Missing field in Mail Merge

[Guest]

I was doing an email mail merge (in word). Using a standard contact form,
when I go to "match fields" in the address block, I cannot find "spouse" in
the dropdown list. I can bootleg the operation by putting the spouse name in
the "Assistant" field, but I know this will cause us problems down the road.
Am I doing something wrong here?

 

[Sue Mosher [MVP-Outlook]]

Did you start the merge in Outlook and choose to include all fields in the folde?

 

[Russ Valentine [MVP-Outlook]]

Start your merge from Outlook if you want Outlook's fields to be available.

 

[Guest]

I tried what you just said, but still the "spouse" field is not in the
dropdown list. When you start the mail merge in Outlook (Contacts) the
screen is a little different, but it leads you to the same place - Word,
eventually. What should I try next?

Start your merge from Outlook if you want Outlook's fields to be available.
--
Russ Valentine
[MVP-Outlook]

I was doing an email mail merge (in word). Using a standard contact form,
when I go to "match fields" in the address block, I cannot find "spouse"
in
the dropdown list. I can bootleg the operation by putting the spouse name
in
the "Assistant" field, but I know this will cause us problems down the
road.
Am I doing something wrong here?

 

[Sue Mosher [MVP-Outlook]]

A good next step would be to tell us what version of Office you're using.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

I tried what you just said, but still the "spouse" field is not in the
dropdown list. When you start the mail merge in Outlook (Contacts) the
screen is a little different, but it leads you to the same place - Word,
eventually. What should I try next?

Start your merge from Outlook if you want Outlook's fields to be available.
--
Russ Valentine
[MVP-Outlook]

I was doing an email mail merge (in word). Using a standard contact form,
when I go to "match fields" in the address block, I cannot find "spouse"
in
the dropdown list. I can bootleg the operation by putting the spouse name
in
the "Assistant" field, but I know this will cause us problems down the
road.
Am I doing something wrong here?

 

[Russ Valentine [MVP-Outlook]]

It is here, in both the Database fields and Address fields.
Make sure you specified "All Contact Fields"
Hard to know what you're doing wrong when you haven't told us what you did.
--
Russ Valentine
[MVP-Outlook]

I tried what you just said, but still the "spouse" field is not in the
dropdown list. When you start the mail merge in Outlook (Contacts) the
screen is a little different, but it leads you to the same place - Word,
eventually. What should I try next?

Start your merge from Outlook if you want Outlook's fields to be
available.
--
Russ Valentine
[MVP-Outlook]

I was doing an email mail merge (in word). Using a standard contact
form,
when I go to "match fields" in the address block, I cannot find
"spouse"
in
the dropdown list. I can bootleg the operation by putting the spouse
name
in
the "Assistant" field, but I know this will cause us problems down the
road.
Am I doing something wrong here?

 

[Judy Gleeson]

Mate. I think you MAY be inserting Word Fields instead of Inserting Merge
Fields (it's the next button to the left in Word).

Judy Gleeson
Acorn Training and Consulting

It is here, in both the Database fields and Address fields.
Make sure you specified "All Contact Fields"
Hard to know what you're doing wrong when you haven't told us what you did.
--
Russ Valentine
[MVP-Outlook]

I tried what you just said, but still the "spouse" field is not in the
dropdown list. When you start the mail merge in Outlook (Contacts) the
screen is a little different, but it leads you to the same place - Word,
eventually. What should I try next?

Start your merge from Outlook if you want Outlook's fields to be
available.
--
Russ Valentine
[MVP-Outlook]
I was doing an email mail merge (in word). Using a standard contact
form,
when I go to "match fields" in the address block, I cannot find
"spouse"
in
the dropdown list. I can bootleg the operation by putting the spouse
name
in
the "Assistant" field, but I know this will cause us problems down the
road.
Am I doing something wrong here?

 

[Guest]

Hi again,

We are using small business edition 2003. I started in contacts, as
suggested, with a mail merge, select all contacts in current view and to
merge with email. It then goes automatically to word, when I go to mail
merge again, pick out my folder in contacts, pick all contacts and then go to
the write message stage. At this point I pick "address block" and chose the
husband/wife salutation (Josh and Cynthia Randall). The field of "spouse" is
unmatched and when I use the drop down list to match this field, no spouse is
in the drop down list.

I did not understand someone comment about a button to the left in word that
might be inserting word fields instead of merge fields.

If it matters, we have also installed BCM - but the contacts we are using
are from Outlook, not BCM.

Thanks in advance.

A good next step would be to tell us what version of Office you're using.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

I tried what you just said, but still the "spouse" field is not in the
dropdown list. When you start the mail merge in Outlook (Contacts) the
screen is a little different, but it leads you to the same place - Word,
eventually. What should I try next?

Start your merge from Outlook if you want Outlook's fields to be available.
--
Russ Valentine
[MVP-Outlook]
I was doing an email mail merge (in word). Using a standard contact form,
when I go to "match fields" in the address block, I cannot find "spouse"
in
the dropdown list. I can bootleg the operation by putting the spouse name
in
the "Assistant" field, but I know this will cause us problems down the
road.
Am I doing something wrong here?

 

[Sue Mosher [MVP-Outlook]]

Try not using the Address Block and instead, picking each field individually. If you have the mail merge toolbar displayed, you should see the button available for inserting fields. If not, use View | Toolbars to display it.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

Hi again,

We are using small business edition 2003. I started in contacts, as
suggested, with a mail merge, select all contacts in current view and to
merge with email. It then goes automatically to word, when I go to mail
merge again, pick out my folder in contacts, pick all contacts and then go to
the write message stage. At this point I pick "address block" and chose the
husband/wife salutation (Josh and Cynthia Randall). The field of "spouse" is
unmatched and when I use the drop down list to match this field, no spouse is
in the drop down list.

I did not understand someone comment about a button to the left in word that
might be inserting word fields instead of merge fields.

If it matters, we have also installed BCM - but the contacts we are using
are from Outlook, not BCM.

Thanks in advance.

A good next step would be to tell us what version of Office you're using.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

I tried what you just said, but still the "spouse" field is not in the
dropdown list. When you start the mail merge in Outlook (Contacts) the
screen is a little different, but it leads you to the same place - Word,
eventually. What should I try next?

:

Start your merge from Outlook if you want Outlook's fields to be available.
--
Russ Valentine
[MVP-Outlook]
I was doing an email mail merge (in word). Using a standard contact form,
when I go to "match fields" in the address block, I cannot find "spouse"
in
the dropdown list. I can bootleg the operation by putting the spouse name
in
the "Assistant" field, but I know this will cause us problems down the
road.
Am I doing something wrong here?