my contacts folder generates multiple names

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Guest

The Contacts folder generates an extra entry for each person listed by a
company name. It appears to pull the name from the contact entry and then
creates a new entry with just the person's name and telephone number. How do
I make it stop
 
Outlook considers fax numbers to be valid electronic addresses, since there are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax number with one or more letters (maybe B for business fax, H for home, O for other). If the fax number begins with a letter, Outlook won't show it in the address book. This definitely works in Outlook 2000 and 2002.

There are a couple of utilities that can help you hide fax numbers from the address book. See http://www.rsoutlook.com/us/rshifa.htm and http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid avoid having fax numbers appear in the address book is simply not to enter data in the fax fields. Put fax numbers in some other (non-phone) fields.

Microsoft has a Knowledgebase article at http://support.microsoft.com/?kbid=305361 that explains further. Note that this is behavior is normal for Outlook 97 and for Outlook 98 and 2000 in Corporate/Workgroup mode. It's a big change, though for users upgrading from Outlook 98 and 2000 in Internet Mail ONly mode.
 
Hi Sue,

You have forget about MAPILab Toolbox for Outlook -
http://www.mapilab.com/outlook/toolbox/ - it cost $24 for the set of 24
tools, including Hide Fax. And it have 30-days trial period, you can
download it for free and try (2.5 MB):
http://www.mapilab.com/files/toolbox.zip

Alexander

Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book. This definitely works in Outlook 2000 and 2002.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

Microsoft has a Knowledgebase article at
http://support.microsoft.com/?kbid=305361 that explains further. Note that
this is behavior is normal for Outlook 97 and for Outlook 98 and 2000 in
Corporate/Workgroup mode. It's a big change, though for users upgrading from
Outlook 98 and 2000 in Internet Mail ONly mode.
 
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