Meeting Location

  • Thread starter Thread starter hcaelxxam
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hcaelxxam

In outlook 2007, when you go to schedule a meeting there is a field for
'Location.' How do I add one? I want to be able to schedule meetings in our
conference room and then when its in use, noone else can schedule there.
 
You type the location in... but that isn't really what you want to do. You
need to invite the room as a resource so its blocked off. Is a mailbox
configured for the room? If not, speak to your exchange admin.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



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Do you mean that there needs to be an account set up as the location, meaning
its like inviting a 'person' named conference room so that whenever that
'person' is in a meeting you can't schedule another one?

Diane Poremsky {MVP} said:
You type the location in... but that isn't really what you want to do. You
need to invite the room as a resource so its blocked off. Is a mailbox
configured for the room? If not, speak to your exchange admin.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


hcaelxxam said:
In outlook 2007, when you go to schedule a meeting there is a field for
'Location.' How do I add one? I want to be able to schedule meetings in
our
conference room and then when its in use, noone else can schedule there.
Click to expand...
Click to expand...
 
Correct. That is how company resources are done.

(If it’s a meeting room at the local holiday inn, you type in the field,
since you won't want or need a mailbox for it. )

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


hcaelxxam said:
Do you mean that there needs to be an account set up as the location,
meaning
its like inviting a 'person' named conference room so that whenever that
'person' is in a meeting you can't schedule another one?

Diane Poremsky {MVP} said:
You type the location in... but that isn't really what you want to do.
You
need to invite the room as a resource so its blocked off. Is a mailbox
configured for the room? If not, speak to your exchange admin.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


hcaelxxam said:
In outlook 2007, when you go to schedule a meeting there is a field for
'Location.' How do I add one? I want to be able to schedule meetings
in
our
conference room and then when its in use, noone else can schedule
there.
Click to expand...
Click to expand...
Click to expand...
 
Thanks for your help so far. I can get that done. In any case though,
doesn't that seem a little... 'jerry-rigged?'

Diane Poremsky {MVP} said:
Correct. That is how company resources are done.

(If it’s a meeting room at the local holiday inn, you type in the field,
since you won't want or need a mailbox for it. )

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


hcaelxxam said:
Do you mean that there needs to be an account set up as the location,
meaning
its like inviting a 'person' named conference room so that whenever that
'person' is in a meeting you can't schedule another one?

Diane Poremsky {MVP} said:
You type the location in... but that isn't really what you want to do.
You
need to invite the room as a resource so its blocked off. Is a mailbox
configured for the room? If not, speak to your exchange admin.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


In outlook 2007, when you go to schedule a meeting there is a field for
'Location.' How do I add one? I want to be able to schedule meetings
in
our
conference room and then when its in use, noone else can schedule
there.
Click to expand...
Click to expand...
Click to expand...
 
Not really. You need some method to automatically mark off the conference
room - and this does it all. It can automatically accept (and decline)
invites and publishes free/busy so you can easily check availability.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


hcaelxxam said:
Thanks for your help so far. I can get that done. In any case though,
doesn't that seem a little... 'jerry-rigged?'

Diane Poremsky {MVP} said:
Correct. That is how company resources are done.

(If it’s a meeting room at the local holiday inn, you type in the field,
since you won't want or need a mailbox for it. )

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


hcaelxxam said:
Do you mean that there needs to be an account set up as the location,
meaning
its like inviting a 'person' named conference room so that whenever
that
'person' is in a meeting you can't schedule another one?

:

You type the location in... but that isn't really what you want to do.
You
need to invite the room as a resource so its blocked off. Is a
mailbox
configured for the room? If not, speak to your exchange admin.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


In outlook 2007, when you go to schedule a meeting there is a field
for
'Location.' How do I add one? I want to be able to schedule
meetings
in
our
conference room and then when its in use, noone else can schedule
there.
Click to expand...
Click to expand...
Click to expand...
 
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