minimizing presentation size

  • Thread starter Thread starter cogent
  • Start date Start date
C

cogent

Hello

I am in a pickle. I have many graphics loaded in my presentation. It is
6MB, which is far too large to accomodate the web-based presentation I plan
to make early tomorrow morn.

I would like to get it smaller. I have already tried compress and it did
not have appreciable affect.

Each graphic was pasted in (from Excel) as an enhanced metafile.

I know it must be possible because I have seen presentations sent to me via
email which are the *.pps extension, with multiple photographs of apparently
high resolution but not exceeding say 600kb.

Please help me.

W
 
Hi,

For a start, emf files contain all of the vector information, which may
increase file size. I'd go for png as it is native format for PowerPoint,
then compress. For other file size reduction help, please read this:

Why are my PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm

--
Regards,

Glen Millar
Microsoft PPT MVP
http://www.powerpointworkbench.com/
Please tell us your ppt version, and get back to us here
Posted to news://msnews.microsoft.com
 
Thanks Glen.

Unfortunately it is too late in the night to convert these images to *png
files but ill do so next time.

I tried to Group and Ungroup as per the link you sent. PP asks to convert
the picture to a Microsoft Drawing object. If I answer in the affirmative,
the hourglass appears but no such conversion transpires. A second attempt
to "Ungroup" has the same effect.

What gives?

W
 
The key is to 1) reduce the size of the pictures beyond optimal. and 2)
reduce the size of the pictures.

The screen resolution on these Shows you have received was probably 800x600.
This will cut out 1/3 of the pixels (and therefore size) compared to a
1024x768 screen resolution.

Then chop the picture size down if you can. Don't make the picture full
screen.

Then use an outside Picture editing tool to cut the color depth, physical
dimensions, and the pixel resolution of the picture to bare bones minimum.
Save the pictures to the hard drive first, then import into PowerPoint.

This process works best if you plan to do it from the start and build the
presentation accordingly. But you can make very compact presentations.

--
Bill Dilworth, Microsoft PPT MVP
===============
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out www.pptfaq.com This link will yahoo.
answer most of our questions, before com
you think to ask them.

Change org to com to defuse anti-spam,
ant-virus, anti-nuisance misdirection.
..
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Cogent,
Really stupid question, (especially since you have told me in the past that
you already took care of this), but here goes anyway: Did you turn off Fast
Saves (Tools--> Options, save tab) unchecked? And if not, does turning it
off and re-saving under a new name help shrink the file size enough?

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Get OneNote answers at http://www.onenoteanswers.com
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I believe life is meant to be lived. But:
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Hi,

I've seen that before. Some sort of thing in the image that refuses to
budge. Anyway, don't bother, in that case. Ungrouping is a great way to turn
embedded Excel worksheets into graphics and so forth. But if your images
muck around grumbling, its not worth the effort, imho.

--
Regards,

Glen Millar
Microsoft PPT MVP
http://www.powerpointworkbench.com/
Please tell us your ppt version, and get back to us here
Remove spaces from signature
Posted to news://msnews.microsoft.com
 
Each graphic was pasted in (from Excel) as an enhanced metafile.
I know it must be possible because I have seen presentations sent to me via
email which are the *.pps extension, with multiple photographs of apparently
high resolution but not exceeding say 600kb.
Click to expand...

Depending on the content of the graphics, that may be the problem.
Bitmaps in WMFs (and EMFs, I'm pretty sure) are stored as *uncompressed* BMP
images.

Or in English "Great BIG hulking monsters"

Try this on a copy of your presentation ... select each of these graphics,
ungroup it, select the image and keep trying to ungroup and reselect it until
it won't ungroup any more. Then save the file under a new name. A much
smaller file, unless I miss my bet.
 
Me again. Just saw your later replies indicating that you can't ungroup the
graphics. Weird, but let's move on past it for now ... you got a deadline.
<g>

Again on a COPY of your original, select each graphic, choose Edit, Copy.
Then choose Edit, Paste Special and choose PNG.
Finally, delete the original graphic.

If the PNG you get seems a bit low rez, try enlarging the original on the slide
before you do the copy.
 
Thanks for your time. While it is entirely possible I ask naive questions,
I am certain I have never corresponded with you before, stupid question or
not.
 
NO - I meant that I had a stupid question for you that I thought I had asked
you before:
Have you turned off Fast Saves?

In no way did I mean that your question was a stupid one. Guess this is what
I get for doing too many things at once. I am sorry for how that came
across.

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Get OneNote answers at http://www.onenoteanswers.com
Cook anything outdoors with http://www.outdoorcook.com
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
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