Master calendar in outlook

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Guest

A secretary recently asked if we could set up a Master travel/busy calendar.
The goal would be for each user to maintain their own calendar but for the
secretary to have a central place where she can see all the entries for that
day at one glance. Making this as automated as possible would also be key.
 
There are ways of doing this.

What version are you on? Do you have Exchange? How many people would be on
the Calendar?

Judy Gleeson


Doug said:
A secretary recently asked if we could set up a Master travel/busy calendar.
The goal would be for each user to maintain their own calendar but for the
secretary to have a central place where she can see all the entries for that
day at one glance. Making this as automated as possible would also be
Click to expand...
key.
 
This is exactly what we are looking for - some form of "out of office"
calendar that is either easy to update or is automatic based on the use of
the "out of office" flag in one's own calendar. We are using Microsoft Office
2003 and SBS 2003 on the server and have 6 users, although only 2 are out
frequently. An answer to this problem would be great as I have just spent an
hour searching in vain in the Outlook Help files for something like this. I
look forward to your response.

Andy Homer
 
To pick up on Doug's point, this is also what we are looking for. There must
be some way to pick up say the "out of office" flag from one's own Calendar
and centralise this on a central/master Calendar. This will also help as an
office holiday planner. In our office there are 6 users (soon to be 8) of
whom 2 are out frequently. We use Office 2003 and SBS 2003. Your response is
eagerly awaited!
 
We are using Outlook 2003 with Exchange 2003. Approximately 15 people will
need access to the Master Calendar of which 9 will be posting their
travel/busy schedules.
 
In 2002 and 2003 there is a function called Group Schedules. While in your
Calendar, look on the toolbar for an icon - in 2002 it says Schedules, in
2003 it is tiny and shows a head over a calendar.

This is how people on your network can instantly access free/busy
information about anyone else on the network.

By giving permission to view details of meetings, you can enable the team to
see each other's meeting details such as location, subject etc.

Judy Gleeson
Acorn Training
 
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