Managing dormant tasks

[RJL]

I have large diverse set of tasks that include many that are dormant or
obsolete, i.e., not strictly speaking "completed', but nonetheless not really
pending. I would like to remove them from my calendar without designating
them as "completed" or deleting them. How might I do this? I want to have
access to them, especially through searching, but not display them as a
routine matter.
Do i use the archiving features of Outlook (that I don't know well)? Are
there other ways to do this, e.g., move them to a specially named folder and
then control the way that that folder displays?

Thanks for any help!

 

[Diane Poremsky [MVP]]

make a new task folder and move these tasks to it.

RJL wrote on Thu, 19 March 2009 20:4

I have large diverse set of tasks that include many that are dormant or
obsolete, i.e., not strictly speaking "completed', but nonetheless not really
pending. I would like to remove them from my calendar without designating
them as "completed" or deleting them. How might I do this? I want to have
access to them, especially through searching, but not display them as a
routine matter.
Do i use the archiving features of Outlook (that I don't know well)? Are
there other ways to do this, e.g., move them to a specially named folder and
then control the way that that folder displays?

Thanks for any help

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]
Submitted using http://www.Outlookforums.com

 

[RJL]

Thanks. If the new folder is a sub-folder of the tasks folder, how do I
control how it displays the tasks that I move into it? Or better yet, is
there a document that I can read that explains in some detail how folders
functions? (I've always been a bit confused by this .)

In a related vein, in the left pane, where there is a heading labeled "All
Calendar Items", there is a another label, "My Calendars" and under that
there is a tick box labeld "Calendar" with the number 4 in parentheses. What
does the 4 signify? That there are 4 folders? Calendars? Here, too, where
can I read more so I understand this?

make a new task folder and move these tasks to it.

RJL wrote on Thu, 19 March 2009 20:48

I have large diverse set of tasks that include many that are dormant or
obsolete, i.e., not strictly speaking "completed', but nonetheless not really
pending. I would like to remove them from my calendar without designating
them as "completed" or deleting them. How might I do this? I want to have
access to them, especially through searching, but not display them as a
routine matter.
Do i use the archiving features of Outlook (that I don't know well)? Are
there other ways to do this, e.g., move them to a specially named folder and
then control the way that that folder displays?

Thanks for any help!

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]
Submitted using http://www.Outlookforums.com

 

[Brian Tillman [MVP - Outlook]]

Thanks. If the new folder is a sub-folder of the tasks folder, how do I
control how it displays the tasks that I move into it? Or better yet, is
there a document that I can read that explains in some detail how folders
functions? (I've always been a bit confused by this .)

There are multiple books available that describe how Outlook's folders work.
The Office web site also has documentation.

In a related vein, in the left pane, where there is a heading labeled "All
Calendar Items", there is a another label, "My Calendars" and under that
there is a tick box labeld "Calendar" with the number 4 in parentheses.
What
does the 4 signify? That there are 4 folders? Calendars? Here, too, where
can I read more so I understand this?

The number in parentheses is the number of unread items in the folder.
Typically there should not be any unread items in a calendar (since you would
have put them all there in the first place), but under certain conditions, an
event can have the "unread" attribute. If you want to clear the count,
right-click the Calendar folder in the Navigation Pane and choose "Mark All as
Read".

 

[RJL]

Could you point me to some specific documents in the Office web site? I find
the Microsoft web sites to be vast and confusing, and success in using them
is very sensitive to searching with the correct keyword.

Thanks.

 

[Brian Tillman [MVP - Outlook]]

Could you point me to some specific documents in the Office web site? I
find
the Microsoft web sites to be vast and confusing, and success in using them
is very sensitive to searching with the correct keyword.

I usually can find what I want by visiting http://office.microsoft.com/ and
clicking "Help and How-to". If you enter "Tasks" in the "Help and How-to"
search bar, you should find relevant articles.

 

[Diane Poremsky [MVP]]

You need to use custom views to control how the items display.
http://www.outlook-tips.net/howto/custom_views.htm

The number is unread items.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Thanks. If the new folder is a sub-folder of the tasks folder, how do I
control how it displays the tasks that I move into it? Or better yet, is
there a document that I can read that explains in some detail how folders
functions? (I've always been a bit confused by this .)

In a related vein, in the left pane, where there is a heading labeled "All
Calendar Items", there is a another label, "My Calendars" and under that
there is a tick box labeld "Calendar" with the number 4 in parentheses.
What
does the 4 signify? That there are 4 folders? Calendars? Here, too,
where
can I read more so I understand this?

make a new task folder and move these tasks to it.

RJL wrote on Thu, 19 March 2009 20:48

I have large diverse set of tasks that include many that are dormant or
obsolete, i.e., not strictly speaking "completed', but nonetheless not
really
pending. I would like to remove them from my calendar without
designating
them as "completed" or deleting them. How might I do this? I want to
have
access to them, especially through searching, but not display them as a
routine matter.
Do i use the archiving features of Outlook (that I don't know well)?
Are
there other ways to do this, e.g., move them to a specially named
folder and
then control the way that that folder displays?

Thanks for any help!

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]
Submitted using http://www.Outlookforums.com

 

[RJL]

Thanks, this is helpful. If I want the items that I've moved to my "dormat"
folder to not display in any view (including calendar) and not to sync with
my handheld device, do I use custom views or is there a way to manipulate
this via the folders themselves?

You need to use custom views to control how the items display.
http://www.outlook-tips.net/howto/custom_views.htm

The number is unread items.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Thanks. If the new folder is a sub-folder of the tasks folder, how do I
control how it displays the tasks that I move into it? Or better yet, is
there a document that I can read that explains in some detail how folders
functions? (I've always been a bit confused by this .)

In a related vein, in the left pane, where there is a heading labeled "All
Calendar Items", there is a another label, "My Calendars" and under that
there is a tick box labeld "Calendar" with the number 4 in parentheses.
What
does the 4 signify? That there are 4 folders? Calendars? Here, too,
where
can I read more so I understand this?

make a new task folder and move these tasks to it.

RJL wrote on Thu, 19 March 2009 20:48
I have large diverse set of tasks that include many that are dormant or
obsolete, i.e., not strictly speaking "completed', but nonetheless not
really
pending. I would like to remove them from my calendar without
designating
them as "completed" or deleting them. How might I do this? I want to
have
access to them, especially through searching, but not display them as a
routine matter.
Do i use the archiving features of Outlook (that I don't know well)?
Are
there other ways to do this, e.g., move them to a specially named
folder and
then control the way that that folder displays?

Thanks for any help!


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]
Submitted using http://www.Outlookforums.com

 

[RJL]

Thanks, that's helpful.

If I want to avoid displaying the tasks I've moved to the folder labeled
dormant in all my views of tasks and in the calendar, to-do list, etc, is
custom views the appropriate tool? Or is there a way to do this by
manipulating the folders?

You need to use custom views to control how the items display.
http://www.outlook-tips.net/howto/custom_views.htm

The number is unread items.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Thanks. If the new folder is a sub-folder of the tasks folder, how do I
control how it displays the tasks that I move into it? Or better yet, is
there a document that I can read that explains in some detail how folders
functions? (I've always been a bit confused by this .)

In a related vein, in the left pane, where there is a heading labeled "All
Calendar Items", there is a another label, "My Calendars" and under that
there is a tick box labeld "Calendar" with the number 4 in parentheses.
What
does the 4 signify? That there are 4 folders? Calendars? Here, too,
where
can I read more so I understand this?

make a new task folder and move these tasks to it.

RJL wrote on Thu, 19 March 2009 20:48
I have large diverse set of tasks that include many that are dormant or
obsolete, i.e., not strictly speaking "completed', but nonetheless not
really
pending. I would like to remove them from my calendar without
designating
them as "completed" or deleting them. How might I do this? I want to
have
access to them, especially through searching, but not display them as a
routine matter.
Do i use the archiving features of Outlook (that I don't know well)?
Are
there other ways to do this, e.g., move them to a specially named
folder and
then control the way that that folder displays?

Thanks for any help!


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]
Submitted using http://www.Outlookforums.com

 

[Diane Poremsky [MVP]]

You mean on Outlook 2007's to-do bar? You'll need to create a view for the
to-do that excludes the dormant folder. For earlier versions you should
only see them when you open the dormant folder.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Thanks, that's helpful.

If I want to avoid displaying the tasks I've moved to the folder labeled
dormant in all my views of tasks and in the calendar, to-do list, etc, is
custom views the appropriate tool? Or is there a way to do this by
manipulating the folders?

You need to use custom views to control how the items display.
http://www.outlook-tips.net/howto/custom_views.htm

The number is unread items.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

Thanks. If the new folder is a sub-folder of the tasks folder, how do
I
control how it displays the tasks that I move into it? Or better yet,
is
there a document that I can read that explains in some detail how
folders
functions? (I've always been a bit confused by this .)

In a related vein, in the left pane, where there is a heading labeled
"All
Calendar Items", there is a another label, "My Calendars" and under
that
there is a tick box labeld "Calendar" with the number 4 in parentheses.
What
does the 4 signify? That there are 4 folders? Calendars? Here, too,
where
can I read more so I understand this?

:

make a new task folder and move these tasks to it.

RJL wrote on Thu, 19 March 2009 20:48
I have large diverse set of tasks that include many that are dormant
or
obsolete, i.e., not strictly speaking "completed', but nonetheless
not
really
pending. I would like to remove them from my calendar without
designating
them as "completed" or deleting them. How might I do this? I want
to
have
access to them, especially through searching, but not display them
as a
routine matter.
Do i use the archiving features of Outlook (that I don't know well)?
Are
there other ways to do this, e.g., move them to a specially named
folder and
then control the way that that folder displays?

Thanks for any help!


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]
Submitted using http://www.Outlookforums.com

 

[RJL]

So how do I tell Outlook to exclude the dormant folder? Is this done through
"custom views"? Or is there some way that I should move the dormant folder
so that it is outside the default folders that open when I use Outlook? I
also want to control which folders sync with/display on my handheld device.
I suspect that don't entirely understand how folders are best managed.

You mean on Outlook 2007's to-do bar? You'll need to create a view for the
to-do that excludes the dormant folder. For earlier versions you should
only see them when you open the dormant folder.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Thanks, that's helpful.

If I want to avoid displaying the tasks I've moved to the folder labeled
dormant in all my views of tasks and in the calendar, to-do list, etc, is
custom views the appropriate tool? Or is there a way to do this by
manipulating the folders?

You need to use custom views to control how the items display.
http://www.outlook-tips.net/howto/custom_views.htm

The number is unread items.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Thanks. If the new folder is a sub-folder of the tasks folder, how do
I
control how it displays the tasks that I move into it? Or better yet,
is
there a document that I can read that explains in some detail how
folders
functions? (I've always been a bit confused by this .)

In a related vein, in the left pane, where there is a heading labeled
"All
Calendar Items", there is a another label, "My Calendars" and under
that
there is a tick box labeld "Calendar" with the number 4 in parentheses.
What
does the 4 signify? That there are 4 folders? Calendars? Here, too,
where
can I read more so I understand this?

:

make a new task folder and move these tasks to it.

RJL wrote on Thu, 19 March 2009 20:48
I have large diverse set of tasks that include many that are dormant
or
obsolete, i.e., not strictly speaking "completed', but nonetheless
not
really
pending. I would like to remove them from my calendar without
designating
them as "completed" or deleting them. How might I do this? I want
to
have
access to them, especially through searching, but not display them
as a
routine matter.
Do i use the archiving features of Outlook (that I don't know well)?
Are
there other ways to do this, e.g., move them to a specially named
folder and
then control the way that that folder displays?

Thanks for any help!


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]
Submitted using http://www.Outlookforums.com

 

[Diane Poremsky [MVP]]

to keep the dormant folders out of the to-do bar you need to customize the
to-do bar view. right click on the row of field names in the to-do bar and
choose customize, filter, advanced. use the in folder field, does not
contain, and type the name of your dormant folder. if you need to keep more
than one out, you either need to use contains and name each folder or use
query builder.

what you can sync depends totally on the handheld and the sync software it
uses, outlook has nothing to do with it, beyond being the data source.


--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

So how do I tell Outlook to exclude the dormant folder? Is this done
through
"custom views"? Or is there some way that I should move the dormant
folder
so that it is outside the default folders that open when I use Outlook?
I
also want to control which folders sync with/display on my handheld
device.
I suspect that don't entirely understand how folders are best managed.

You mean on Outlook 2007's to-do bar? You'll need to create a view for
the
to-do that excludes the dormant folder. For earlier versions you should
only see them when you open the dormant folder.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

Thanks, that's helpful.

If I want to avoid displaying the tasks I've moved to the folder
labeled
dormant in all my views of tasks and in the calendar, to-do list, etc,
is
custom views the appropriate tool? Or is there a way to do this by
manipulating the folders?



:

You need to use custom views to control how the items display.
http://www.outlook-tips.net/howto/custom_views.htm

The number is unread items.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Thanks. If the new folder is a sub-folder of the tasks folder, how
do
I
control how it displays the tasks that I move into it? Or better
yet,
is
there a document that I can read that explains in some detail how
folders
functions? (I've always been a bit confused by this .)

In a related vein, in the left pane, where there is a heading
labeled
"All
Calendar Items", there is a another label, "My Calendars" and under
that
there is a tick box labeld "Calendar" with the number 4 in
parentheses.
What
does the 4 signify? That there are 4 folders? Calendars? Here,
too,
where
can I read more so I understand this?

:

make a new task folder and move these tasks to it.

RJL wrote on Thu, 19 March 2009 20:48
I have large diverse set of tasks that include many that are
dormant
or
obsolete, i.e., not strictly speaking "completed', but
nonetheless
not
really
pending. I would like to remove them from my calendar without
designating
them as "completed" or deleting them. How might I do this? I
want
to
have
access to them, especially through searching, but not display
them
as a
routine matter.
Do i use the archiving features of Outlook (that I don't know
well)?
Are
there other ways to do this, e.g., move them to a specially named
folder and
then control the way that that folder displays?

Thanks for any help!


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]
Submitted using http://www.Outlookforums.com