MS words

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Guest

I am a new pc user an I have a 3 years old pc with XP home. I started writing
journals recently and I want to keep this very personal and limited access to
open the file to myself only. Can anyone tell me how to secure a doc. after
it is save in my document. Can it be locked or set as password required
file only. If anyone knows how to please let me know please and thanks +++
for any suggestion. Phil.
 
How said:
I am a new pc user an I have a 3 years old pc with XP home. I
started writing journals recently and I want to keep this very
personal and limited access to open the file to myself only. Can
anyone tell me how to secure a doc. after it is save in my
document. Can it be locked or set as password required file
only. If anyone knows how to please let me know please and thanks
+++ for any suggestion. Phil.
Click to expand...

You left out what office product you are using..
Microsoft Word can password-protect a word document... But it would be
helpful if we knew what application you were running and what version of
that application.
 
"How to secure a file in MS word" sounds like MS word product to me ;-)

Tom
 
How said:
I am a new pc user an I have a 3 years old pc with XP home. I
started writing journals recently and I want to keep this very
personal and limited access to open the file to myself only. Can
anyone tell me how to secure a doc. after it is save in my
document. Can it be locked or set as password required file
only. If anyone knows how to please let me know please and thanks
+++ for any suggestion. Phil.
Click to expand...

Shenan said:
You left out what office product you are using..
Microsoft Word can password-protect a word document... But it
would be helpful if we knew what application you were running and
what version of that application.
Click to expand...
"How to secure a file in MS word" sounds like MS word product to me
;-)
Click to expand...

You would think - but their subject is "MS Words" and it is never mentioned
in the body what application they are using - so they make one assume a lot
of things.

They might have Microsoft Word indeed (but what version?) and they may also
just have Microsoft Wordpad. The only other product the mention having is
Windows XP Home. That doesn't help any either. It is three years old - and
I could assume that they got this product (whatever it is) installed with
the system. That could mean it was part of a Works suite, part of Windows
itself (wordpad) or an office suite.

In general - they could password protect a Microsoft Word document:

1. Open the file.
2. On the Tools menu, click Options, and then click Security.
3. Do one of the following:
Create a password to open (the file)
- In the Password to open box, type a password, and then click
OK.
- In the Reenter password to open box, type the password again,
and then click OK.

Create a password to modify (the file)
- In the Password to modify box, type a password, and then click
OK.
- In the Reenter password to modify box, type the password
again, and then click OK.

As they specify their "purpose" is to protect from prying eyes - the first
option would be the one they should take.

However - if they do not have this option (for whatever reason) then they
will be stuck using a third party utility (or just zipping the file(s) into
a compressed folder and assigning a password to it) or relying on file and
directory permissions - if they have a proper NTFS and multi-user setup.
 
Also
In general - they could password protect a Microsoft Word document:

1. Open the file.
Click to expand...


Then File>Save as>Tools>Security Options, then as below

3. Do one of the following:
Create a password to open (the file)
- In the Password to open box, type a password, and then click
OK.
- In the Reenter password to open box, type the password again,
and then click OK.

Create a password to modify (the file)
- In the Password to modify box, type a password, and then click
OK.
- In the Reenter password to modify box, type the password
again, and then click OK.
Click to expand...
MH
 
How said:
I am a new pc user an I have a 3 years old pc with XP home. I started writing
journals recently and I want to keep this very personal and limited access to
open the file to myself only. Can anyone tell me how to secure a doc. after
it is save in my document. Can it be locked or set as password required
file only. If anyone knows how to please let me know please and thanks +++
for any suggestion. Phil.
Click to expand...



Like Win2K, WinXP's file security paradigm doesn't rely on, or
allow, the cumbersome method of password protection for individual
applications, files, or folders. Instead, it uses the superior method
of explicitly assigning file/folder permissions to individual users
and/or groups.

HOW TO Create and Configure User Accounts in Windows XP
http://support.microsoft.com/default.aspx?scid=kb;en-us;279783

HOW TO Set, View, Change, or Remove File and Folder Permissions
http://support.microsoft.com/default.aspx?scid=kb;en-us;q308418

HOW TO Set, View, Change, or Remove Special Permissions for Files and
Folders
http://support.microsoft.com/default.aspx?scid=kb;[LN];Q308419

HOW TO Set the My Documents Folder as Private in Windows XP
http://support.microsoft.com/default.aspx?scid=kb;en-us;298399

Of course, if you have WinXP Pro, you can encrypt the desired
files/folders.

Best Practices for Encrypting File System
http://support.microsoft.com/default.aspx?scid=kb;en-us;223316

As a crude work-around, you can place the file in a compressed
folder, and set a password to uncompress the folder to view/access its
contents. Also, some applications allow the user to password-protect
their specific data files. Read the specific application's Help files
for further information on this capability.


--

Bruce Chambers

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