Thanks Sue. You mean I customize Current View instead?
Lastly, I don't have Mail Merge under Tools in Outlook. Any ideas why?
| If you need to handle multiple categories, then a view filter (not
Advanced
| Find) would be the best solution.
|
| I meant Outlook's Tools | Mail Merge.
|
| --
| Sue Mosher, Outlook MVP
| Author of
| Microsoft Outlook Programming - Jumpstart for
| Administrators, Power Users, and Developers
|
|
|
| | > Thanks Sue, but I'm not sure you know what I am trying to do.
Please
| > let me give you an example of what's going on.
| >
| > My Contacts entries have multiple Categories, so let's say I want to
| > create a distribution list for all contacts that carry all three
| > categories, for example,
| >
| > Friends [AND] Business [AND] New York (Business Friends in New
York).
| >
| > I have contacts that carry one or two but not all three categories,
| > e.g.,
| >
| > Friends [AND] Business [AND] San Francisco,
| > or simply Friends [AND] New York.
| >
| > An entry carrying all 3 Categories will appear in all of the 3
| > Categories - once in Friends, again in Business, and a 3rd time in
New
| > York. Each of these 3 Categories will also contain other contact
| > entries mixed with other Categories, e.g., Friends [AND] New York,
or
| > just Friends.
| >
| > I have used Advanced Find in OL to filter out a list of contacts
that
| > only carry all 3 Categories, i.e., must be Business + Friends + New
York
| > (so Friends + New York is not counted), but once the search result
is
| > displayed, I cannot do anything to the entries apart from opening,
| > deleting or moving them.
| >
| > What I want to do is put this list of contacts in a new Distribution
| > List. Is that possible?
| >
| >
| > Regarding your suggestions....
| >
| > Can I sort by multiple categories? How do I do that? I can only
sort
| > by one category group at a time. My Contacts view has always been
by
| > Category.
| >
| > By Tools > Mail Merge you meant in Microsoft Word right? But it
does
| > not do Categories when displaying OL Contacts
| >
| > Thanks you so much.
| >
| >
| >
| > | > | Try it this way: Use the By Category view in Contacts. Select the
| > category
| > | you want to send to, then choose Actions | New Message to Contact.
Cut
| > and
| > | paste the addresses from the To field to Bcc.
| > |
| > | Better yet, use Tools | Mail Merge to send individual messages to
the
| > | contacts in the selected category.
| > |
| > | --
| > | Sue Mosher, Outlook MVP
| > | Author of
| > | Microsoft Outlook Programming - Jumpstart for
| > | Administrators, Power Users, and Developers
| > |
| > |
| > |
| > | | > | > I have in my Contacts about 500+ entries, and I have used
Categories
| > to
| > | > classify them. Some entries fall into multiple Categories.
| > | >
| > | > I need to create email distribution lists of people that meet
| > different
| > | > sets of Category criteria. I can use OL's Advanced Find to look
up
| > | > entries that meet a specific set of criteria perfectly, but once
the
| > | > search is over, I'm stuck. I have tried drag and drop; I have
tried
| > | > right-click; I have tried looking in the menu; I have looked in
| > Help,
| > | > but nothing can do or tell me this :
| > | >
| > | > - How do I add this list of entries in the Find's result box to
a
| > | > new Distribution List?
| > | >
| > | >
| > | >
| > | > Or Is there another way to approach this problem? Any pointers
| > would be
| > | > much appreciated. Thank you so much.
| > | >
| > | >
| > | >
| > | >
| > |
| > |
| >
| >
|
|
Thanks.