Mark a revision help

  • Thread starter Thread starter Ray Batig
  • Start date Start date
R

Ray Batig

Greetings,

I have a Word 2003 document, lets call it Big Rev 0. When I make a change I
will call it Big Rev 1. That part is simple. The document has many pages.
What I would like to do is simply place a R1 to the left of the paragraph
that I have changed so the recipients can see what I have changed without
changing the paragraph formatting. The track changes is way too
sophisticated for this use. I am looking for something that people can see
on a printed version. Sort of like the old days when you put the revision
number in a triangle next to the changed paragraph.

Any ideas or help is appreciated!

Thanks in advance!

Ray
 
Why is track changes too sophisticated? It can place a "change bar" next to
parts of the document that have been changed. It doesn't put R1, but track
changes does include your initials and the date/time of the edits. You could
change your initials each time you edit (rather than RB, you could be R1,
R2, R3, etc. as you make successive editing passes).

Alternatively, you can insert comments, then instruct your recipients to
display those comments as balloons (if desired). The comments could contain
the revision numbers.

If you're not going to use a built-in method, then you'll have to track
changed paragraphs manually. You can, for example, use Word's drawing tools
to do precise what you suggest -- draw a triangle next to the changed
paragraph, and turn it into a [triangle-shaped] text box into which you
inscribe the revision number. This seems like a lot of work to me, however,
especially since there are tools built into Word for dealing with document
changes.
 
If you're looking for the simplest method you might consider just using the
Highlighter Tool to marked the revised passages. It doesn't cause any
repagination, you don't have to worry about it "shifting" as you could with
a text box, and it prints. You can even use various colors for coding
purposes I need be.

HTH |:>)
Bob Jones
[MVP] Office:Mac
 
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