managing 2 contact lists/address book

[Guest]

In the past I used Outlook Express for email and had all my email addresses saved there. I used Outlook to schedule appts and had a address book there with phone numbers etc. I decided to switch and use Outlook for my email and imported my files from Outlook EXpress into Outlook with no problem. It is version 2003 for Students and Teachers. My problem is when importing the Express files it merged my email addresses with my business phone numbers that were already in Outlook. They are listed separately, I believe because of the way they sort, so I can highlight them easily. How do I remove the email addresses and keep them separate from the contacts list on Outlook and keep them from synching when I synch my Ipaq? The email addresses from Outlook Express only need to be used for email and nothing else. The contacts in my Outlook I only use for phone numbers and to synch with the Ipaq

I've tried to look through this discussion, but don't see any other situations like mine where I am trying to keep 2 separate lists

Thank you very much

 

[Russ Valentine [MVP-Outlook]]

Please state more clearly what you are trying to separate and where.
All Outlook Contact data is stored in the Contacts Folder within individual
Contact Records. Email and Phone numbers are not stored separately.
State what you see in your Contacts Folder.
--
Russ Valentine
[MVP-Outlook]

In the past I used Outlook Express for email and had all my email

addresses saved there. I used Outlook to schedule appts and had a address
book there with phone numbers etc. I decided to switch and use Outlook for
my email and imported my files from Outlook EXpress into Outlook with no
problem. It is version 2003 for Students and Teachers. My problem is when
importing the Express files it merged my email addresses with my business
phone numbers that were already in Outlook. They are listed separately, I
believe because of the way they sort, so I can highlight them easily. How do
I remove the email addresses and keep them separate from the contacts list
on Outlook and keep them from synching when I synch my Ipaq? The email
addresses from Outlook Express only need to be used for email and nothing
else. The contacts in my Outlook I only use for phone numbers and to synch
with the Ipaq.

I've tried to look through this discussion, but don't see any other

situations like mine where I am trying to keep 2 separate lists.

 

[Guest]

Previously I used Outlook Express for email and had an address book with friends email addresses saved there. I used Outlook for my calendar and also had an address book stored there with phone numbers etc for business. Two separate lists, two different programs. I also use an Ipaq that synchs with my Outlook for business

After getting the 2003 version of MS Office for Students and Teachers for my kids I liked the new features in Outlook and since I keep Outlook open daily on my computer I thought it would be nice to convert over to Outlook for my email also instead of continueing to use Outlook Express for email. I used the import features in Outlook and imported all my old email files, including the address book from Outlook Express. Everything from Outlook Express now shows up under Outlook. That part worked fine

The problem I have is when I imported the data it added the contacts from my email addresses from Outlook Express to the address book of business associates from my previous version of Outlook that I used when I synched with my Ipaq. I do not want one single list, I want a list that is used ONLY for email and another that is used for contacts with Outlook, or some way to separate them so I don't have to wade through all my email contacts to look up a business associate on my Ipaq

How do I maintain 2 separate address books or contact lists so that one is used for email only and the other for business and synchs with my Ipaq

Thanks
Ray

 

[Russ Valentine [MVP-Outlook]]

Your two options are to create separate Contacts subfolders or use Outlook's
Category feature.

You need to check first with the makers of your synchronization software to
see if the can synch with more than one Contacts Folder. Compare the two
alternatives here:
http://www.slipstick.com/contacts/oloabcat.htm
--
Russ Valentine
[MVP-Outlook]

Previously I used Outlook Express for email and had an address book with

friends email addresses saved there. I used Outlook for my calendar and also
had an address book stored there with phone numbers etc for business. Two
separate lists, two different programs. I also use an Ipaq that synchs with
my Outlook for business.

After getting the 2003 version of MS Office for Students and Teachers for

my kids I liked the new features in Outlook and since I keep Outlook open
daily on my computer I thought it would be nice to convert over to Outlook
for my email also instead of continueing to use Outlook Express for email.
I used the import features in Outlook and imported all my old email files,
including the address book from Outlook Express. Everything from Outlook
Express now shows up under Outlook. That part worked fine.

The problem I have is when I imported the data it added the contacts from

my email addresses from Outlook Express to the address book of business
associates from my previous version of Outlook that I used when I synched
with my Ipaq. I do not want one single list, I want a list that is used ONLY
for email and another that is used for contacts with Outlook, or some way to
separate them so I don't have to wade through all my email contacts to look
up a business associate on my Ipaq.

How do I maintain 2 separate address books or contact lists so that one is

used for email only and the other for business and synchs with my Ipaq?