Brian,
I even tried this, but please be aware, I am defiinitely not a computer
person, so I am trying this and it has taken me 6 hours... eeek.. thanks
again for your help.
Moving Outlook .pst files to a new Outlook 2002 machine
Long-time users of Microsoft Outlook know that it's relatively easy to
relocate a Personal Folders .pst file from one folder or drive to another.
Just exit Outlook, move the file, then restart Outlook. When Outlook says it
can't find the .pst file, you'll have an opportunity to point to the new
location.
The process isn't quite as easy if you're moving to a new computer, partly
because of the sheer size of many .pst files and partly because you may have
already set up Outlook with a profile on the new machine. The first step, of
course, is to locate the .pst file(s) you want to move. In the Folder List,
right-click the top level of your main file (the one with the clock and house
icon), choose Properties, then click Advanced. Make a note of the filename.
Do the same with any other .pst files in the folder list. Then exit Outlook.
You now know where the .pst files reside and can copy them to the new
machine. If you don't have a network connection between the systems, you'll
have to transfer the .pst files with removable media. A Zip disk works well
if you have a Zip drive on both machines. You can also burn a .pst file to a
CD, but you won't be able to open it from the CD. Instead, you'll need to
copy the .pst file from the CD to the new machine, then bring up the file's
properties and uncheck the Read-only box.
So, now you should have the .pst files on the new machine and be ready to
make Outlook 2002 recognize them. One way to do this is to create a new
profile. Start the Mail applet from Control Panel, click Show Profiles, then
Add. When the E-mail Accounts dialog appears, don't add an account. Instead,
choose View or change existing e-mail accounts, and then click Next. On the
next screen, click New Outlook Data File and specify the location of your
main .pst file. Finish up by adding mail accounts with the Add button and any
other .pst files with the New Outlook Data File button. Click Finish when
you're done. You can go ahead and start Outlook with this new profile now.
An alternative approach, if you already have a new profile that you want to
use, would be to check the location of the existing .pst file in the profile,
then rename that file and start Outlook. Outlook should ask for the location
of the missing .pst file, and you can point it to the file that you copied
from the old system. You can open the renamed file by choosing File | Open |
Outlook Data File.
One of the first things to check after you start Outlook with a new default
..pst file is that your Contacts folder is set up to work with the Outlook
Address Book (which Outlook should have installed in the new profile by
default). Right-click the Contacts folder, choose Properties, then peek at
the Outlook Address Book tab.
If you were using Outlook 2002 on the old machine, you should also take a
look at the Rules Wizard. You'll probably need to modify any rules that moved
or copied items to particular folders, pointing them to the folders in the
transferred .pst file. (The same applies if you import a .rwz file.)
See
http://www.slipstick.com/config/backup.htm for more information on where
Outlook stores key files that you might want to transfer.
Minimizing the Outlook 2002 Address Bar
Call it a feature or an annoyance: You'll certainly find mixed opinions
about the "Address Bar" that appears in Outlook 2002 over the list of items
in a folder. The left side includes Back and Next buttons that recall
previous folders you've accessed. Also on the left is the name of the folder.
On the right, you'll see an Address box and other web controls.
This Address box is probably a remnant of the Local Store and Office
Designer features that were pulled from Office XP and would have allowed you
to work with items in an Exchange 2000 mailbox or public folders with a
powerful web interface, even when offline. Outlook already has a Web toolbar
built in, so the Address box is just duplication.
I personally find the Back and Next buttons somewhat useful, though again
they're duplicates of buttons already present on the Advanced toolbar. Since
I keep the Outlook Bar visible, but not the Folder List, the folder name
button provides a convenient way to select a folder that doesn't have an
Outlook Bar shortcut. You can also drag items to the folder name button and
have the folder list drop-down so you can select a target folder.
But if you keep the Folder List open, the whole Address Bar is just an
annoyance taking up screen real estate. Because it's technically not a
toolbar, you can't turn it off with the View, Toolbars menu. The best you can
do is drag the Address section over to the right as far as it will go, so
that the screen is at least less cluttered.
Another solution for hiding the Address section is to modify the registry.
(Always make a backup first!) In the
HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Outlook\Options key, set the
value for AddressBarWidth to 1. (Setting it to 0 won't work -- that just
opens the Address Bar to its full width on startup.)
