Multiple appearances of contacts

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

Outlook 2003: When clicking "To" in a new email, a seperate instance of each
email addres of the same contact person is displayed in the list. Even the
fax number is displayed seperately. How do I disable that. I would like to
get it displayed like in Outlook 2000, where you only have one instance of
every contact person (even with three different email addresses.
 
You were obviously using IMO mode of Outlook 2000 which did not use the
Outlook Address Book.
The Outlook Address Book has always displayed each electronic address
separately. Outlook considers fax numbers to be valid electronic addresses,
since there are many client- and server-based components that can use such
addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book. This definitely works in Outlook 2000 and 2002.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.
 
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