multiple profiles or one with multiple email accounts

  • Thread starter Thread starter wltiii
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wltiii

I have not seen anything anywhere (I've googled) that really explains the the
pros and cons of having multiple profiles vs one with multiple email
accounts. From what I've read, I don't know if either will work well for me.

I have three email accounts, all of which I need to monitor simultaneously.
I do not want to have to remember to change my "from" or "reply-to" when I
respond to mails sent to any of those accounts. Nor do I want to have to
change these when I write an email, wanting it to have it come from a
specific address. It does not seem I can have multiple instances of Outlook
open with alternate profiles. So, what is the best way to achieve what I want
to do? What are the pros and cons of the various ways of setting it up?
 
If you open Outlook in a specific profile it will only act on the mail
account sent/received for that specific Profile

How you handle multiple accounts within a single Profile depends to some
extent on the version of Outlook
But even in Outlook 2007 it would require some user action, little is going
to be automated, as how would Outlook read your mind as to what email
account you want to send a new mail from?
By default outlook replies are sent via the same account the mail was
received from.
 
What version of Outlook?

I know what I would do: 1 profile and visibly unique signatures assigned to
each acct. so I could easily tell which account I was using. I'd set a rule
to delay sending by a couple of min so I had time to change the acct, if I
hit send and went 'oops, did I change the acct' - but once you get in the
habit of selecting the acct before addressing the message, it becomes second
nature.

The only way you can have multiple outlook running is with multiple windows
profiles and fast user switching. Otherwise you need to keep opening and
closing outlook to change profiles.


--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.
 
Thanks, Diane. And, thanks DL.

I am using Outlook 2007. I am surprised outlook does not allow switching
without shutting down, or starting up separate instances. I can do this
currently with Eudora. The reason I wanted to move to Outlook was the contact
management and scheduling capabilities built-in. I work out of the house and
get meeting requests. Having such requests entered into an Outlook calendar
is great. But, having to shut down and re-open for each profile really is a
non-starter. I may try Diane's advice, however, though it seems a bit
cumbersome.

Bill

www.changent.com

Diane Poremsky said:
What version of Outlook?

I know what I would do: 1 profile and visibly unique signatures assigned to
each acct. so I could easily tell which account I was using. I'd set a rule
to delay sending by a couple of min so I had time to change the acct, if I
hit send and went 'oops, did I change the acct' - but once you get in the
habit of selecting the acct before addressing the message, it becomes second
nature.

The only way you can have multiple outlook running is with multiple windows
profiles and fast user switching. Otherwise you need to keep opening and
closing outlook to change profiles.


--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


wltiii said:
I have not seen anything anywhere (I've googled) that really explains the
the
pros and cons of having multiple profiles vs one with multiple email
accounts. From what I've read, I don't know if either will work well for
me.

I have three email accounts, all of which I need to monitor
simultaneously.
I do not want to have to remember to change my "from" or "reply-to" when I
respond to mails sent to any of those accounts. Nor do I want to have to
change these when I write an email, wanting it to have it come from a
specific address. It does not seem I can have multiple instances of
Outlook
open with alternate profiles. So, what is the best way to achieve what I
want
to do? What are the pros and cons of the various ways of setting it up?
Click to expand...
Click to expand...
 
A lot of people say it about OE too - "but I can do it with Outlook
Express" - but its not true. Switching in OE closes OE and restarts it -
the only diff is you need to use just one command to switch and you do it
from the menu in OE. Outlook requires at least 2 steps.

I haven't used eudora since about 1987 so I forget how it works, but it
wouldn't surprise me if it closes and reopens like OE does, you just don't
know it. :)

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


wltiii said:
Thanks, Diane. And, thanks DL.

I am using Outlook 2007. I am surprised outlook does not allow switching
without shutting down, or starting up separate instances. I can do this
currently with Eudora. The reason I wanted to move to Outlook was the
contact
management and scheduling capabilities built-in. I work out of the house
and
get meeting requests. Having such requests entered into an Outlook
calendar
is great. But, having to shut down and re-open for each profile really is
a
non-starter. I may try Diane's advice, however, though it seems a bit
cumbersome.

Bill

www.changent.com

Diane Poremsky said:
What version of Outlook?

I know what I would do: 1 profile and visibly unique signatures assigned
to
each acct. so I could easily tell which account I was using. I'd set a
rule
to delay sending by a couple of min so I had time to change the acct, if
I
hit send and went 'oops, did I change the acct' - but once you get in the
habit of selecting the acct before addressing the message, it becomes
second
nature.

The only way you can have multiple outlook running is with multiple
windows
profiles and fast user switching. Otherwise you need to keep opening and
closing outlook to change profiles.


--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


wltiii said:
I have not seen anything anywhere (I've googled) that really explains
the
the
pros and cons of having multiple profiles vs one with multiple email
accounts. From what I've read, I don't know if either will work well
for
me.

I have three email accounts, all of which I need to monitor
simultaneously.
I do not want to have to remember to change my "from" or "reply-to"
when I
respond to mails sent to any of those accounts. Nor do I want to have
to
change these when I write an email, wanting it to have it come from a
specific address. It does not seem I can have multiple instances of
Outlook
open with alternate profiles. So, what is the best way to achieve what
I
want
to do? What are the pros and cons of the various ways of setting it up?
Click to expand...
Click to expand...
Click to expand...
 
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