Making PDF files for large number of WORD Docs

  • Thread starter Thread starter Srinivasulu B
  • Start date Start date
S

Srinivasulu B

I have about 2500 docs.
Each is of one page.
I have to make a PDF for each of these docs...one PDF for each doc.
Now at this is what I have to do.
1. Open a doc.
2. Print it (to PDF)
3. Close it
Repeat the process.
Is there some kind of automated way of doing it
seena
PS
I am using Acrobat 8 for making PDF files
 
In you Conversion Settings take off "View Adobe PDF result" and "Prompt for
Adobe PDF file name". You should then be able to go the Windows Explorer and
multi select many files, Roght Mouse click, Convert to PDF, and this should
work OK. I am using Adobe 7 Pro and this works fine.
Also within Adobe 7 there is the option to File, Create PDF, From multiple
files, that works well.
Maybe some else here may have a macro that will do this for you.
I probably would not do all 2,500 docs at one time! ;-)
Hope this helps
DeanH
 
Thanks
It works...but a small catch.
It is craeting a single file for all the docuemnts selected selected.
But what I need one PDF file for one doc
Can you help me
However ...thanks again...for the timely help
seena
 
Have you tried posting your question in the Adobe Acrobat newsgroup? someone over there might have a suggestion.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


I have about 2500 docs.
Each is of one page.
I have to make a PDF for each of these docs...one PDF for each doc.
Now at this is what I have to do.
1. Open a doc.
2. Print it (to PDF)
3. Close it
Repeat the process.
Is there some kind of automated way of doing it
seena
PS
I am using Acrobat 8 for making PDF files
 
In you orignal posting you did not say you wanted one file from 2,500 files.
;-)
If you use the Adobe, File, Create PDF, from Multiple Documents, this will
combine multiple files into one PDF. Also you have the option to do this in
batches as there is an option to combine a new batch into an extisting
combined file.
Hope this helps
DeanH
 
I did not
I don't know how to do it
sdena
Have you tried posting your question in the Adobe Acrobat newsgroup? someone over there might have a suggestion.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


I have about 2500 docs.
Each is of one page.
I have to make a PDF for each of these docs...one PDF for each doc.
Now at this is what I have to do.
1. Open a doc.
2. Print it (to PDF)
3. Close it
Repeat the process.
Is there some kind of automated way of doing it
seena
PS
I am using Acrobat 8 for making PDF files
 
The following macro should work for all the documents in a selected folder,
subject your Acrobat settings.

Sub BatchPrintPDF()
On Error GoTo err_FolderContents
Dim FirstLoop As Boolean
Dim DocList As String
Dim DocDir As String
Dim sPrinter As String

With Dialogs(wdDialogCopyFile)
If .Display <> 0 Then
DocDir = .Directory
Else
MsgBox "Cancelled by User"
Exit Sub
End If
End With
If Documents.Count > 0 Then
Documents.Close savechanges:=wdPromptToSaveChanges
End If
Application.ScreenUpdating = False
FirstLoop = True
If Left(DocDir, 1) = Chr(34) Then
DocDir = Mid(DocDir, 2, Len(DocDir) - 2)
End If
DocList = Dir$(DocDir & "*.doc")
Do While DocList <> ""
Documents.Open DocList
With Dialogs(wdDialogFilePrintSetup)
sPrinter = .Printer
.Printer = "Adobe PDF"
.DoNotSetAsSysDefault = True
.Execute
End With
ActiveDocument.PrintOut
ActivePrinter = sPrinter
ActiveDocument.Close savechanges:=wdDoNotSaveChanges
DocList = Dir$()
FirstLoop = False
Loop
Application.ScreenUpdating = True
ActivePrinter = sPrinter
Exit Sub
err_FolderContents:
MsgBox Err.Description
Exit Sub
ActivePrinter = sPrinter
End Sub
 
Hi Mayor,
I ran this macro once.
It worked fine.
Then I tried to do the job for the docs in another directory.
But is is doing the same as previous one.
Am I doing anything wrong ?
seea
 
You should select the directory using the dialog that pops up when you run
the macro. It sounds as though you have used the same directory selection.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
 
Are you saying that after using the Multi file into combined file option, it
did not work? Is Adobe 2008 so different from 2007?
I did tests from several folders?drives and this option worked wonderfully,
without further details of what you are, and are not, doing I cannot say why
this is not working.
Hopefully the macro you got previously will work out for you.
Best of luck
DeanH
 
Hi Mayaor,
It is working fine.... EXACTLY as it is expected to.
The only thing is that we should change the settings in Acrobat for target
directory.
It is at this point I goofed.
I came to know of it when I noticed that while doing some other printing job
on Excel, the out put PDF file i sgoing to the same directory.
That's how I could realise what is expteced to be done
Thanks a lot for the excellent macro you gave.
seena
 
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