new meeting button in outlook 2003

  • Thread starter Thread starter Pedro Mac Dowell Innecco
  • Start date Start date
P

Pedro Mac Dowell Innecco

Hello,

Hope someone can help me out with a problem that I am having with
Exchange/Outlook 2003.

When viewing a contact, if I click on the option New Appointment With
Contact from the tools menu the new appointment form launches, but the
contact is not added to the Attendees list (?!).

This happens on a brand new outlook 2003 installation. What I am trying to
do is to create an action that allows me to create a appointment for the
selected contact, but the editor in question is NOT one of the attendees.

Is this possible?


Thank you for your help.

Regards,
Pedro
 
It's always been that way. Try using Actions, New Meeting Request with
Contact instead. If you use New Appointment with Contact the contact is
placed in the Contacts field of the appointment (Links collection) only
since an appointment has no attendees.

Whoever creates a new meeting request is always added as a required attendee
of the meeting. You can right-click on that required attendee and select
Clear to clear them out but then you have to add at least one other required
attendee for the meeting.
 
Here is a more detailed description of what I want to do. Could anyone
please advise me if this is possible to do with Outlook/Exchange 2003, or if
I am dreaming way too hight?

Any insights, tips or jumpstarts arealso welcomed and greatly appreciated.


Cheers,
Pedro


Assessment booking

A checkbox labelled 'Book Assessment' is added to the contact form.

1. User click on the Book Assessment checkbox

2. A appointment form pops up with the options selected by default:
- Remove the creator from the atendee list
- Add the contact to the attendee list
- Make the title of the meeting a fixed value (non-editable/disabled):
Booked Assessment: {contact-name}
- Choose the default color for this meeting type (all clients are outlook
2003)

Resources and teachers will automatically accept meeting requests as long
they are free

3. If a user uncheck the Book Assessment checkbox, he will be prompted to
cancel the previously created appointment.
 
Ken,

Thank you for the feedback. I appreciate it!

Do you think it might be possible to create some macro to automatically
remove the creator form the atendee list?

The idea is to have a sort of secretary to be able to book classes between
teachers (current domain users) and alumnis (exchange contacts). But the
secretary itself shouldn't be a atendee of such meeting.


Cheers,
Pedro
 
You can access the Recipients collection of the meeting request
(appointment) and add or remove recipients using code. Required attendees
are To recipients, optional ones are Cc recipients and resources are Bcc
recipients. Recipient.Type tells you who is who. olTo = 1, olCC = 2, olBCC =
3 and olOriginator = 0.

Recipients are restricted in secure versions of Outlook so unless you are
running trusted code or use a safe library like Redemption
(www.dimastr.com/redemption) you would get the security prompts as soon as
you accessed the Recipients collection.
 
If your code is running in the Outlook VBA project then use the intrinsic
Application object as your Outlook.Application object and derive all your
other Outlook objects from that. For example:
Set oNS = Application.GetNameSpace("MAPI")
and so on.

No CDO 1.21 code is ever trusted.

The same thing applies for an Outlook COM addin. Derive all Outlook objects
from the Application object that is passed in the On_Connection event
handler.

Standalone code or code in other Office applications can only be trusted if
you are using Exchange server and the admins permit various methods and
properties in the Outlook public folder security form or a COM addin is
trusted by the admins.

This only applies to Outlook 2003. In earlier versions the only way other
than using Redemption or Extended MAPI is to use the security form.
 
Back
Top