Multiple contact lists - can Outlook 2007 search?

  • Thread starter Thread starter Anne Goldenberger
  • Start date Start date
A

Anne Goldenberger

I have several contact lists that I've accumulated over the years. Problem-
I can see all these contact lists inside of Outlook, but when I go to send an
e-mail to one of my contacts, Outlook will not look inside all of the contact
lists to find the person I am looking for.

I am using Windows Vista and Outlook 2007. Is there a way for Outlook to go
look at these contact lists automatically?

Thanks in advance -

Anne
 
OK - sorry I was not more clear. I have had three or four personal address
books in the past, which I can see in my Outlook 2007 view.

If I click on the "Contacts" bar on the left side of the screen, listed
under "My Contacts" I can see several items named "Contacts in... <PAB>".
Each of my PABs has a few different groups (Contacts, Business People, Dog
People, etc. ) Each of these has a little business-card looking icon to the
left of it. (Maybe these are not 'lists' but that is what I called them in
my first post since I don't know the technical term.)

However if I draft an email in Outlook, and request that it check names, it
will not look in those address books to find the email address I want. Does
this make sense? Is there a way I can ask Outlook to look in all those
address books each time I create an email or is there something else I need
to do?

Russ Valentine said:
Your term "Contact List" has no meaning. Define it for us.

--
Russ Valentine
[MVP-Outlook]
Anne Goldenberger said:
I have several contact lists that I've accumulated over the years.
Problem-
I can see all these contact lists inside of Outlook, but when I go to send
an
e-mail to one of my contacts, Outlook will not look inside all of the
contact
lists to find the person I am looking for.

I am using Windows Vista and Outlook 2007. Is there a way for Outlook to
go
look at these contact lists automatically?

Thanks in advance -

Anne
Click to expand...
Click to expand...
 
Outlook has not used a PAB for over a decade. They are not supported in
Outlook 2007, nor is there even backwards compatibility for PAB's as there
were in earlier versions.
Are you certain these are PAB's? Why haven't you converted them to Contacts
Folders?
--
Russ Valentine
[MVP-Outlook]
Anne Goldenberger said:
OK - sorry I was not more clear. I have had three or four personal
address
books in the past, which I can see in my Outlook 2007 view.

If I click on the "Contacts" bar on the left side of the screen, listed
under "My Contacts" I can see several items named "Contacts in... <PAB>".
Each of my PABs has a few different groups (Contacts, Business People, Dog
People, etc. ) Each of these has a little business-card looking icon to
the
left of it. (Maybe these are not 'lists' but that is what I called them
in
my first post since I don't know the technical term.)

However if I draft an email in Outlook, and request that it check names,
it
will not look in those address books to find the email address I want.
Does
this make sense? Is there a way I can ask Outlook to look in all those
address books each time I create an email or is there something else I
need
to do?

Russ Valentine said:
Your term "Contact List" has no meaning. Define it for us.

--
Russ Valentine
[MVP-Outlook]
Anne Goldenberger said:
I have several contact lists that I've accumulated over the years.
Problem-
I can see all these contact lists inside of Outlook, but when I go to
send
an
e-mail to one of my contacts, Outlook will not look inside all of the
contact
lists to find the person I am looking for.

I am using Windows Vista and Outlook 2007. Is there a way for Outlook
to
go
look at these contact lists automatically?

Thanks in advance -

Anne
Click to expand...
Click to expand...
Click to expand...
 
OK, I must be using the wrong word again. I guess I have no idea what thy
are - could it be they are contacts from Personal Folders that I have
accumulated over the years?

Here is what I see - described in the only terms I know how to use - listed
under "My Contacts" I see a list of items with the little business card icon
next to them. The items in the list are named things like "Contacts in
Backup" "Business People in Backup", " Contacts in Anne Old E-mail" and so
on. I called them Contact Lists in my original email since I don't know what
else to call them.

Probably a mess I admit. However, all I want to do is create an email, type
someone's name (or just a part of it) in the "To:" line, ask Outlook to Check
Names, and have it go into all those lists to find what I am looking for.
Is that something I can achieve? If so, how? Do I need to merge or import
these contacts in some way?

So gosh I hope this helps you understand maybe a little better than my
original explanation?

Anne
Russ Valentine said:
Outlook has not used a PAB for over a decade. They are not supported in
Outlook 2007, nor is there even backwards compatibility for PAB's as there
were in earlier versions.
Are you certain these are PAB's? Why haven't you converted them to Contacts
Folders?
--
Russ Valentine
[MVP-Outlook]
Anne Goldenberger said:
OK - sorry I was not more clear. I have had three or four personal
address
books in the past, which I can see in my Outlook 2007 view.

If I click on the "Contacts" bar on the left side of the screen, listed
under "My Contacts" I can see several items named "Contacts in... <PAB>".
Each of my PABs has a few different groups (Contacts, Business People, Dog
People, etc. ) Each of these has a little business-card looking icon to
the
left of it. (Maybe these are not 'lists' but that is what I called them
in
my first post since I don't know the technical term.)

However if I draft an email in Outlook, and request that it check names,
it
will not look in those address books to find the email address I want.
Does
this make sense? Is there a way I can ask Outlook to look in all those
address books each time I create an email or is there something else I
need
to do?

Russ Valentine said:
Your term "Contact List" has no meaning. Define it for us.

--
Russ Valentine
[MVP-Outlook]
message I have several contact lists that I've accumulated over the years.
Problem-
I can see all these contact lists inside of Outlook, but when I go to
send
an
e-mail to one of my contacts, Outlook will not look inside all of the
contact
lists to find the person I am looking for.

I am using Windows Vista and Outlook 2007. Is there a way for Outlook
to
go
look at these contact lists automatically?

Thanks in advance -

Anne
Click to expand...
Click to expand...
Click to expand...
 
By definition, these must be Contact Folders in Outlook since you can't even
see PAB's in Outlook 2007. To get them to appear in your Outlook Address
Book view, just R click each folder > Properties > Outlook Address Book Tab,
and tick "Show this folder as an email address book"
Restart Outlook.

--
Russ Valentine
[MVP-Outlook]
Anne Goldenberger said:
OK, I must be using the wrong word again. I guess I have no idea what thy
are - could it be they are contacts from Personal Folders that I have
accumulated over the years?

Here is what I see - described in the only terms I know how to use -
listed
under "My Contacts" I see a list of items with the little business card
icon
next to them. The items in the list are named things like "Contacts in
Backup" "Business People in Backup", " Contacts in Anne Old E-mail" and so
on. I called them Contact Lists in my original email since I don't know
what
else to call them.

Probably a mess I admit. However, all I want to do is create an email,
type
someone's name (or just a part of it) in the "To:" line, ask Outlook to
Check
Names, and have it go into all those lists to find what I am looking for.
Is that something I can achieve? If so, how? Do I need to merge or import
these contacts in some way?

So gosh I hope this helps you understand maybe a little better than my
original explanation?

Anne
Russ Valentine said:
Outlook has not used a PAB for over a decade. They are not supported in
Outlook 2007, nor is there even backwards compatibility for PAB's as
there
were in earlier versions.
Are you certain these are PAB's? Why haven't you converted them to
Contacts
Folders?
--
Russ Valentine
[MVP-Outlook]
Anne Goldenberger said:
OK - sorry I was not more clear. I have had three or four personal
address
books in the past, which I can see in my Outlook 2007 view.

If I click on the "Contacts" bar on the left side of the screen, listed
under "My Contacts" I can see several items named "Contacts in...
<PAB>".
Each of my PABs has a few different groups (Contacts, Business People,
Dog
People, etc. ) Each of these has a little business-card looking icon
to
the
left of it. (Maybe these are not 'lists' but that is what I called
them
in
my first post since I don't know the technical term.)

However if I draft an email in Outlook, and request that it check
names,
it
will not look in those address books to find the email address I want.
Does
this make sense? Is there a way I can ask Outlook to look in all
those
address books each time I create an email or is there something else I
need
to do?

:

Your term "Contact List" has no meaning. Define it for us.

--
Russ Valentine
[MVP-Outlook]
in
message I have several contact lists that I've accumulated over the years.
Problem-
I can see all these contact lists inside of Outlook, but when I go
to
send
an
e-mail to one of my contacts, Outlook will not look inside all of
the
contact
lists to find the person I am looking for.

I am using Windows Vista and Outlook 2007. Is there a way for
Outlook
to
go
look at these contact lists automatically?

Thanks in advance -

Anne
Click to expand...
Click to expand...
Click to expand...
 
I think I have the same, or similar question. I also have multiple contact
folders in "My contacts" of Outlook 2007. I have set their properties on the
Outlook Address Book tab to "Show this folder as and email address book".
This allows them to show up in the drop-down list when I open "Address book"
to search for a name / address when sending a message.

The issue being, that the search only wants to search one contact folder (or
directory) at a time. Is there any way to get the Address Book search to
search all contact folders (All address books?) at once, rather than having
to select them one at a time?

When I look at the address book options, I do have a number of contact
folders listed in the box "When sending mail, check names using these address
lists in the following order:". but this doesn't help with searching.

I would have thought the "All contacts" selection would do this, but it
doesn't seem to search anything!
:

Your term "Contact List" has no meaning. Define it for us.

--
Russ Valentine
[MVP-Outlook]
in
message I have several contact lists that I've accumulated over the years.
Problem-
I can see all these contact lists inside of Outlook, but when I go
to
send
an
e-mail to one of my contacts, Outlook will not look inside all of
the
contact
lists to find the person I am looking for.

I am using Windows Vista and Outlook 2007. Is there a way for
Outlook
to
go
look at these contact lists automatically?

Thanks in advance -

Anne
Click to expand...
Click to expand...
Click to expand...
 
Searches based on the Outlook Address Book will search until they find a
match, then stop.
How are you conducting this search?
--
Russ Valentine
[MVP-Outlook]
rgarnett said:
I think I have the same, or similar question. I also have multiple contact
folders in "My contacts" of Outlook 2007. I have set their properties on
the
Outlook Address Book tab to "Show this folder as and email address book".
This allows them to show up in the drop-down list when I open "Address
book"
to search for a name / address when sending a message.

The issue being, that the search only wants to search one contact folder
(or
directory) at a time. Is there any way to get the Address Book search to
search all contact folders (All address books?) at once, rather than
having
to select them one at a time?

When I look at the address book options, I do have a number of contact
folders listed in the box "When sending mail, check names using these
address
lists in the following order:". but this doesn't help with searching.

I would have thought the "All contacts" selection would do this, but it
doesn't seem to search anything!
:

Your term "Contact List" has no meaning. Define it for us.

--
Russ Valentine
[MVP-Outlook]
"Anne Goldenberger" <[email protected]>
wrote
in
message I have several contact lists that I've accumulated over the years.
Problem-
I can see all these contact lists inside of Outlook, but when I
go
to
send
an
e-mail to one of my contacts, Outlook will not look inside all of
the
contact
lists to find the person I am looking for.

I am using Windows Vista and Outlook 2007. Is there a way for
Outlook
to
go
look at these contact lists automatically?

Thanks in advance -

Anne
Click to expand...
Click to expand...
Click to expand...
 
Russ Valentine said:
Searches based on the Outlook Address Book will search until they find a
match, then stop.
How are you conducting this search?
Click to expand...

Well, that would be nice. When composing a message, I hit To:, and it brings
up the address book search. I have the GAL set to be 1st in the search order
- that gets seached, and then it stops. I have to manually select any other
contact folders etc. one at a time to get it to search them.
 
Can't repro that. Have you asked you Exchange Administrator? May have
something to do with your Outlook version/Exchange version.
 
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