OL 2007. Email identities. Reply to mail from differing addresses?

  • Thread starter Thread starter Mike Barnard
  • Start date Start date
M

Mike Barnard

Hi.

The heading doesn't properly explain it. This is complicated for me
so please excuse the long post.

I have a domain with several addresses, all of which are only read by
me. I wish to use outlook 2007 to control this mail.

The domain, which I shall call for now "thedomain.com", can have as
many pop3 logins as I wish. But to simplify things I have just one at
the moment. I'll call it "domainpop" for now. It's a matter of
seconds to add new ones, that is no problem.

I can, however, have as many aliases as I wish in a pop3 login. So,
(e-mail address removed) points to "domainpop" as does (e-mail address removed),
(e-mail address removed), (e-mail address removed) and anyone else I wish to
create.

In outlook 2007 I have one email account which collects mail from
"domainpop". (Yes, I know I can make more accounts.) Therefore, if you
address a mail to webmaster, jki, info, mike or anyone else
@thedomain.com it will all be downloaded to the same outlook2007
inbox. Not a problem, if I can I want to keep it all in one place.

But as the account in outlook has got a 'reply to' address built in to
it's settings, (currently "(e-mail address removed)") it means that if I
receive a mail addresses to "webmaster", it is replied from "info". If
I receive a mail addressed to "mike" it is replied from "info".
They're all replied to from "info" or whatever else I choose for the
account. There is no continuity.

The million pound question: Is there a way to force the 'reply to'
address to change depending on the 'to' address on the email that I
received, staying within the a single outlook 2007 account? A filter,
maybe?

Of course, I could set up different pop3 mail boxes for each address.
But I would like to have one single outlook account, *if possible*,
not several and have to change between them.

Does this all make sense? Can it be done?

Thanks for your help.
 
Mike Barnard said:
The domain, which I shall call for now "thedomain.com", can have as
many pop3 logins as I wish. But to simplify things I have just one at
the moment. I'll call it "domainpop" for now. It's a matter of
seconds to add new ones, that is no problem.
Click to expand...

And, as far as Outlook is concerned, all these aliases are actually the same
account.
The million pound question: Is there a way to force the 'reply to'
address to change depending on the 'to' address on the email that I
received, staying within the a single outlook 2007 account? A filter,
maybe?
No.

Of course, I could set up different pop3 mail boxes for each address.
Click to expand...

And that won't help, either, because all the messages are in the same
mailbox. No matter which account you were to use to connect to that
mailbox, Outlook would download all the messages in it, no matter which
address was the receiving address, because POP protocols don't wotrk on
receiving address. The client says, "How many new messages do you have?",
the server says "I have X new messages," and the client says, "OK, send me X
new messages.". No option in there at all for specifying "send only the new
messages received by address a@b". If Outlook could do that, then you'd
just create a separate account in Outlook for each address and Outlook would
receive only those messages received by a particular address, which would
cause Outlook to reply using that receiving account.
But I would like to have one single outlook account, *if possible*,
not several and have to change between them.

Does this all make sense? Can it be done?
Click to expand...

Nope.
 
And, as far as Outlook is concerned, all these aliases are actually the same
account.


And that won't help, either, because all the messages are in the same
mailbox. No matter which account you were to use to connect to that
mailbox, Outlook would download all the messages in it, no matter which
address was the receiving address, because POP protocols don't wotrk on
receiving address. The client says, "How many new messages do you have?",
the server says "I have X new messages," and the client says, "OK, send me X
new messages.". No option in there at all for specifying "send only the new
messages received by address a@b". If Outlook could do that, then you'd
just create a separate account in Outlook for each address and Outlook would
receive only those messages received by a particular address, which would
cause Outlook to reply using that receiving account.


Nope.
Click to expand...

Sigh. So much for MY christmas pressie from you then. :) Thanks. I
didn't hold out much hope, really.
 
I have a slight variant on Mike's situation. I've created a separate pop3
box for each recipient (info@..., mike@... etc), and then set up separate
accounts in Outlook (all under the same personality) so that each account
downloads mail from its specific pop3 box into its own Inbox. That all works
fine, and I can view all the inboxes in the same window. I can also set up
signatures and reply-to addresses for each account, so you might think that
the problem would be solved. But for some reason, Outlook imposes a global
default on the reply-to address (as far as I can see), so you have to select
manually the signature/reply-to for each reply. It's no big deal doing this,
especially if you set the global default to the account with most traffic,
but it does seem strange that you cannot apply a default depending on which
account inbox you are replying from. That would give the same reply-to
functionality as Thunderbird.
 
Jonathan Williams said:
I have a slight variant on Mike's situation. I've created a separate
pop3 box for each recipient (info@..., mike@... etc), and then set up
separate accounts in Outlook (all under the same personality) so that
each account downloads mail from its specific pop3 box into its own
Inbox. That all works fine, and I can view all the inboxes in the
same window. I can also set up signatures and reply-to addresses for
each account, so you might think that the problem would be solved.
But for some reason, Outlook imposes a global default on the reply-to
address (as far as I can see), so you have to select manually the
signature/reply-to for each reply. It's no big deal doing this,
especially if you set the global default to the account with most
traffic, but it does seem strange that you cannot apply a default
depending on which account inbox you are replying from. That would
give the same reply-to functionality as Thunderbird.
Click to expand...

Do these accounts all truly access separate server mailboxes, or are thay
actually aliases of each other (i.e., do you use the same credentials in the
account definitions to access the server(s))?
 
Brian Tillman said:
Do these accounts all truly access separate server mailboxes, or are thay
actually aliases of each other (i.e., do you use the same credentials in the
account definitions to access the server(s))?
Click to expand...

Yes, they are accessing separate mailboxes operating under different domain
names.
Having now spent the weekend getting to grips with Outlook, I find that
actually the correct reply-to address & signature are indeed picked up
according to the inbox I am replying from. It is only a new email which
prompts for the reply-to account to use, as you would expect. So I'm happy.
Thanks
Jonathan Williams
 
Brian Tillman said:
Do these accounts all truly access separate server mailboxes, or are thay
actually aliases of each other (i.e., do you use the same credentials in the
account definitions to access the server(s))?
Click to expand...

Yes, they are accessing separate mailboxes operating under different domain
names.
Having now spent the weekend getting to grips with Outlook, I find that
actually the correct reply-to address & signature are indeed picked up
according to the inbox I am replying from. It is only a new email which
prompts for the reply-to account to use, as you would expect. So I'm happy.
Thanks
Jonathan Williams
 
Back
Top