Making a Shortcut to a Resource Calendar

  • Thread starter Thread starter Brian
  • Start date Start date
B

Brian

Hi there. I have looked for answers to this in google, as well as technet
and the slipstick website. I can't find an answer that meets my exact
situation.

I want to be able to give all my users a shortcut to our resource calendars
(for checking boardroom availability in our case). This can either be on
their desktop or in their outlook shortcut bar. My users have either the 98
or 2000 versions of Outlook here.

I figured one way to set up a shortcut by adding the resource mailbox to the
user's outlook profile. However, this is a rather involved process that I
don't think the users can set up themselves. In addition, I don't want to
have to give everybody access to the resource's inbox.

Please let me know if anyone has another way of getting these shortcuts set
up. If a third party program is required, that is okay too.

Thanks
Brian
 
Display the folder list that contains the resource calendar, right click on
the folder name and select Add to Shortcut Bar.

Or am I missing something?


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After searching google.groups.com and finding no answer, Brian asked:

| Hi there. I have looked for answers to this in google, as well as
| technet and the slipstick website. I can't find an answer that meets
| my exact situation.
|
| I want to be able to give all my users a shortcut to our resource
| calendars (for checking boardroom availability in our case). This can
| either be on their desktop or in their outlook shortcut bar. My users
| have either the 98 or 2000 versions of Outlook here.
|
| I figured one way to set up a shortcut by adding the resource mailbox
| to the user's outlook profile. However, this is a rather involved
| process that I don't think the users can set up themselves. In
| addition, I don't want to have to give everybody access to the
| resource's inbox.
|
| Please let me know if anyone has another way of getting these
| shortcuts set up. If a third party program is required, that is okay
| too.
|
| Thanks
| Brian
 
Are your resources set up with mailbox's?
Do you use the Exchange Server?

--
Nikki Peterson [MVP - Outlook]

Hi there. I have looked for answers to this in google, as well as technet
and the slipstick website. I can't find an answer that meets my exact
situation.

I want to be able to give all my users a shortcut to our resource calendars
(for checking boardroom availability in our case). This can either be on
their desktop or in their outlook shortcut bar. My users have either the 98
or 2000 versions of Outlook here.

I figured one way to set up a shortcut by adding the resource mailbox to the
user's outlook profile. However, this is a rather involved process that I
don't think the users can set up themselves. In addition, I don't want to
have to give everybody access to the resource's inbox.

Please let me know if anyone has another way of getting these shortcuts set
up. If a third party program is required, that is okay too.

Thanks
Brian
 
Brian,

This is not ideal, but try this.

with your own calendar open.
file/open/other user's folder/'open the resource folder'(make sure yo
choose to open the calendar, not the inbox)

Once you've done this, that calendar will show up when you clic
file/open.

You won't have to type in the name of that resource calendar again.

To make this even easier, customize your toolbar to include the comman
'open'
When that is done, click on that and in the drop down list will be you
most recently open folders (which will include your resource calendar
 
bleedat said:
with your own calendar open.
file/open/other user's folder/'open the resource folder'(make sure you
choose to open the calendar, not the inbox)
Click to expand...

That's what I'm doing now, but I don't think that 98 has this feature.

The problem is that we need something easier as right now doing that is too
much work and users would rather email the receptionist and ask her to book
a boardroom, or just use the room without booking it. Every solution I've
found so far only works in 2000, which doesn't help because not all of our
users are on 2000.

Thanks
Brian
 
Add the resource mailbox as a secondary mailbox in Tools | Services, under
the Exchange account. The receptionist will need at least Reviewer access on
the top-level folder of the mailbox.
--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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