size and I believe that 1Gb is over
this limit by a tad.
You may be able to extract the text by doing one of the following.
1. Open and Repair, in the File Open dialog, there is a downward-pointing
arrow on the right end of the Open button. After choosing the file, click
that arrow to get a small menu. Click "Open and Repair" in that menu.
2. If all else fails, go back to the Open dialog in Word and set the "Files
of type" box to "Recover Text from Any File". You'll get a lot of garbage,
but some or all of the text should be there.

If this document was sent to you by someone, ask them to take out whatever
is causing the bloat, here are some pointers as to what can cause bloat.
1. Fast Saves: Disable this at on the Save tab of Tools | Options.
2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.
3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.
4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.
5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
major cause of file bloat in Word 2002 and above.
6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.
7. Embedded linguistic data (Tools | Options | Save).
8. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and Link.
9. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.
10. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.
11. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

Come back if you still have a problem, and also please come back if you do
solve this problem so we can all know what caused a Gig of bloat!

Best of luck
DeanH
 
The text limit for Word is 32 mb! This can be exceeded by graphics etc, but
1 gb seems to be pushing that limit to places it was not intended to go.

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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I have in the past rescued files of 250Mb (usually due to inserted Visio
images)
but never a Gig file!
Lets hope we hear back from Luke as to the cause and the solution.
DeanH
 
Hi Dean -

Just FYI on a similar note... I ran into a poster the other day who claimed
to be trying to open a text file - no graphics or embedded objects - 4.2*GB*
in size! I've not heard back as to from where or *how* he obtained it.
 
Maybe that poster was someone I work with who always talks about LARGE files
with problems, I then have a look and the large file is 4.2mb ;-)
Would be interesting if that poster and Luke will come back will the details
of there situations.
DeanH
 
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