Multiple contacts folders in Outlook 2007

  • Thread starter Thread starter Parish Pete
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Parish Pete

I want to email a message with an attachment to around 50 people.

Their details are in an Access database and I can export their details to a
second 'contacts' .pst folder. So far so good!

All those people need to be in the same distribution list. When I go to add
them, only the contacts in my normal default contacts folder are displayed.

I could add them to normal contacts folder but it would better to keep thing
tidy.

If only the Word mail merge from Access data would send message text plus
pdf attachment this would be unnecessary!

Any help welcomed.
 
Parish Pete said:
I want to email a message with an attachment to around 50 people.

Their details are in an Access database and I can export their details to
a
second 'contacts' .pst folder. So far so good!

All those people need to be in the same distribution list. When I go to
add
them, only the contacts in my normal default contacts folder are
displayed.

I could add them to normal contacts folder but it would better to keep
thing
tidy.

If only the Word mail merge from Access data would send message text plus
pdf attachment this would be unnecessary!

Any help welcomed.
Click to expand...


Have a look here to see if this might help:
http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm
 
Gordon said:
Have a look here to see if this might help:
http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm

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Gordon,
Click to expand...

Many thanks. I had read this before but it goes deeper than I want to delve.

The bottom line is that I have 200 contacts in the default contacts folder
and I don't really want to add the other 50 and the trawl through adding them
to a group.

I'd really like to keep the two sets separate. I'm nearly there, if I could
just group them, alas the grouping appelet does not see the contents of the
second contacts folder in which they reside.

If I can achieve that I can mail attachments to a group with ease.

If anyone knows how to establish a second contacts folder as a bona fide
storage I'll be pleased to know

Pete
 
Parish Pete said:
Many thanks. I had read this before but it goes deeper than I want to
delve.

The bottom line is that I have 200 contacts in the default contacts folder
and I don't really want to add the other 50 and the trawl through adding
them
to a group.

I'd really like to keep the two sets separate. I'm nearly there, if I
could
just group them, alas the grouping appelet does not see the contents of
the
second contacts folder in which they reside.

If I can achieve that I can mail attachments to a group with ease.

If anyone knows how to establish a second contacts folder as a bona fide
storage I'll be pleased to know

Pete
Click to expand...


Have you thought about using a Category? Add them to your single Contacts
folder and give them all the same Category....
 
Transferring the recipients from Access to Outlook accomplishes nothing. You
can use an Access database as the source for a mail merge just as easily as
Outlook. Mail merges with attachments have always required third party
software no matter what the data source.
 
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